Technical Executive

MISC Group; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Job summary

MISC Group's MISC Marine division seeks a capable Vessel Certification Administration professional to support fleet operations in Kuala Lumpur. The role includes planning surveys with Classification Societies, coordinating dry-docking activities, and maintaining vessel documentation to ensure compliance and safe worldwide operation.

You will work with superintendents and departments to ensure cost-effective support, monitor budgets and generate regular reports, while keeping electronic records

Qualifications

• At least 2 years in marine operation/administration preferred.
• Knowledge of shipping industry and LNG/tanker business.
• Shipping regulatory knowledge.
• Knowledge of financial reporting and budgeting.

Responsibilities

• Assist vessel certification administration and plan surveys with Classification Societies.
• Assist dry docking planning and coordinate fleet support activities.
• Record ship visits, staff movements and meetings; maintain documentation.
• Provide support to Head Gas Fleet Operation and Fleet Operation systems.
• Monitor maintenance budgets, parts usage and servicing records.
• Prepare PMS data, forms and checklists; ensure records are complete.

Skills

Vessel Certification

Documentation

Fleet Administration

Budgeting

Record Keeping

Education

Degree in any discipline

Tools

MS Office

PMS Data

Job description

This role resides under MISC Marine (the Integrated Marine Services arm of MISC Group).

Key Accountabilities

Vessel Certification Administration

• Assist of administrating the vessel certificates for the vessels in the fleet team.
• Assist to plan and arrange the surveys with the Classification Societies to ensure the vessel’s compliance with all mandatory, statutory/ classification requirement to enable vessel to operate worldwide.

Dry Docking

• Assist with the planning of the periodic maintenance and dry-docking and coordinate all the necessary activities to ensure the ships’ optimum availability, reliability and safety of performance.
• Assist with the co-ordinate the activities of all support departments to ensure that ship support is achieved in the most efficient and cost-effective manner.
• Assist Superintendent in preparing and completing drydocking closing report with cost analysis.

General Administration

• Recording ship visits carried out by Superintendents to vessels and general staff movement records are accurate and up to date.
• Record keeping of Team Head’s attendance of meetings, appointment, briefing and interviews.
• Department filing system is maintained, filing list up to date and ensure easy retrieval of documents by all superintendents.
• To provide support as required to Head Gas Fleet Operation.

Documentation and Administration

• To record and file all documents (received from Superintendent) relating to vessel’s activities such as ship visit reports, monthly maintenance report, minutes of meeting (Safety Shipboard Meeting) etc. for safe keeping and references.
• Monitoring/compiling and to ensure vessel fortnightly report which should be received from the vessels by every 16th and 30th of the month. To send e-mail if not received.
• To be the PIC where assign as the coordinator for Fleet Operation Digital Apps such as INR Application, Maintenance Request application etc.

Technical Support to Superintendent

• Assist the Vessel Superintendent in the preparation, monitoring and control of repair and maintenance budgets for the fleet including records of spare part, fuel and lub oil usage
• Assist with the coordination of operational excellence activities together with the Superintendents and Head Gas Fleet Operation to support the fleet operational strategies to ensure vessel availability, safety, and reliability and are operated in compliance with the local and international rules and regulations and meet the business needs.
• Monitor the annual servicing / calibration schedule of LSA & FFA, cargo equipment, assist Vessel Superintendent for arranging servicing / calibration, update records as required, file up the servicing records
• Assist Vessel Superintendent in preparations of Forms, Checklists, in checking PMS Data, Spares Data and PMS Plan etc.
• Assist Vessel Superintendent in monitoring inspections, reports and follow up action,
• Monitor and update monthly reports from vessels,
• Assist in updating and monitoring of trading and equipment certificates
• Assist Vessel Superintendent in arranging occasional survey (as required), budget planning and monitoring, docking report compilation and divisional KPIs
• Up keeping of vessel's plan / drawings / manuals in e-Docs library
• Assist in management of LO/ cooling water analysis.
• Assist as required to track and monitor off-landed spares parts, service and delivery arrangements,
• Filing of technical documentation as received from the vessels / various other parties
• Any other duties as assigned by Department Head and Management

Job Requirements

Education

• Degree in any discipline

Experience

• At least 2-year experience in marine operation/administration would be preferable.
• knowledge of shipping industry and LNG/tanker business
• Shipping legal/regulatory knowledge
• Knowledge of financial reporting and budgeting