Senior Legal & Corporate Services Assistant

Amicorp Group; George Town; Sur place; MYR 367 000 - 490 000; Plein temps

Résumé du poste

Amicorp Group in George Town is seeking a Senior/Account Manager to support the Legal & Corporate Services team. You will execute legal, administrative, banking and secretarial activities for client entities, with chargeable duties and exposure to compliance and corporate secretarial work.

This role requires meticulous organization, strong English and Dutch communication, and proficiency in MS Office. You will coordinate filings, meetings, and liaise with banks, notaries and clients to ensure

Qualifications

• Higher Education (law, economics, and/or experience in a similar role).
• Dynamic, proactive, highly organized and detail-orientated.
• Excellent English and Dutch oral and written communication skills.
• Thorough knowledge of the established filing system with strong organizational skills.
• Good knowledge of MS Office software (Word and Excel).

Responsabilités

• Draft Directors Resolutions, shareholders’ resolutions based on client’s instructions/requirements and statutory requirements.
• Preparation of minutes of general meetings (Ordinary or Extraordinary).
• Preparation of minutes of meetings of boards of directors or managers.
• Organizing the incorporation of companies (i.e. communication with banks, notaries, Chamber of Commerce, etc.).
• Notarization/legalization/Authentication of documents with various Notaries
• Work passes related matters, application of work passes and appeal
• Maintain the register of shareholders up-to-date
• Filing of annual accounts with the Register of Commerce and Companies.
• Preparation and filing of excerpt of meetings, requisition form, mention.
• Prepare and provide assistance in the preparation of procedures, notarial deeds (increase/decrease of share capital, dissolution, liquidation, etc.).
• Management & update of internal databases
• Organization of meetings (with clients, intermediaries, legal counsel, notaries).
• Handles incoming phone calls, couriers, post and e-mail messages.
• Ensure that there is administrative support available to all the employees at any point of time.
• Ensure inventory maintenance.
• Labels, scans and files all correspondence and documents up to date e.g. cards, bank statements, invoices, receipts, and other records of client companies that are not being handled by the Account Manager and/or other assistants.
• Prepares outgoing priority correspondence forms.
• Monitors conference and meeting room usage, services those rooms.
• Ensure that office automation is undertaken on a continuous basis.
• Manages the petty cash, inserts expenditure data into excel and sends the excel sheet to the Internal Accounting Department / Accounting Officer (maintains quarterly overviews of petty cash expenditures).
• Reviews client records to help ensure that they are updated and accurate, including 5-Series database.
• Creates, organizes and maintains all (hard copy) files (including files of shelves and terminated entities) organized according to the established filing system (including UBO / KYC information, compliant with the requirements of the central bank). Keeps a log of missing documents and files.
• Plans, organizes and schedules meetings for the Management and staff of Amicorp. Prepares minutes if requested.
• Organizes, coordinates and assists in the smooth operation of seminars.
• Arranges Visa applications for business trips.
• Helps with special projects (e.g. data entry, mailings, decorating offices for employees’ birthdays and holidays, etc.). Plan, organize and schedule meetings and ensure that files are maintained and readily accessible.
• Other duties as may be assigned by the superior from time to time.

Connaissances

English communication

Dutch communication

Organizational skills

MS Word

MS Excel

Filing systems

Formation

Law/Economics background

Description du poste

Amicorp Group in George Town is seeking a Senior/Account Manager to support the Legal & Corporate Services team. You will execute legal, administrative, banking and secretarial activities for client entities, with chargeable duties and exposure to compliance and corporate secretarial work.

This role requires meticulous organization, strong English and Dutch communication, and proficiency in MS Office. You will coordinate filings, meetings, and liaise with banks, notaries and clients to ensure