Senior Specialist Professional Customer Operations

Deutsche Post; George Town; On-site; MYR 67,000 - 100,000; Full time

Job summary

Deutsche Post Malaysia seeks a logistics professional to lead customer operations plans, manage orders received via the system, including special and non-assigned orders, and ensure the flow of goods and information across a customer’s global supply chain.

You will support the sales team, respond to operations requests such as quotations and billing corrections, monitor delivery timelines and service quality, and collaborate with warehouse and transport teams to maintain smooth, cost-efficient

Qualifications

• Bachelor’s degree or equivalent experience/qualification.
• 3–5 years’ experience in relevant roles.
• 2 years in a supervisory role is an added advantage.

Responsibilities

• Execute customer operations plans and processes to deliver efficient logistics.
• Manage and update orders received via the system including special and non-assigned orders.
• Ensure flow of goods and information across a customer’s global supply chain and resolve order/delivery issues.
• Support sales teams and respond to operations-related requests such as quotation, exception deal management, and billing corrections.
• Draft reports on customer inquiries, sales trends, customer complaints, delivery/service problems, and reasons for product returns.
• Interact with other logistics operations departments, customer service and warehouse teams to ensure smooth operations.

Skills

CRM

Customer Support

Business Strategy

Quality Control

Account Management

Requirements Analysis

Process Improvement

Project Planning

Operations

Education

Bachelor’s Degree or equivalent experience/qualification

Job description

Key Tasks

• Execute customer operations plans and processes to deliver efficient logistics processes
• Execute, manage and update orders received via the system including special and non-assigned orders
• Ensure flow of goods and information across a customer’s global supply chain and provide resolution for order/ delivery issues
• Support sales team and respond to operations related requests from the sales team such as quotation, exception deal management, historical account overview, billing corrections, etc.
• Undertake delivery of cartage tours, monitor and achieve tour profitability, service quality and timelines
• Promptly respond to customer enquiries, including conducting customer visits and understanding of customer requirements
• Track the available capacities and ensure optimum utilization as per the set objectives
• Resolve issues occurring in operational activities, report to management on events and exceptions, as necessary
• Ensure systems are updated with the latest information on product shortages, expected delivery dates, price changes, etc.
• Draft reports related to customer inquiries, sales trends, customer complaints, delivery/service problems, reasons for product returns, etc. and evaluate efficiency of operational performance and delivery
• Interact with other logistics operations departments, customer service and warehouse team to ensure smooth operations
• Comply with operating standards and procedures to provide cost-effective, superior and efficient customer service
• Study and resolve issues in day-to-day customer operations and execute practices focusing on increasing effectiveness and efficiency

Stakeholders

• Connect with and influence other specialist departments and 3rd parties e.g. external service providers
• May convince others to accept new concepts, practices, and approaches
• Build strong, trusting cross-functional relationships with DHL managers
• Understand customer and key stakeholders interests and concerns and advise direct reports, customers and key stakeholders
• Provide technical guidance to line managers and employees

Management Responsibility

• Individual contributor who may manage two or fewer employees
• May direct the work of other lower level professionals or manage processes and programs
• Coach and review the work of lower level professionals

Skills/Qualification / Requirements

• CRM, Customer Support, Business Strategy, Quality Control, Account Management, Requirements Analysis, Process Improvement, Project Planning, Operations
• Bachelor’s Degree or equivalent experience/qualification
• 3 - 5 years’ experience
• 2 years in a supervisory role is an added advantage