Shipping and Purchasing Executive

Humana International Group; Shah Alam; Sur place; MYR 42 000 - 66 000; Plein temps

Résumé du poste

Humana International Group is seeking a Shipping and Purchasing Executive to manage purchasing, import/export shipments, and support inventory and logistics operations. You will source suppliers, issue purchase orders, and coordinate freight with forwarders and customs to ensure timely delivery.

This role requires strong communication and negotiation skills, proficiency with ERP and MS Office, and the ability to work independently in a fast-paced environment.

Qualifications

• Strong communication and negotiation abilities are essential.
• Proven coordination and organizational skills for purchasing and logistics.
• Experience in handling import/export processes and supplier management is preferred.
• Familiarity with ERP systems and MS Office is advantageous.

Responsabilités

• Purchasing: handle local sourcing, obtain quotations, issue POs, and follow up on orders.
• Import & Export: coordinate shipments, prepare documents, liaise with freight forwarders and customs.
• Inventory & Logistics: coordinate with warehouse for receiving/shipping and monitor stock levels.
• Administration: maintain records and prepare reports on procurement and shipment status.

Connaissances

Communication skills

Negotiation

Coordination

Organizational skills

Formation

Diploma or Degree in Business Administration / Supply Chain / Logistics

Outils

MS Office

ERP systems

Description du poste

Position: Shipping and Purchasing Executive

Client Summary

Our clientis a Multi-National Japanese-based company specializing in industrial automation and pneumatic components. The company provides a range of precision-engineered products and automation solutions to support manufacturing and industrial applications. Its operations involve production, sales, and customer support, with a focus on product quality, operational efficiency, and customer satisfaction.

Job Summary

This role will be responsible in managing purchasing activities, coordinating import and export shipments, and supporting inventory and logistics operations. The role also involves sourcing suppliers, obtaining quotations, preparing purchase orders, negotiating prices and delivery terms, coordinating with freight forwarders and customs authorities, and ensuring compliance with relevant regulations. The position also requires maintaining accurate records, monitoring deliveries and shipment status, coordinating with the warehouse, and providing administrative support to ensure smooth and efficient procurement and logistics operations.

Key Responsibilities

Purchasing

• Handle local purchasing activities and source materials from suppliers.
• Obtain and compare quotations to ensure competitive pricing.
• Prepare and issue Purchase Orders (POs).
• Follow up on deliveries and outstanding orders.
• Negotiate prices, delivery terms, and lead times with suppliers.
• Maintain supplier records and purchasing documentation.

Import & Export

• Coordinate import and export shipments.
• Prepare and verify shipping documents such as Commercial Invoices, Packing Lists, and Certificates of Origin.
• Liaise with freight forwarders, shipping agents, and customs authorities.
• Monitor shipment progress and ensure timely delivery.
• Ensure compliance with import/export regulations and customs requirements.

Inventory & Logistics

• Work closely with the warehouse on receiving and shipping activities.

Administration

• Maintain accurate purchasing and shipping records.
• Prepare reports on purchasing and shipment status.
• Support management on procurement and logistics-related matters.
• Perform other duties as assigned by management.

Requirements

• Diploma or Degree in Business Administration, Supply Chain Management, Logistics, or a related field.
• Relevant experience in purchasing, import/export, shipping, or logistics operations.
• Good knowledge of shipping documentation, import/export procedures, and customs regulations.
• Strong communication, negotiation, coordination, and organizational skills.
• Proficient in Microsoft Office applications and familiar with ERP systems.
• Ability to work independently, manage multiple tasks, and meet deadlines effectively.