TRANSPORT COORDINATOR (PLANNER)

Giga Maritime Group; Kuala Selangor; On-site; MYR 45,000 - 78,000; Full time

Job summary

Giga Maritime Group Malaysia is seeking a Transport Planner to coordinate daily loads across consolidated planning processes, ensuring alignment with customer commitments and approved direction.

You will match orders with trucks and CCC, optimize fleet utilization, monitor operations, and communicate changes to bases and customers. Proficiency in Excel and ProACT is preferred.

Qualifications

• Diploma or Bachelor in Logistics, Supply Chain Management, Transportation, Operations Management, Business Administration, or a related field.
• Relevant professional qualifications or equivalent practical experience will be an added advantage.
• Minimum 2-3 years of experience in transport planning, fleet operations, logistics, dispatch, or a related transportation environment.
• Experience in load planning, truck allocation, fleet utilization, and driver/CCC scheduling is preferred.
• Experience working with transport management systems (TMS), fleet management systems, or operational planning systems is preferred.

Responsibilities

• Plan and coordinate daily transport loads within the consolidated companies planning process, ensuring alignment with operational requirements, customer commitments, and approved planning direction.
• Match confirmed orders with available trucks and CCC (Car Carrier Captains), ensuring compliance with HOS (Hours of Service), rest-day requirements, vehicle availability, and other operational requirements before assignment.
• Optimize fleet and resource utilization by coordinating load balancing, truck allocation, asset sharing, and return-load opportunities with Transport Coordinators.
• Monitor daily transport operations and proactively manage changes, including capacity constraints, delays, disruptions, and other operational challenges in coordination with the Control Tower.
• Re-plan and reallocate trucks and CCC resources when required, ensuring operational continuity and communicating approved changes promptly to relevant bases, dispatch teams, customers, and stakeholders.
• Monitor vehicle availability and operational readiness and coordinate with the Technical Department on planned maintenance, inspections, repairs, and other vehicle requirements.
• Monitor vehicle inspection schedules, including PUSPAKOM inspections, and coordinate with relevant departments to ensure inspections are completed within the required timeframe and missed inspection dates are avoided.
• Maintain accurate and up-to-date ProACT master data, including customer bookings, truck/load information, CCC assignments, and other relevant operational records.
• Monitor CCC compliance with ProACT processes and operational requirements, providing guidance, follow-up, and escalation where necessary.
• Monitor fleet utilization, transport performance, and return-load opportunities, identifying opportunities to improve resource utilization and operational efficiency.
• Identify operational gaps, risks, and improvement opportunities and recommend practical solutions to enhance planning efficiency, resource utilization, compliance, and service performance.
• Prepare and provide timely and accurate operational reports, periodic updates, findings, and analysis to the Superior and Management to support decision-making, performance monitoring, and customer operational reviews.
• Proactively identify and escalate operational issues, including resource constraints, compliance concerns, vehicle availability issues, service disruptions, and other matters that may affect transport operations.
• Work closely with the HOD, Transport Coordinators, Control Tower, HR, Technical Department, Customer Service, and other relevant departments on operational matters, projects, and assignments to ensure smooth and efficient transport operations.
• Support and participate in operational improvement projects and initiatives relating to transport planning, fleet utilization, system processes, compliance, and service performance.
• Perform any other duties, projects, tasks, or assignments as assigned by the Superior or the Company from time to time.

Skills

Transport planning

Fleet optimization

Data analysis

Excel

Communication

English

Bahasa Malaysia

Education

Diploma/Bachelor in Logistics

Tools

ProACT

TMS

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

This role involves planning and coordinating daily transport loads within consolidated companies' planning processes, ensuring alignment with operational requirements, customer commitments, and approved planning direction. You will match confirmed orders with available trucks and CCC (Car Carrier Captains), optimize fleet and resource utilization, monitor daily transport operations, and manage changes proactively in coordination with the Control Tower.

Key responsibilities

Plan and coordinate daily transport loads within the consolidated companies planning process, ensuring alignment with operational requirements, customer commitments, and approved planning direction.

Match confirmed orders with available trucks and CCC (Car Carrier Captains), ensuring compliance with HOS (Hours of Service), rest-day requirements, vehicle availability, and other operational requirements before assignment.

Optimize fleet and resource utilization by coordinating load balancing, truck allocation, asset sharing, and return-load opportunities with Transport Coordinators.

Monitor daily transport operations and proactively manage changes, including capacity constraints, delays, disruptions, and other operational challenges in coordination with the Control Tower.

Re-plan and reallocate trucks and CCC resources when required, ensuring operational continuity and communicating approved changes promptly to relevant bases, dispatch teams, customers, and stakeholders.

Monitor vehicle availability and operational readiness and coordinate with the Technical Department on planned maintenance, inspections, repairs, and other vehicle requirements.

Monitor vehicle inspection schedules, including PUSPAKOM inspections, and coordinate with relevant departments to ensure inspections are completed within the required timeframe and missed inspection dates are avoided.

Maintain accurate and up-to-date ProACT master data, including customer bookings, truck/load information, CCC assignments, and other relevant operational records.

Monitor CCC compliance with ProACT processes and operational requirements, providing guidance, follow-up, and escalation where necessary.

Monitor fleet utilization, transport performance, and return-load opportunities, identifying opportunities to improve resource utilization and operational efficiency.

Identify operational gaps, risks, and improvement opportunities and recommend practical solutions to enhance planning efficiency, resource utilization, compliance, and service performance.

Prepare and provide timely and accurate operational reports, periodic updates, findings, and analysis to the Superior and Management to support decision-making, performance monitoring, and customer operational reviews.

Proactively identify and escalat operational issues, including resource constraints, compliance concerns, vehicle availability issues, service disruptions, and other matters that may affect transport operations.

Work closely with the HOD, Transport Coordinators, Control Tower, HR, Technical Department, Customer Service, and other relevant departments on operational matters, projects, and assignments to ensure smooth and efficient transport operations.

Support and participate in operational improvement projects and initiatives relating to transport planning, fleet utilization, system processes, compliance, and service performance.

Perform any other duties, projects, tasks, or assignments as assigned by the Superior or the Company from time to time.

Requirements:-

Diploma or Bachelor's Degree in Logistics, Supply Chain Management, Transportation, Operations Management, Business Administration, or a related field.

Relevant professional qualifications or equivalent practical experience will be an added advantage.

Minimum 2-3 years of experience in transport planning, fleet operations, logistics, dispatch, or a related transportation environment.

Experience in load planning, truck allocation, fleet utilization, and driver/CCC scheduling is preferred.

Experience working with transport management systems (TMS), fleet management systems, or operational planning systems is preferred.

Technical Skills

Good understanding of transport planning, load optimization, fleet utilization, and resource allocation.

Knowledge of HOS, driver working hours, rest-day requirements, and transportation compliance.

Ability to monitor vehicle availability, maintenance schedules, inspections, and PUSPAKOM requirements.

Proficient in Microsoft Excel and able to prepare operational reports and analysis.

Experience with ProACT or similar transport/fleet management systems will be an advantage.

Planning, Analytical Skills and communication

Strong planning, coordination, problem-solving, and decision-making skills.

Able to prioritize multiple transport requirements and make timely decisions in a fast-paced operational environment.

Ability to re-plan and reallocate resources quickly when there are disruptions, delays, vehicle constraints, or changes in customer requirements.

Strong attention to detail, particularly in truck allocation, load information, scheduling, and system data accuracy.

Customer-oriented with the ability to respond professionally to operational inquiries and service requirements.

Good command of English and Bahasa Malaysia, both written and spoken.