Senior School Admin & Operations Lead

International Medical University; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Job summary

International Medical University in Kuala Lumpur seeks an administrative professional to support the Dean of the School and the academic leadership. The role involves meticulous document handling, calendar management, and confidential support across multiple portfolios.

You will oversee budget drafting and monitoring, contribute to accreditation materials, prepare reports for committees, and coordinate events and meetings with faculty and external partners.

Qualifications

• Excellent command of English, both written and oral.
• Proficient in Microsoft Word and Outlook; intermediate Excel/PowerPoint.
• Knowledge of student management systems is advantageous.
• Excellent interpersonal and communication skills.
• Strong organizational and time management abilities.
• Self-motivated and able to work with minimal supervision.
• Demonstrated good decision-making in day-to-day operations.

Responsibilities

• Manage all administrative support functions efficiently and confidentially within the School.
• Provide secretarial support to the Dean of School.
• Collaborate with the team and Head of Deanery to streamline processes and improve efficiency.
• Standardize and fine-tune processes, maintain updated data, and ensure effective operation of schools within the portfolio.
• Prepare accreditation documents for the school's programmes and support governance reporting.
• Coordinate calendar, meetings, documents, approvals, and KPI/report preparation for the Dean and Associate Deans.
• Support external teaching coordination, budget oversight, and annual budget submissions.
• Compile reports for meetings (CAC, Academic Council, Board of Governors, Senate) and coordinate MOUs.

Skills

English proficiency

MS Word

Outlook

Student management system

Interpersonal skills

Organizational skills

Time management

Self-motivation

Decision making

Tools

Excel

PowerPoint

Job description

International Medical University in Kuala Lumpur seeks an administrative professional to support the Dean of the School and the academic leadership. The role involves meticulous document handling, calendar management, and confidential support across multiple portfolios.

You will oversee budget drafting and monitoring, contribute to accreditation materials, prepare reports for committees, and coordinate events and meetings with faculty and external partners.