Strategic Executive Assistant to the COO

Apex Equity Holdings Berhad; Selangor; On-site; MYR 120,000 - 180,000; Full time

Job summary

Apex Equity Holdings Berhad in Malaysia seeks an experienced Executive Office professional to support the Group COO with calendar management, meetings, travel arrangements and executive priorities.

The role acts as gatekeeper for executive matters, coordinates cross-functional initiatives, liaises with units and external stakeholders, and prepares reports for management, Board and regulatory purposes. Strong MS Office skills and 6+ years’ experience required.

Qualifications

• Bachelor’s Degree in Accounting, Finance, Business Administration or a related discipline; Accounting background is preferred.

Responsibilities

• Manage the Group COO’s calendar, meetings, travel arrangements, executive priorities and administrative matters.
• Act as the Executive Office gatekeeper, screening correspondence, monitoring deadlines and prioritising key matters.
• Coordinate and track strategic initiatives, cross-functional projects and management action items to ensure timely completion.
• Liaise with business units, subsidiaries, department heads and external stakeholders to ensure effective communication and follow-up.
• Prepare and consolidate management reports, presentations, business updates and other executive-level materials for management, Board and regulatory purposes.
• Coordinate Board and Board Committee meetings, corporate events and executive activities, including meeting logistics and documentation.
• Handle confidential corporate, financial and personnel information with a high level of discretion and professionalism.
• Identify opportunities to improve Executive Office processes, reporting and operational efficiency.

Education

Bachelor’s Degree in Accounting, Finance, Business Administration or related discipline

Tools

Microsoft Office

Excel

PowerPoint

Job description

Apex Equity Holdings Berhad in Malaysia seeks an experienced Executive Office professional to support the Group COO with calendar management, meetings, travel arrangements and executive priorities.

The role acts as gatekeeper for executive matters, coordinates cross-functional initiatives, liaises with units and external stakeholders, and prepares reports for management, Board and regulatory purposes. Strong MS Office skills and 6+ years’ experience required.