Specialist Billing Management

Omya Asia Pacific Sdn. Bhd.; Kuala Lumpur; On-site; MYR 72,000 - 120,000; Full time

Job summary

Omya Asia Pacific Sdn. Bhd. in Kuala Lumpur is seeking a billing-focused professional to manage Order-to-Cash tasks and ensure accurate invoicing aligned with policies.

You will collaborate with Sales, Credit Management and Finance to resolve complex billing issues, perform reconciliations, and support audits while driving process improvements in a shared services environment. The role requires 3–5 years of experience and strong analytical skills to optimize billing and financial controls within

Qualifications

• Experience in Order-to-Cash or billing/revenue processes.
• Experience with reconciliations and open item management.
• Knowledge of internal controls for invoicing.

Responsibilities

• Process daily O2C tasks: invoicing, posting receivables and revenue, invoice corrections.
• Perform invoice reconciliations and resolve variances with supporting docs.
• Collaborate with Sales, Credit Management and Finance to resolve issues and support audits.
• Support process improvements and user training during system changes like SAP upgrades.

Skills

O2C processes

Data reconciliation

Root cause analysis

Attention to detail

Confidentiality

Education

University degree in Finance/Accounting/BA

Tools

SAP

SAP S4/HANA

Job description

KEY ACCOUNTABILITIES

Service Performance and Issue Resolution Execute daily Order-2-Cash operational tasks across Billing Management (e.g., invoice creation, posting receivable entries and revenue, invoice cancellation, invoice reconciliation, correcting invoices), ensuring timely and accurate execution Ensure execution meets work instructions, KPIs and service level agreements Handle operational issues and exceptions, resolving billing-related items (e.g., cancelling invoices, correcting invoices, managing open items, performing manual reconciliations) Identify and monitor (recurring) issues, perform root cause analysis and work with the process management team on the remediation or improvement to prevent recurrence Escalate structural issues, risks, and recurring defects to the Team Lead / appropriate channels Implementation of Changes and Improvements Contribute to continuous improvement of underlying processes in Billing Management Support the implementation of new or updated work instructions, tools, and systems along the process (e.g., SAP) including system testing and change management (e.g., end user training) Document and align with the process management team on the updates required to the standard operating procedures and control matrices to reflect process changes and lessons learned Collect improvement ideas, contribute to the operational improvement backlog and work with the team lead and the process management team on the prioritization Participate in pilot activities, testing, and training related to changes impacting the operational line Process Accuracy and Reconciliation Ensure accuracy of invoices in accordance with company policies and controls Perform reconciliations, investigate and resolve open items and variances, and ensure completeness of supporting documentation Maintain and apply key controls around invoicing to support compliance and audits Ensure the accuracy of customer master data, contract terms, and billing documents Handle sensitive financial and customer information securely and confidentially Stakeholder Management and Communication Coordinate with Sales, Credit Management, and Finance teams to resolve complex issues and align on the remediation as well as billing matters Provide clear, timely communication to stakeholders on the status of operational items and exceptions Support internal and external audit requests and ad-hoc queries related to billing.

JOB REQUIREMENT

Education University degree in Finance, Accounting, Business Administration, Economics, or related field Relevant vocational education with significant experience may be considered Experience 3–5 years of experience in a process- or function-related operational role, ideally in billing or O2C operations, preferably in a global shared services organization Experience working with O2C / accounting systems (e.g., SAP) and performing reconciliations Experience performing root-cause analysis and supporting system/process improvement initiatives, including change management (i.e., end user training) Knowledge and skills O2C data administration including billing and customer master data Solid understanding of O2C systems and transaction workflows – SAP S4/HANA experience is an advantage Knowledge of internal controls and compliance for invoicing Strong attention to detail for financial and contractual documents Ability to handle sensitive financial and customer information securely Comfortable coordinating with Sales, Credit Management, and Finance teams Other requirements Excellent command of both oral and written English Additional language(s) beneficial depending on team location and scope High level of confidentiality when handling sensitive financial and customer information POSITION SCOPE

POSITION SCOPE

Reporting Line(s) Solid line(s) to: Team Lead Billing Management Working Relationships Internal contacts Team Lead Billing Management Other Specialists and Team Leads within Order-2-Cash and adjacent processes Process management teams Order-2-Cash Sales, Credit Management and Finance teams Project team (e.g., for any implementation projects) External contacts Service providers or external business partners as required for daily operations End customers Tax authorities Assuming they will be involved in implementation projects e.g. SAP upgrade etc Omya is a leading global producer of industrial minerals and a worldwide distributor of specialty materials. Our company was founded 140 years ago and remains a privately-owned, independent company headquartered in Switzerland but with offices and plants in more than 50 countries. When you join Omya, you become part of a global team that uses its creativity, expertise and experience to make a difference to people's lives. Thinking of Tomorrow means focusing on the challenges of the future and how we can develop mineral products to solve them. This is a collaborative environment where people work towards common goals, with a common purpose Our purpose, combined with our values of modesty, courtesy, integrity and perseverance, is the foundation of our business. Our values are relevant to our lives, not just our work. All Omya employees, partners and suppliers are bound by a Code of Conduct which reflects our values and guides our behavior.