Academic Board Secretary & Policy Support

Baandomein; Maastricht; On-site; EUR 39,000 - 52,000; Part time

Benefits offered by this job

12‑month contract (0.6 FTE)

8% holiday allowance

8.3% year-end bonus

29 vacation days (FT)

Pension ABP

Fitness schemes

University sports facilities

Job summary

Maastricht University is seeking a meticulous Secretary to the Board of Examiners for the Faculty of Science and Engineering. Based across Heerlen and Venlo, you will help prepare, organise and follow up on meetings and decisions, ensuring transparent, well-documented processes.

You will support policy development, draft decision notes, minutes and documents, and ensure compliant procedures. Strong English and Dutch writing and discreet handling of sensitive information are essential.

Qualifications

• Strong organisational skills for managing multiple processes and deadlines.
• Clear written communication in English (and Dutch) for formal decision-making.
• Awareness of rules, confidentiality and consistency in academia.
• Professional collaboration with a range of stakeholders.

Responsibilities

• Support preparation, organisation and follow-up of meetings and decisions.
• Prepare meeting documents, minutes, and other materials for the Board.
• Implement approved procedure changes and guidelines.
• Monitor compliance with procedures, decisions and agreements.
• Provide accurate information about the Board to internal and external stakeholders.
• Serve as a reliable contact for questions related to the Board's work.
• Ensure careful documentation, archiving and follow-up of actions.

Skills

Organisational skills

Written English

Dutch proficiency

Procedural awareness

Interpersonal skills

Job description

Maastricht University is seeking a meticulous Secretary to the Board of Examiners for the Faculty of Science and Engineering. Based across Heerlen and Venlo, you will help prepare, organise and follow up on meetings and decisions, ensuring transparent, well-documented processes.

You will support policy development, draft decision notes, minutes and documents, and ensure compliant procedures. Strong English and Dutch writing and discreet handling of sensitive information are essential.