Technical Operations Intern

Wilhelmsen; Kuala Lumpur; On-site; MYR 33,000 - 47,000; Full time

Job summary

Wilhelmsen Malaysia is seeking a well-organised administrator to support Vessel Manager operations, document control, and reporting. The role involves coordinating with various internal teams, maintaining vessel instruction records, and ensuring timely updates of class listings and maintenance documentation.

The position also covers budgeting, project proposals, and inventory oversight to contribute to safe and efficient vessel management.

Responsibilities

• Alerts department with due dates of Vessel Manager visits and reports.
• Upkeep of vessel instruction books/manuals / drawings and ensures they are kept in designated shelves.
• Maintains a record of all circulars sent to vessels by Department head.
• Assists in vessel takeover/handover / flag change procedures.
• Performs secretarial functions as required and other tasks as designated by GM.
• Downloads and forwards Class listings to vessel and Vessel Manager monthly.
• Verifies that Quarterly reports from vessels are received in time and maintains record.
• Verifies Monthly reports such as Defect list, Inspection follow up reports received timely from vessels and informs in case of non-closure.
• Undertakes proper filing of vessels certificates in Office.
• Assists in preparation of marketing material and Budgets for new business.
• Assists in keeping track of Vessel inspection plan and activity.
• Compiles data from Docmap and Maintenance records (From Bassnet).
• Monitoring Deck, Engine monthly report which reflected in LNG/LPG Group sharing folder.
• Daily checking and monitoring PMS critical, environmentally critical, and stand-by critical items which overdue, especially for office audit purpose. Ensure maintenances job completed accordingly by onboard, especially for critical items.
• Monitor Critical Spare part inventory closely for each vessel and alert if any part is missing. Follow up until inventory updated.
• Periodically monitor job reports within Bassnet from vessel and revert to vessels for in-completereporting. Follow-up maintenance job documentation with vessel once completed.
• Assist General Manager in making projects and budget proposals.
• Assist Vessel Manager in implementing inventory management projects within Bassnet for fleet vessels if required.
• Suggest improvement for maintenances documentation part in Bassnet if any.
• Confirm reporting of jobs within Bassnet post dry-docking of vessels- by liaising with Master and CE’s.
• Follow-up Bassnet replication issues with Vessel IT, if any problem on board.
• Confirm vessel implement the maintenance work on time and surveys onboard ship.
• To collate/coordinate and provide relevant information that is required for the GM to report at various meetings.
• To collate and input statistics into various reporting mechanisms.
• To organize and arrange key meetings on behalf of the GM as and when required.
• To coordinate/liaise with various internal functions (e.g. Finance, etc) information that is required from or by key managers.
• To coordinate with HR & Admin on various logistic arrangements as required by the GM.
• To provide any other information as and when required to be sent to key stakeholders.

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

About Us

Wilhelmsen is a global maritime industry group founded in 1861. We have the biggest maritime network in the world, with a presence in over 540 offices globally. Our mission is to shape the maritime industry by delivering innovation, sustainability and unparalleled customer experiences to enable global trade and a more sustainable future. We serve over half of the worldwide merchant fleet with products and services, and supply crew and technical management for some of the most complex vessels in the world.

Global Business Services (GBS) is an in-house service provider specializing in HR, Finance and Technology for Wilhelmsen - providing high quality, scalable, reliable solutions that drive efficiency, enhance customer experience andcost-efficient business support services.

Main Responsibilities

• Alerts department with due dates of Vessel Manager visits and reports.
• Upkeep of vessel instruction books/manuals / drawings and ensures they are kept in designatedshelves.
• Maintains a record of all circulars sent to vessels by Department head.
• Assists in vessel takeover/handover / flag change procedures.
• Performs secretarial functions as required and other tasks as designated by GM.
• Downloads and forwards Class listings to vessel and Vessel Manager monthly.
• Verifies that Quarterly reports from vessels are received in time and maintains record.
• Verifies Monthly reports such as Defect list, Inspection follow up reports received timely from vesselsand informs in case of non-closure.
• Undertakes proper filing of vessels certificates in Office.
• Assists in preparation of marketing material and Budgets for new business.
• Assists in keeping track of Vessel inspection plan and activity.
• Compiles data from Docmap and Maintenance records (From Bassnet).
• Monitoring Deck, Engine monthly report which reflected in LNG/LPG Group sharing folder.
• Daily checking and monitoring PMS critical, environmentally critical, and stand-by critical items which overdue, especially for office audit purpose. Ensure maintenances job completed accordingly by onboard, especially for critical items.
• Monitor Critical Spare part inventory closely for each vessel and alert if any part is missing. Follow upuntil inventory updated.
• Periodically monitor job reports within Bassnet from vessel and revert to vessels for in-completereporting. Follow-up maintenance job documentation with vessel once completed.
• Assist General Manager in making projects and budget proposals.
• Assist Vessel Manager in implementing inventory management projects within Bassnet for fleetvessels if required.
• Suggest improvement for maintenances documentation part in Bassnet if any.
• Confirm reporting of jobs within Bassnet post dry-docking of vessels- by liaising with Master and CE’s.
• Follow-up Bassnet replication issues with Vessel IT, if any problem on board.
• Confirm vessel implement the maintenance work on time and surveys onboard ship.
• To collate/coordinate and provide relevant information that is required for the GM to report at variousmeetings.
• To collate and input statistics into various reporting mechanisms.
• To organize and arrange key meetings on behalf of the GM as and when required.
• To coordinate/liaise with various internal functions (e.g. Finance, etc) information that is required fromor by key managers.
• To coordinate with HR & Admin on various logistic arrangements as required by the GM.
• To provide any other information as and when required to be sent to key stakeholders.

Accountabilities

This position will measure against:

• Closed action items as required by relevant parties.
• Compliance of routine and plan.
• Safe and efficient work without issues.
• Execution of reliability plan.