Site/Project Administrator

CITAGLOBAL BERHAD; Kuching; On-site; MYR 33,000 - 60,000; Full time

Job summary

Citaglobal Land Sdn Bhd is seeking a Site/Project Administrator to manage project documentation, filing, and correspondences on a site/office basis. The role involves coordinating with suppliers and subcontractors and ensuring timely submission of tender and pre-qualification documents.

The ideal candidate has at least 3 years of relevant experience, with preference for those familiar with contractor/consultant environments.

Qualifications

• Minimum 3 year(s) of working experience.
• Working experience in contractor/consultant environment would be an advantage.

Responsibilities

• Organise and maintain all incoming and outgoing correspondences with proper filing, tracking and records.
• Handle works correspondences, documentation and follow-up functions.
• Assist in follow-up of quotation/price submissions from suppliers/subcontractors.
• Assist in preparing Pre-Qualification/tender documents submission to clients.
• Assist in preparing Purchase Orders/Works Orders to suppliers/subcontractors.
• Assist in checking arithmetic errors of subcontractors' payment certificates and ROP documents.
• Any other tasks as assigned by superior.

Skills

Bahasa Malaysia

English

MS Office

Detail oriented

Team player

Tools

MS Office

Job description

Division : Civil Engineering & Construction

Company : Citaglobal Land Sdn Bhd

Position : Site/Project Administrator

Accountabilities

• Organise and maintain overall incoming and outgoing correspondences documents with proper office filing, tracking and record system.
• Handle works correspondences, documentation and follow-up functions.
• Assist in follow-up of submission of quotations/prices from suppliers/subcontractors.
• Assist in preparing and compiling Pre-Qualification documents/tender documents submission to Clients according to checklist.
• Assist in preparing Purchase Order/Works Orders to Suppliers/subcontractors.
• Assist in checking arithmetical errors of subcontractors’ Payment Certificates, Request of Payments (ROP) documents, etc.
• Any other tasks as assigned by superior.

Job Specifications

Qualification & Experience

• Minimum 3 year(s) of working experience.
• Possess working experience in contractor/consultant environment would be an advantage.

Knowledge & Skills

• Good command in Bahasa Malaysia and English.
• Computer literacy with knowledge in MS Office.
• Compliance philosophies & code of ethics.
• Knowledge of ISO 9001:2015 is an advantage.
• Pleasant personality and able to interact with people of all levels.
• Able to adapt to changes to meet commitments and deadlines.
• Detailed oriented and good organizational skills.
• Good team player.
• Resourceful, trustworthy and proactive.

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CITAGLOBAL BERHAD, a distinguished Bumiputera-controlled Public Listed Company on Bursa Malaysia, specialises in key sectors including Energy, Environment, Telecommunication, Civil Engineering & Construction, Property, Manufacturing, and Financial Services.

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