Strategic Operations & Secretariat Executive

R & A Logistic Solutions Sdn Bhd; Kapar; On-site; MYR 47,000 - 60,000; Full time

Benefits offered by this job

Annual Leave: 8 days for 1st–2nd Year;

Medical Leave: 14 days

Public Holiday: 15 days

Maternity Leave: 98 days

EPF

SOCSO

EIS

Travelling allowance for outstation

Performance bonus

Training provided

Telephone allowance

Computer equipment

Annual Leave

Training Provided

Performance Bonus

Job summary

R & A Logistics Solutions Sdn Bhd in Kapar, Selangor seeks an capable admin professional to manage daily operations, filing, records, and compliance documentation for the association.

The role requires 2–3 years of relevant experience, strong organisation and communication skills, proficiency in Microsoft Office, and fluency in English and Bahasa Malaysia; Mandarin is a plus. You will liaise with government agencies and service providers, supporting events and governance.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Corporate Administration, Secretarial Studies, or a related field.
• Minimum 2–3 years of relevant working experience in administration, operations, secretarial, corporate affairs, or association management.
• Strong organisational, communication, coordination, and interpersonal skills.
• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Good command of English and Bahasa Malaysia; Mandarin will be an added advantage.
• Confident liaising with government agencies, regulatory authorities, Company Secretary, consultants, auditors, tax agents, members, and industry stakeholders.
• Experience coordinating meetings, corporate events, training programmes, and stakeholder engagement activities.
• Able to work independently, multitask, manage priorities, and meet deadlines.
• Professional, responsible, detail-oriented, and able to handle confidential information with discretion.

Responsibilities

• Manage the daily administrative and operational activities of MCVTA.
• Ensure smooth office administration and maintain proper filing, membership records, operational databases, statutory records, and compliance documentation.
• Prepare meeting agendas, presentation materials, official correspondence, reports, resolutions, and minutes of meetings.
• Coordinate Management Committee Meetings, AGM, EGM, and other Association meetings, including follow-up on action items.
• Liaise with the Company Secretary on statutory and corporate compliance matters.
• Liaise with government agencies and regulatory authorities on operational, licensing, compliance, and industry-related matters.
• Coordinate with consultants, auditors, tax agents, industry stakeholders, members, and external service providers.
• Manage membership applications, renewals, records, notices, circulars, and communications with members.
• Build and maintain good working relationships with Association members and industry stakeholders.
• Plan and coordinate exhibitions, annual dinners, networking programmes, seminars, training sessions, sponsorship activities, product launches, and other Association events.
• Coordinate event logistics, registrations, venues, invitations, vendors, and other event arrangements.
• Coordinate with designers, photographers, printers, digital agencies, and vendors for marketing and promotional materials.
• Assist in preparing brochures, newsletters, presentations, corporate publications, and social media content.
• Prepare periodic operational and Management reports.
• Maintain confidentiality of Association, Management, and member information.
• Perform any other operational, secretarial, administrative, or ad hoc duties assigned by Management.

Skills

Organisational skills

Communication skills

Coordination skills

Interpersonal skills

English proficiency

Bahasa Malaysia proficiency

Mandarin as an added advantage

Education

Diploma or Bachelor's Degree in Business Administration, Management, Corporate Administration, Secretarial Studies, or a related field

Tools

Microsoft Office

Job description

R & A Logistics Solutions Sdn Bhd in Kapar, Selangor seeks an capable admin professional to manage daily operations, filing, records, and compliance documentation for the association.

The role requires 2–3 years of relevant experience, strong organisation and communication skills, proficiency in Microsoft Office, and fluency in English and Bahasa Malaysia; Mandarin is a plus. You will liaise with government agencies and service providers, supporting events and governance.