Senior Supply Chain Executive (Demand & Supply Planning)

ULTRA GREEN SUPPLIES SDN. BHD.; Kepong; On-site; MYR 60,000 - 100,000; Full time

Benefits offered by this job

Full-time permanent employment

Professional development

Cross-functional team environment

Job summary

ULTRA GREEN SUPPLIES SDN. BHD. in Kepong, Kuala Lumpur seeks a Senior Supply Chain Executive focused on demand and supply planning to ensure product availability and optimal stock levels.

You will lead monthly forecasting, coordinate purchasing, and monitor supplier performance, working cross-functionally with Sales, Warehouse, Finance and Operations. You should have 2–4 years in supply chain planning, strong Excel skills, ERP experience (AutoCount/SAP), and Mandarin language ability to

Qualifications

• Proficient in Excel with advanced functions and data analysis.
• Mandarin-speaking is required for client/supplier communication.
• Fluent in English and Bahasa Malaysia.
• Experience with ERP systems such as AutoCount or SAP.
• Strong negotiation and cost-management skills.

Responsibilities

• Oversee monthly demand forecasting and supply planning.
• Monitor stock levels and optimize inventory.
• Coordinate purchasing and supplier performance.
• Lead daily coordination of Demand and Supply Planning teams.
• Prepare regular reports on forecasts, inventory, and supplier performance.
• Collaborate with Sales, Warehouse, Finance and Operations.

Skills

Excel & data analysis

Mandarin language

English proficiency

Bahasa Malaysia

ERP systems usage

Negotiation skills

Cost management

Tools

AutoCount

SAP

Job description

Senior Supply Chain Executive (Demand & Supply Planning)

We are seeking a Senior Supply Chain Executive to join ULTRA GREEN SUPPLIES SDN. BHD. at our Kepong, Kuala Lumpur facility to oversee demand and supply planning, inventory management and purchasing activities. The role will work closely with the Sales, Warehouse, Finance and Operations teams to improve forecast accuracy, stock availability, purchasing efficiency, supplier performance and overall supply chain coordination.

Purpose of the Role

Oversee monthly demand forecasting and supply planning to ensure product availability meets business requirements.

Manage inventory levels and replenishment plans while minimizing excess, slow-moving and obsolete stock.

Coordinate purchasing activities and supplier performance to support timely procurement at competitive costs.

Lead and coordinate Demand Planning and Supply Planning activities, ensuring work is completed accurately and on schedule.

Provide reliable supply chain reports, identify operational risks and recommend improvements to Management.

Key Responsibilities

A. Demand Planning Management

Oversee monthly sales forecasts and demand planning activities.

Review historical sales, customer forecasts, seasonal trends and promotional requirements.

Monitor forecast accuracy by comparing forecasts against actual sales, identify significant variances and coordinate corrective actions.

Work closely with Sales to understand customer demand, promotions and upcoming business activities.

Monitor new product launches, special projects and changes in customer demand.

Identify potential excess stock, slow-moving items and stock-out risks.

Ensure demand forecasts are accurate and submitted according to the agreed schedule.

B. Supply Planning & Inventory Management

Oversee stock replenishment and purchasing plans to ensure sufficient inventory is available to meet demand.

Review current stock, incoming shipments, outstanding purchase orders, forecast demand and minimum stock levels.

Monitor stock coverage and maintain inventory at appropriate levels in line with business requirements.

Review recommended purchasing quantities and replenishment schedules.

Identify stock shortages, delayed shipments and urgent purchasing requirements, and coordinate timely solutions.

Monitor slow-moving, excess and obsolete inventory and implement appropriate corrective actions.

Ensure proper stock planning for festive seasons, peak periods and overseas supplier holidays.

Monitor purchasing activities to support timely procurement and competitive purchasing costs.

Review supplier quotations, pricing, minimum order quantities (MOQ), payment terms and delivery lead times.

Monitor supplier performance, product quality, pricing and delivery reliability.

Follow up on purchase order issuance, supplier confirmations and delivery schedules.

Identify cost‑saving opportunities and alternative suppliers, where appropriate.

Ensure purchasing and supplier documentation is complete, accurate and properly maintained.

D. Team & Cross‑Department Coordination

Monitor and coordinate the daily activities and work progress of both Demand Planning and Supply Planning teams, ensuring tasks are completed accurately and on schedule.

Coordinate both planning functions to align demand forecasts with supply requirements.

Set priorities, monitor deadlines and ensure assigned tasks are completed accurately and on time.

Review monthly planning reports, inventory performance and purchasing activities.

Work closely with Sales, Warehouse, Finance and Operations to resolve supply and inventory issues.

Provide guidance and support to team members and escalation significant operational risks to Management.

Prepare and review regular reports on demand forecasts, inventory levels, stock coverage, purchasing and supplier performance.

Highlight significant forecast variances, stock risks, delayed supplies and potential cost impacts to Management.

Analyse supply chain issues and recommend practical improvements to planning, replenishment and purchasing processes.

Maintain accurate planning data and ensure relevant records are updated in the Company's systems.

Communication Expectations

Work collaboratively with Sales to understand customer demand, sales forecasts and promotional requirements.

Communicate stock availability, replenishment timelines and potential supply constraints clearly to relevant departments.

Coordinate with Warehouse and Operations to ensure inventory information and supply plans are aligned.

Follow up proactively with suppliers on quotations, purchase orders, shipment status and delivery commitments.

Escalate material supply risks, stock shortages and significant planning variances to Management promptly.

Mandatory Requirements

2–4 years of relevant working experience in supply chain planning, including demand planning, supply planning, inventory management or purchasing.

2–4 years of experience coordinating planning activities and monitoring team performance is preferred.

Strong knowledge of demand forecasting, inventory management, stock replenishment and purchasing processes.

Good analytical skills with strong Microsoft Excel knowledge, including Pivot Tables, VLOOKUP/XLOOKUP and data analysis.

Experience using ERP systems such as AutoCount, SAP or equivalent.

Strong supplier negotiation and cost management skills.

Able to analyse data, prepare reports and identify planning or inventory issues.

Mandarin-speaking is required to effectively communicate with Mandarin-speaking clients or suppliers.

Fluent in English and Bahasa Malaysia, both written and spoken.

Preferred Candidate Profile

Strong analytical, leadership, planning, negotiation and problem-solving skills.

Good communication and coordination skills across different departments.

Able to work independently, take ownership and manage multiple priorities.

Proactive in identifying supply risks and recommending practical solutions.

Organised, detail-oriented and able to work effectively under pressure.

Experience in purchasing packaging products is an added advantage.

What We Offer

Competitive salary package commensurate with qualifications and experience.

Opportunities for professional development and training in supply chain management and planning.

Career growth opportunities within our expanding business operations.

Exposure to demand forecasting, supply planning and inventory optimisation.

A collaborative working environment with cross-functional team coordination.

Full-time permanent employment with long-term career opportunities.

Standard employee benefits in accordance with Malaysian employment regulations.

Opportunities to contribute to supply chain process improvements and operational efficiency.