Account Payable Specialist

podimo; Netherlands; Hybrid; EUR 45,000 - 60,000; Full time

Benefits offered by this job

Parental Leave

Flexibility & Well-being

Supportive Culture

Equity Participation

Learning & Development

Job summary

Podimo is seeking an Accounts Payable Specialist to support the Finance team with accuracy, ownership, and continuous improvement across the full AP lifecycle.

You will process supplier invoices with Continia’s Document Capture, manage payables records, oversee employee expense submissions via Pleo, and collaborate with the AP Manager to streamline processes and support cash flow and forecasting.

Qualifications

• At least 2 years of experience in accounts payable, finance operations, or general accounting.

Responsibilities

• Process supplier invoices and payments using Continia’s Document Capture.
• Maintain accurate and up-to-date records of payables and reconciliation.
• Monitor open liabilities and follow up on discrepancies with internal stakeholders and external vendors.
• Oversee employee expense submissions via Pleo and ensure compliance with internal policies.
• Provide support to the Finance team in managing cash flow and forecasting.
• Collaborate with the Accounts Payable Manager to streamline processes and drive automation.
• Ensure all AP processes are documented and auditable.

Skills

Accounts payable

Attention to detail

Proactive mindset

Cross-functional collaboration

Automation / tooling improvements

Tools

Continía’s Document Capture

Pleo

Job description

• The Accounts Payable Specialist plays a key role within the Finance team, supporting the full accounts payable lifecycle with accuracy, ownership, and continuous improvement.
• Reporting directly to the Accounts Payable Manager, the role demands a high level of integrity, attention to detail, and a proactive approach to financial operations.
• This position supports both routine and project-based finance activities, with the goal of ensuring the timely and accurate management of outgoing payments and the continual improvement of processes and systems
• Accurately process supplier invoices and payments using Continia’s Document Capture, ensuring timely execution and correct general ledger coding
• Maintain accurate and up-to-date records of payables, including appropriate documentation and reconciliation
• Monitor open liabilities and follow up on discrepancies with internal stakeholders and external vendors
• Oversee employee expense submissions via Pleo, ensuring compliance with internal policies and timely reimbursement
• Provide support and training to employees on proper use of the expense system as needed
• Maintain a high standard of data accuracy and integrity across all AP-related activities
• Ensure that all processes—including approvals, documentation, and payments—are clearly documented and auditable
• Support internal and external audit requests related to accounts payable with professionalism and preparedness
• Provide support to the Finance team in managing cash flow, including the preparation and tracking of outgoing payments
• Ensure payment schedules are aligned with cash availability, and flag discrepancies or timing issues proactively
• Collaborate with the Accounts Payable Manager and other finance colleagues to support weekly and monthly cash forecasting efforts
• Take ownership of identifying opportunities to streamline and enhance existing processes in collaboration with the AP Manager
• Actively contribute to finance and cross-functional projects, providing insights and executing tasks with diligence
• Help drive automation or tooling improvements that optimize team efficiency
• Proactively develop understanding of bookkeeping principles, financial statements, and business processes
• Seek opportunities to expand knowledge and skillset through internal training, mentoring, and hands-on involvement

Benefits

• Parental Leave: Up to six months of fully paid parental leave for all new parents
• Flexibility & Well-being: Flexible hours and remote work options to support work-life balance
• Supportive Culture: Unlimited child sick days, free online therapy sessions, and a collaborative, high-performing environment
• Equity Participation: All employees have the opportunity to benefit from company growth through our Employee Stock Ownership Plan (ESOP)
• Performance, Learning & Development: Access to resources to help you thrive and build your career within a high-growth, dynamic company

Detail-oriented: Maintains a consistently high degree of accuracy and quality in work outputCollaborative team member: Works effectively within the wider Finance team and with cross-functional partnersProactive mindset: Demonstrates initiative in identifying and resolving issues before they escapeNaturally, being passionate and knowledgeable about podcasts, audio content, media, and entertainment is a big plus!Accountable and dependable: Takes ownership of assigned responsibilities and follows through reliablyAt least 2 years of experience in accounts payable, finance operations, or general accountingAdaptable and open to change: Embraces feedback and contributes to a culture of continuous improvement