Unit Head, Collections Admin

OCBC company; Kuala Lumpur; On-site; MYR 89,000 - 134,000; Full time

Benefits offered by this job

Competitive base salary

Flexible benefits package

Professional development opportunities

Community initiatives

Job summary

OCBC Malaysia is seeking an experienced Collections professional to lead an Administrative Team within the Collections Department. You will oversee billing, refunds, system maintenance, and Credit Processing while ensuring timely GL reconciliation and strict regulatory compliance.

The role emphasizes people management, workload planning, and driving process improvements through automation to boost efficiency. A strong track record in collections is essential for success.

Qualifications

• 5–8 years of experience in Collections, including 2–3 years in a supervisory role.
• Strong knowledge of credit policies, compliance requirements, and collections strategies.
• Hands-on experience in collections operations and administrative support.
• Practical experience with collections and recovery systems.

Responsibilities

• Manage overall Administrative Team including billing/credit refund submissions to Finance, system maintenance, handling Security Envelopes and Credit Processing files.
• Provide support for all back-end administrative activities to the entire Collections Department.
• Monitor and ensure GL reconciliation is performed and cleared by the team within the timeline.
• Ensure compliance with regulatory and internal policies.
• Monitor portfolio performance and provide regular reporting to management.
• Proactively identify and drive process improvement opportunities, leveraging AI and automation tools to enhance operational efficiencies.

Skills

Communication

Negotiation

Stakeholder management

People management

Team leadership

Process improvement

Tools

MS Excel

Reporting tools

Job description

WHO WE ARE:

As Singapore’s longest established bank, we have been dedicated to enabling individuals and businesses to achieve their aspirations since 1932. How? By taking the time to truly understand people. From there, we provide support, services, solutions, and career paths that meet their individual needs and desires. Today, we’re on a journey of transformation. Leveraging technology and creativity to become a future-ready learning organisation. But for all that change, our strategic ambition is consistently clear and bold, which is to be Asia’s leading financial services partner for a sustainable future. We invite you to build the bank of the future. Innovate the way we deliver financial services. Work in friendly, supportive teams. Build lasting value in your community. Help people grow their assets, business, and investments. Take your learning as far as you can. Or simply enjoy a vibrant, future-ready career. Your Opportunity Starts Here.

Job Description:

Manage overall Administrative Team including billing/credit refund submissions to Finance, system maintenance, handling Security Envelopes and Credit Processing files. Provide support for all back-end administrative activities to the entire Collections Department. Monitor and ensure GL reconciliation is performed and cleared by the team within the timeline. Ensure all processes are complied and smooth BAU execution with no backlog. Ensure compliance with regulatory and internal policies. Monitor portfolio performance and provide regular reporting to management. Proactively identify and drive process improvement opportunities, leveraging AI and automation tools to enhance operational efficiencies. Manage staffing, workload allocation, and backup planning within the team.

Job Requirement:

5–8 years of experience in Collections, including 2–3 years in a supervisory role. Strong knowledge of credit policies, compliance requirements, and collections strategies. Hands‑on experience in collections operations and administrative support. Practical experience with collections and recovery systems. Good understanding of collections-related risk management principles. Strong communication, negotiation, and stakeholder management skills. Effective people management, interpersonal, and team leadership abilities. Strong process, workflow, problem-solving, and decision-making skills. Ability to resolve issues, manage expectations, and work independently with a positive attitude. Proficient in MS Excel and reporting tools.

What we offer:

• Competitive base salary.
• A suite of holistic, flexible benefits to suit every lifestyle.
• Community initiatives.
• Industry-leading learning and professional development opportunities.

Your wellbeing, growth and aspirations are every bit as cared for as the needs of our customers. Let’s build the bank we need for the future we want. Find the best version of yourself in a friendly, supportive team. Build lasting value in your community. Help people grow their assets, business, and investments. Take your learning as far as you can. Or simply enjoy a vibrant, future-ready career. Your Opportunity Starts Here.

As the longest established Singapore bank, formed in 1932 from the merger of three local banks, we have grown from strength to strength to become a regional financial services group. With a deep history in Asia, we offer the most comprehensive coverage across ASEAN and Greater China, complemented with a presence in the leading economies of New York, London and Sydney. We are the second largest financial services group in Southeast Asia by assets with one of the world’s highest credit rating (Aa1 by Moody’s and AA- by both Fitch and S&P). We offer private banking services through our wholly‑owned subsidiary, Bank of Singapore, which operates on a unique open‑architecture product platform to source for the best‑in‑class products to meet its clients’ goals. Our insurance subsidiary, Great Eastern Holdings, is the oldest and most established life insurance group in Singapore and Malaysia.