Senior HR Executive

Oriental Coffee International Sdn Bhd; Puchong; On-site; MYR 67,000 - 100,000; Full time

Benefits offered by this job

5-day work week

Staff purchase with discounted rates

Annual dinners

Training program

Growth opportunities

Job summary

Oriental Coffee International Sdn Bhd in Selangor is seeking a hands-on Senior HR Executive to manage day-to-day HR operations across outlets and branches. You will oversee payroll, onboarding, recruitment, and staff welfare with a focus on compliance and efficiency.

Join a Dynamic F&B team that values initiative, independence and careful attention to statutory requirements. This role offers a 5-day work week, opportunities for career growth, and exposure to government liaison, payroll

Qualifications

• Diploma or degree in HRM/BA or related field.
• 3–5 years HR experience, preferably in F&B or retail.
• Strong knowledge of Malaysian labour laws and statutory requirements.
• Experience with payroll, recruitment, training and foreign worker management.
• Able to work independently and supervise a small HR team is a plus.

Responsibilities

• Manage monthly payroll, attendance, overtime and allowances.
• Coordinate end-to-end recruitment for outlets and HQ.
• Assist in performance appraisals and statutory contributions (EPF, SOCSO, EIS, HRDF, PCB).
• Prepare payroll reports and summaries for management.
• Maintain HR records and letters; assist in audits.
• Identify training needs and coordinate programs.
• Plan employee engagement, welfare activities and site culture.
• Support workforce planning and HR policy development.
• Liaise with government departments on related matters.

Skills

Payroll processing

Recruitment

Training & development

Employee relations

Foreign worker management

Education

Diploma/Bachelor's in HRM/Business

Tools

MS Office Suite

Job description

We are looking for a dedicated and capable Senior HR Executive to join our dynamic F&B team. The ideal candidate is hands-on, able to work independently, and takes initiative in managing HR operations and resolving issues efficiently. You will play an important role in overseeing day-to-day HR activities and ensuring smooth workforce management across outlets and branches.

Key Responsibilities

Manage and process monthly payroll accurately, including reviewing attendance, overtime, and allowances.

Prepare incentives, bonuses, and maintain confirmation listings.

Assist in coordinating performance appraisals and ensure all statutory contributions (EPF, SOCSO, EIS, HRDF, PCB) are compliant.

Prepare payroll reports and summaries for management review.

Recruitment & Onboarding

Manage end-to-end recruitment for outlet and HQ positions.

Post job advertisements, screen resumes, arrange interviews, and prepare offer letters.

Handle onboarding, induction, and documentation for new hires.

Maintain an updated manpower listing and assist in manpower planning.

Oversee foreign worker matters including recruitment, permit renewals, passports, medical (FOMEMA), and levy payments.

Cross-check and update foreign worker documents on a weekly basis to ensure accuracy and compliance.

Liaise with government departments (Immigration, JTK, KDN) and external agencies on all related matters.

Monitor worker quotas, hostel arrangements, and welfare conditions.

Assist foreign workers when required and ensure compliance with all regulations and company policies.

Employee Relations & Disciplinary

Handle employee grievances, counselling, and disciplinary actions in a fair and consistent manner.

Prepare reminder or warning letters and ensure proper documentation.

Educate staff on company policies and code of conduct.

Support initiatives to promote positive employee engagement and teamwork.

HR Administration

Maintain and update employee personal files and HR records.

Prepare HR letters, memos, and correspondence as required.

Assist in HR audits and ensure data confidentiality.

Coordinate with managers on HR-related matters and reporting.

Training & Development

Identify staff training needs and coordinate internal/external training programs.

Maintain training attendance and evaluation records.

Support performance improvement and career development initiatives.

Employee Engagement & Welfare

Plan and organize employee engagement and welfare activities (e.g. festive celebrations, company activities, appreciation events).

Create an engaging and supportive work environment for all employees.

Work closely with management to enhance employee satisfaction and retention.

Strategic HR planning

Guide and mentor the HR team to ensure smooth and efficient daily operations.

Support management in workforce planning, HR policy development, and continuous process improvement.

Provide strategic advice and practical solutions on HR-related issues to management.

Contribute to aligning HR strategies with overall business objectives to drive organizational growth.

Perform any other ad hoc tasks or assignments as required by management.

Requirements

Diploma / Bachelor’s Degree in Human Resource Management, Business Administration, or related field.

Minimum 3-5 years of HR experience, preferably in the F&B or retail industry.

Strong knowledge of Malaysian labour laws and statutory requirements.

Experience in payroll, recruitment, training and foreign worker management.

Good interpersonal, communication, and problem-solving skills.

Able to work independently with minimal supervision.

Experience in supervising a small HR team is an added advantage.

Able to work efficiently in a fast-paced environment and meet tight deadlines.

Applicants must possess own transport and willing to work in Taman Perindustrian Putra, Puchong (Nearby Taman Mas).

Why Join Us:

We offer a5-day workweek.

We give out performancebonusyearly.

Staff purchase with discounted rates, given to those who wish to purchase company products.

Company-wideannual dinnerswill be held every year as employee recognition award celebrations.

Providetraining programto enhance employee skills.

You will have plenty ofopportunity to growas a pioneer in our industry.

We practice a vibrant & energetic officeculture and provide engagingteam-buildingactivities

Unlock job insights

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Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Human Resources Executive?
• Which of the following Microsoft Office products are you experienced with?
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• How would you rate your Mandarin language skills?
• How much notice are you required to give your current employer?
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Restaurants & Cafes (Full Service) 101-1,000 employees

Our company holds a very reputable & strong brand in the F&B industry. Retaining that essential quality that defines NanYang cuisine, Oriental Kopi utilises traditional techniques to specially craft each and every one of its offerings, elevating its servings beyond comparison.

Our company holds a very reputable & strong brand in the F&B industry. Retaining that essential quality that defines NanYang cuisine, Oriental Kopi utilises traditional techniques to specially craft each and every one of its offerings, elevating its servings beyond comparison.

Perks and benefits Miscellaneous allowance Free Staff Meal, Incentive, Performance Bonus