Senior Project Executive

SPEED (SPEED2U); Petaling Jaya; On-site; MYR 120,000 - 180,000; Full time

Benefits offered by this job

Medical benefits for family

Meal credit in in-house cafe

In-house futsal and badminton courts

Team events and social activities

Healthy work-life balance

Job summary

SPEED (SPEED2U) is seeking an experienced Project Manager to lead end-to-end project lifecycles in a dynamic environment in Petaling Jaya, Malaysia. You will own detailed project plans, track milestones, manage risks and coordinate cross-functional teams across Development, BA, QA, and vendors.

Strong communication and stakeholder management are essential. You will prepare status reports, manage changes, and ensure Go-Live readiness while maintaining PMO governance and documentation standards.

Qualifications

• Bachelor's degree in IT/CS/Engineering or related field; PMP certification is a plus.
• 4–6 years of experience as a Project Manager, managing full lifecycle.
• Strong project planning, scheduling and monitoring skills.

Responsibilities

• Develop and maintain detailed project plans, milestones, dependencies, resources and delivery timelines.
• Establish and maintain the approved project baseline and ensure activities remain aligned to the agreed schedule.
• Monitor project progress against approved plans, milestones and deliverables.
• Identify delays, slippage, dependencies and deviations early and initiate corrective actions.
• Prepare accurate and timely weekly/monthly project status reports for management and stakeholders.
• Coordinate SIT/UAT preparation, execution, defect tracking and closure.
• Monitor deployment and Go-Live readiness against defined criteria.
• Conduct regular project meetings and document decisions, owners and deadlines.

Skills

Project planning

Documentation

Risk management

Stakeholder management

Vendor management

Communication skills

AI awareness

AI-enabled productivity tools

Teamwork

Multi-project management

Education

Bachelor’s degree in IT / CS / Engineering / Business

PMP certification (added advantage)

Tools

Microsoft Office

Project management tools

AI tools

Job description

• Develop and maintain detailed project plans, milestones, dependencies, resources and delivery timelines.
• Establish and maintain the approved project baseline and ensure activities remain aligned to the agreed schedule.

B. Project Progress Monitoring

• Monitor project progress against approved plans, milestones and deliverables.
• Identify delays, slippage, dependencies and deviations early and initiate corrective actions.

C. Action & Follow-Up Management

• Maintain a detailed action tracker covering outstanding activities, responsible parties, target dates and status.
• Conduct consistent follow-up with project team members, vendors and stakeholders until actions are closed.

D. Project Documentation & Governance

• Ensure all project documentation is complete, accurate, current and properly maintained throughout the project lifecycle.
• Maintain Project Charter, project plans, MoM, action trackers, RAID logs, CRs, SIT/UAT documents, deployment documents, Go-Live approvals and closure documentation.

E. Project Status Reporting

• Prepare accurate and timely weekly/monthly project status reports for management and stakeholders.
• Clearly highlight planned vs actual progress, upcoming milestones, delays, risks, issues, dependencies and required management decisions.
• Proactively identify, assess and monitor project risks and issues.
• Ensure mitigation plans, owners and target dates are established and followed through.
• Escalate unresolved or critical matters promptly.

G. Change Request Management

• Coordinate the assessment, documentation, tracking and approval of Change Requests.
• Monitor CR impact on scope, timeline, resources, cost and dependencies.

H. Technical Project Coordination

• Coordinate technical activities across Development, BA, Infrastructure, QA, vendors and other technical teams.
• Monitor development, integration, testing, deployment and production readiness activities.

I. SIT / UAT Management

• Coordinate SIT and UAT preparation, execution, defect tracking and closure.
• Ensure test results, findings, outstanding issues and sign-offs are properly documented.

J. Deployment & Go-Live Readiness

• Monitor deployment and Go-Live readiness against defined criteria.
• Ensure all required technical, business, infrastructure, documentation, approval and sign-off requirements are completed before Go-Live.

K. Stakeholder & Meeting Management

• Conduct regular project meetings and ensure decisions, action items, owners and deadlines are clearly documented.
• Maintain effective communication with clients, management, vendors and internal teams.

L. Escalation & Recovery Management

• Identify potential delivery failures early and escape with clear impact analysis and recommended recovery actions.
• Track recovery plans until the project is back on schedule.

M. Project Quality & Compliance

• Ensure project activities and deliverables comply with approved processes, PMO governance, documentation standards and project controls.
• Maintain sufficient records for management review, audit and project closure.

N. Project Closure & Handover

• Ensure outstanding issues, documentation, approvals, handover activities and lessons learned are completed before project closure.
• Ensure project records are complete and properly archived.

QUALIFICATIONS

Education

• Minimum Bachelor’s Degree in IT, Computer Science/Engineering, Business Management, or a related field (Project Management Professional – PMP certification is an added advantage).

Experience

• At least 4 – 6 years of working experience as a Project Manager, managing full project lifecycles from initiation to completion.

REQUIRED COMPETENCIES & SKILLS

• Strong project planning, scheduling and monitoring skills.
• Excellent documentation and reporting skills with strong attention to detail.
• Strong risk, issue, dependency and change management skills.
• Strong follow-up, coordination and problem-solving skills.
• Good understanding of software development and system implementation lifecycle.
• Good technical understanding of application, integration, database, infrastructure and testing activities.
• Experience coordinating SIT, UAT, deployment and Go-Live activities.
• Strong stakeholder and vendor management skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office and project management tools.
• Good understanding and practical awareness of AI, Generative AI, automation and emerging technologies.
• Ability to identify opportunities to apply AI and automation to improve project delivery, reporting and business processes.
• Ability to use AI-enabled productivity tools for documentation, analysis, reporting and project monitoring.
• Highly organised, proactive, detail-oriented and accountable.
• Able to manage multiple projects and deadlines effectively.
• Strong teamwork, adaptability and continuous-learning mindset.

WHY JOIN US

• Comprehensive medical and benefits for your family, ensuring your well-being is our top priority.
• Rest easy with our insurance coverage, providing you with security and assurance.
• Stay energized with meal credit in our inhouse cafe, keeping you fueled throughout the day.
• An in-house futsal court and badminton court for post-work workouts.
• A variety of fun-filled events and gatherings to unwind.
• Achieve a healthy work-life balance, ensuring you thrive both in and out of the office.