Senior Purchasing & Inventory Executive

Raffles K12 Sdn Bhd; Iskandar Puteri; On-site; MYR 90,000 - 150,000; Full time

Job summary

Raffles American School in Iskandar Puteri, Malaysia seeks a Senior Purchasing & Inventory Executive to support day-to-day operations across departments. You will manage procurement, purchasing coordination, supplier management, and inventory control with a focus on cost management and efficiency.

The role collaborates with Finance, Academic, Facilities and other teams to fulfill purchasing requirements, ensure compliance with policies, and prepare cost reports for management.

Qualifications

• Diploma or Degree in Purchasing, Supply Chain Management, Business Administration or related field.
• 3–5 years or more of purchasing/procurement and inventory experience.
• Strong supplier sourcing, negotiation and cost management skills.
• Good understanding of purchasing processes and inventory control.
• Strong analytical, organisational and problem-solving skills with attention to detail.
• Strong communication and interpersonal skills, with the ability to work with different departments and suppliers.
• Experience in a school, education, hospitality, facilities or multi-department environment is an added advantage.

Responsibilities

• Manage end-to-end purchasing process including sourcing, quotations, POs, delivery and documentation.
• Source and evaluate suppliers, negotiate pricing and terms, maintain supplier relationships.
• Monitor purchasing activities, deliveries and supplier performance for timely fulfilment.
• Manage inventory levels, stock movements, replenishment and reconciliation.
• Analyse purchasing and inventory data to identify cost savings and process improvements.
• Coordinate procurement with Finance, Facilities, Academic, Boarding, IT, Events and other departments.
• Ensure compliance with policies, approval procedures and documentation requirements.
• Prepare purchasing, inventory and cost reports for management.
• Support procurement planning for school terms, events, camps and major activities.

Skills

Procurement

Purchasing coordination

Supplier management

Inventory control

Cost management

Excel

MS Office

Education

Diploma or Degree in Purchasing

Supply Chain Management

Business Administration

Tools

Microsoft Office

Excel

Job description

We are looking for an experienced and proactive Senior Purchasing & Inventory Executive to support the day-to-day operations of our international school.

This is a hands-on role responsible for procurement, purchasing coordination, supplier management, inventory control and cost management across various school departments. You will liaise closely with Academy and non-Academy key personnel to coordinate purchasing and inventory requirements, ensuring that needs are identified, followed through and fulfilled in a timely and efficient manner.

KEY RESPONSIBILITIES

Manage the end-to-end purchasing process, including sourcing, quotation comparison, purchase orders, delivery and documentation.

Source and evaluate suppliers, negotiate pricing and terms, and maintain effective supplier relationships.

Monitor purchasing activities, deliveries and supplier performance to ensure timely fulfilment.

Manage inventory levels, stock movements, replenishment and stock reconciliation.

Analyse purchasing and inventory data to identify cost savings and process improvement opportunities.

Work closely with Finance, Facilities, Academic, Boarding, IT, Events and other departments to coordinate procurement requirements.

Ensure purchasing activities comply with established policies, approval procedures and documentation requirements.

Prepare purchasing, inventory and cost reports for management.

Support procurement planning for school terms, events, camps and other major activities.

QUALIFICATIONS

Diploma or Degree in Purchasing, Supply Chain Management, Business Administration or a related field.

3–5 years or more of relevant purchasing/procurement and inventory experience.

Strong supplier sourcing, negotiation and cost management skills.

Good understanding of purchasing processes and inventory control.

Strong analytical, organisational and problem-solving skills with attention to detail.

Strong communication and interpersonal skills, with the ability to work effectively with different departments and suppliers.

Proficient in Microsoft Office, particularly Excel; purchasing or inventory systems is an advantage.

Able to work independently, take ownership and manage multiple priorities.

Experience in a school, education, hospitality, facilities or other multi-department environment will be an added advantage.

Raffles American School campus accommodates pre-kindergarten through 12th grade students. The 19-hectare school is envisioned as a holistic learning environment that is seamlessly interwoven into its beautiful setting. Given the slope of the site, The campus consists of three main “terraces,” with each terrace occupied by a cluster of grade levels.

Our facilities include technology-integrated classrooms, science labs, visual art, libraries, and performing arts studios, as well as a performing arts center including a 800 seater auditorium and a black box theater.

The campus also features a host of athletic amenities including: Two separate indoor air-conditioned gymnasiums, an olympic size swimming pool, a shallow training pool, outdoor tennis and basketball courts, soccer field, and stadium which includes a second full size soccer field, track and field, and 400 meter running track.

Raffles American School is a learning community that empowers students to achieve their academic and life potential. Our rigorous and rich academic and co-curricular programs encourage student growth through a learning outcome approach, acknowledging multiple types of intelligence and paths to learning. We facilitate student success through collaboration with parents, a balanced focus on intellectual, emotional, physical, and social progress, and a profound belief that all students can learn.

Raffles American School campus accommodates pre-kindergarten through 12th grade students. The 19-hectare school is envisioned as a holistic learning environment that is seamlessly interwoven into its beautiful setting. Given the slope of the site, The campus consists of three main “terraces,” with each terrace occupied by a cluster of grade levels.

Our facilities include technology-integrated classrooms, science labs, visual art, libraries, and performing arts studios, as well as a performing arts center including a 800 seater auditorium and a black box theater.

The campus also features a host of athletic amenities including: Two separate indoor air-conditioned gymnasiums, an olympic size swimming pool, a shallow training pool, outdoor tennis and basketball courts, soccer field, and stadium which includes a second full size soccer field, track and field, and 400 meter running track.

Raffles American School is a learning community that empowers students to achieve their academic and life potential. Our rigorous and rich academic and co-curricular programs encourage student growth through a learning outcome approach, acknowledging multiple types of intelligence and paths to learning. We facilitate student success through collaboration with parents, a balanced focus on intellectual, emotional, physical, and social progress, and a profound belief that all students can learn.

Raffles American School campus accommodates pre-kindergarten through 12th grade students. The 19-hectare school is envisioned as a holistic learning environment that is seamlessly interwoven into its beautiful setting. Given the slope of the site, The campus consists of three main “terraces,” with each terrace occupied by a cluster of grade levels.

Our facilities include technology-integrated classrooms, science labs, visual art, libraries, and performing arts studios, as well as a performing arts center including a 800 seater auditorium and a black box theater.

The campus also features a host of athletic amenities including: Two separate indoor air-conditioned gymnasiums, an olympic size swimming pool, a shallow training pool, outdoor tennis and basketball courts, soccer field, and stadium which includes a second full size soccer field, track and field, and 400 meter running track.

Raffles American School is a learning community that empowers students to achieve their academic and life potential. Our rigorous and rich academic and co-curricular programs encourage student growth through a learning outcome approach, acknowledging multiple types of intelligence and paths to learning. We facilitate student success through collaboration with parents, a balanced focus on intellectual, emotional, physical, and social progress, and a profound belief that all students can learn.