TENANCY & PROJECT ADMIN

myNEWS HOLDINGS BERHAD; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

myNEWS Holdings Berhad in Kuala Lumpur is seeking a Project Administrator to support tenancy, utilities, and store development coordination. You will handle documentation, liaise with landlords and authorities, and ensure timely submissions.

The role requires a Diploma in Construction Management or related field with 1–3 years of experience, strong organizational skills, and proficiency in Microsoft Office. Join a growing retail network managing over 400 stores.

Qualifications

• Certificate / Diploma in Construction Management, Architecture or related field.
• 1–3 years of project administration or construction coordination experience.
• Familiarity with local authority submissions, TNB and water authority applications preferred.
• Good organizational and documentation skills with attention to detail.

Responsibilities

• Provide administrative support for tenancy matters including new tenancies, renewals, relocations, revamps and landlord requests.
• Coordinate tenancy-related documentation such as offers, agreements, deposits, and terms; track progress.
• Act as liaison between MYNEWS and landlords for submissions, timelines and follow-ups.
• Track milestones including handover dates, fit-out periods and possession timelines.
• Assist in store development documentation, audits and coordination with multiple stakeholders.

Skills

Administrative

Coordination

Stakeholder management

Microsoft Office

Attention to detail

Education

Construction Management Diploma

Tools

MS Project

Excel

Job description

Duties & Responsibilities

KEY RESPONSIBILITIES

Tenancy Administration & Coordination

• Provide administrative support for tenancy matters including new tenancies, renewals, relocations, revamps, and landlord-initiated requests.
• Coordinate and manage tenancy-related documentation such as Letters of Offer, tenancy agreements, deposits, and key commercial terms (administrative tracking, filing (physical and online) and safe-keeping).
• Act as a liaison between MYNEWS and landlords for tenancy-related submissions, requirements, and follow-ups.
• Track tenancy milestones include handover dates, fit-out periods, and possession timelines.

Utilities Applications (TNB & Water)

• Assist the team on Tenaga Nasional Berhad (TNB) applications including new connections, upgrades, relocations, and meter-related matters.
• Primarily handles water supply applications with the relevant water authorities for new, relocated, and revamped stores.
• Liaise with utility providers, Landlord, and contractors to ensure timely approvals, installations, and activation.

Landlord & External Liaison

• Act as the coordination point for landlord-related submissions and requirements, including documents requested for building plan, utilities, and statutory approvals.
• Communicate with landlords on submission status, timelines, and outstanding requirements.
• Support landlord-initiated store works and ensure alignment with MYNEWS' design and operational standards.

Documentation & Compliance

• Maintain proper filing of approvals, permits, correspondence, and statutory documents (physical and digital).
• Ensure all submissions comply with internal standards, authority requirements, and project specifications.
• Assist in audits or internal reviews by providing complete documentation when required.

General Support & Other Duties

• Prepare basic reports (eg : architect costing report), status updates, and summaries for the department.
• Support the team on ad-hoc administrative tasks related to store design and construction projects.
• Perform any other duties related to store development, approvals, and coordination as assigned by the management

Job Requirements

• Certificate / Diploma Construction Management, Architecture, or a related field.
• Minimum 1-3 years of relevant experience in project administration, construction coordination, or authority submissions (retail/F&B experience is an added advantage).
• Familiarity with local authority submissions, TNB, and water authority applications is preferred.
• Good organizational and documentation skills with strong attention to detail.
• Able to coordinate with multiple stakeholders and manage multiple projects concurrently.
• Proficient in Microsoft Office (Word, Excel, PowerPoint); experience with project tracking tools is an advantage.
• Strong communication and follow-up skills.

Key Competencies

• Administrative & coordination skills
• Stakeholder management
• Time management & multitasking
• Attention to detail
• Problem-solving & follow-up mindset

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Supermarkets, Grocery & Petrol Retailing 1,001-5,000 employees

myNEWS Holding Berhad currently has over 400 retail stores in Malaysia. We are the market leader in press and convenience retailing, specializing in convenience items such as tobacco, reload services, beverages, snacks, confectioneries and printed media. Our outlets are located at easily accessible locations in popular shopping malls, hypermarkets, hospitals, office complexes, hotels and transportation hubs.

Since its inception in 1997, we continuously strive to offer quality products and services. We constantly evolve our stores and offerings for an easy and efficient shopping experience. We operate under brands such as myNEWS.com, newsplus, MAGBIT, THE FRONT PAGE, as well as WHSmith, which is operated under our equal joint venture with WHSmith Travel, one of UK’s leading retailers. What's more, we are also involved in the operation of WHSmith news and book retailing stores in airports throughout Malaysia, and run a food and beverage outlet named Bison Café. In addition, we have food processing centre which producing fresh food products and selling in our outlets.

In view of our rapid growth and aggressive expansion plans, we are looking for energetic, enthusiastic and service oriented individuals to join us.

myNEWS Holding Berhad currently has over 400 retail stores in Malaysia. We are the market leader in press and convenience retailing, specializing in convenience items such as tobacco, reload services, beverages, snacks, confectioneries and printed media. Our outlets are located at easily accessible locations in popular shopping malls, hypermarkets, hospitals, office complexes, hotels and transportation hubs.

Since its inception in 1997, we continuously strive to offer quality products and services. We constantly evolve our stores and offerings for an easy and efficient shopping experience. We operate under brands such as myNEWS.com, newsplus, MAGBIT, THE FRONT PAGE, as well as WHSmith, which is operated under our equal joint venture with WHSmith Travel, one of UK’s leading retailers. What's more, we are also involved in the operation of WHSmith news and book retailing stores in airports throughout Malaysia, and run a food and beverage outlet named Bison Café. In addition, we have food processing centre which producing fresh food products and selling in our outlets.

In view of our rapid growth and aggressive expansion plans, we are looking for energetic, enthusiastic and service oriented individuals to join us.

What can I earn as a Project Administrator