Senior Project Secretary & Coordination Lead

Airswift; Johor; On-site; MYR 45,000 - 78,000; Full time

Job summary

Airswift is seeking a Project Secretary to provide comprehensive administrative and secretarial support to managers and the project team. The role includes coordinating meetings and travel, handling correspondence, and maintaining filing systems.

Requirements include a Diploma in Executive Secretarial and at least 5 years' experience in a similar capacity, with strong organizational and communication skills. Proficiency in MS Office is essential for day-to-day operations.

Qualifications

• Diploma in Executive Secretarial or equivalent.
• Minimum 5 years of experience in a secretarial, administrative, project support, or similar capacity.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.

Responsibilities

• Provide day-to-day secretarial and administrative support to managers and the project team.
• Coordinate managers' schedules, meetings, appointments, and calendars.
• Arrange meeting logistics including venue bookings, refreshments, equipment, and distribution of documents.
• Take and prepare meeting minutes when required.
• Coordinate business travel arrangements including transportation and hotel accommodation.
• Manage mail, correspondence, and project-related documents.

Skills

Executive secretarial

Multitasking

Time management

Communication

Attention to detail

Independent working

Education

Diploma in Executive Secretarial

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Airswift is seeking a Project Secretary to provide comprehensive administrative and secretarial support to managers and the project team. The role includes coordinating meetings and travel, handling correspondence, and maintaining filing systems.

Requirements include a Diploma in Executive Secretarial and at least 5 years' experience in a similar capacity, with strong organizational and communication skills. Proficiency in MS Office is essential for day-to-day operations.