Senior Facilities Equipment Purchaser

Jones Lang LaSalle Incorporated; Kulim, Bayan Lepas; Hybrid; MYR 89,000 - 156,000; Full time

Job summary

Jones Lang LaSalle Incorporated seeks a Senior Facilities Equipment Purchaser to join the Remote Operations Center, supporting facilities procurement. You will handle PRs/POs in SAP Ariba, ensure accurate coding, and maintain data integrity while reducing cycle times.

Responsibilities include problem resolution, escalation, and collaboration with Accounts Payable to expedite payments. This role demands attention to detail and strong communication in a fast-paced environment.

Qualifications

• Bachelor's or equivalent in business/SCM/finance or related field.
• Associate's or High School with relevant procurement experience.
• Proficiency in SAP Ariba and ERP systems; strong Excel skills.

Responsibilities

• Create and process Purchase Requests (PRs) in SAP Ariba from sourcing requisitions.
• Ensure correct commodity coding for tax status and spend categorization.
• Validate quotes, classify capital vs. expense; verify cost centers and budgets.
• Ensure data accuracy in 'requested on behalf of' fields and justification forms (≥$25K).
• Route POs through approvals according to thresholds; deliver to vendors in Ariba.
• Monitor PO status and resolve processing issues; coordinate with AP for payments.
• Maintain audit trails and data integrity; support transition and documentation activities.
• Facilitate receipt confirmations and delivery status updates.

Skills

Time management

Written and verbal communication

Data entry accuracy

Analytical and problem-solving

Independent judgment

Education

Bachelor's degree in Business Administration / Supply Chain / Finance or related

Associate's degree with 2+ years procurement experience

High school diploma with 4+ years procurement processing experience

Tools

SAP Ariba

Graphite Connect

ERP systems

Microsoft Excel (pivot tables, VLOOKUP)

Job description

Senior Facilities Equipment Purchaser### Senior Facilities Equipment PurchaserAplikuj: On-site: Kulim, Malaysia: Bayan Lepas, Malaysia: Full time: Opublikowano dzisiaj: REQ542957**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Senior Facilities Equipment Purchaser **JOB DESCRIPTION:**Remote Operations Center — Facilities Procurement Operations **Position Summary**We are seeking a detail-oriented Senior Facilities Equipment Purchaser to join our Remote Operations Center team supporting facilities procurement operations. This role is responsible for the administrative processing and system management of purchase requests and purchase orders, ensuring accurate data entry, compliance with approval workflows, and proactive issue resolution. The successful candidate will play a critical role in achieving our goal of reducing PO approval cycle time by 20-30% while maintaining high standards of data quality and process compliance. **Key Responsibilities****Purchase Request & Order Processing (70%)**• Create and process Purchase Requests (PRs) in SAP Ariba based on requisitions from sourcing teams• Ensure accurate commodity coding for proper tax status determination and spend categorization• Validate and input itemized quotes, including proper capital vs. expense classification• Verify cost center codes, budget information, and \"requested on behalf of\" data accuracy• Review and validate completeness of decision quality responses in justification forms for requests ≥$25K• Support data integrity across integrated systems by following prescribed data entry standards• Route approved purchase orders through proper approval channels based on dollar thresholds• Distribute final approved POs to vendors through Ariba and confirm acceptance**Issue Resolution & Follow-Up (20%)**• Monitor PO status and proactively identify potential processing issues• Resolve invoicing discrepancies with suppliers using documented troubleshooting procedures• Follow established escalation pathways for complex payment and processing issues• Coordinate with Accounts Payable teams to expedite payment processing when appropriate• Track and manage PO accruals for financial reporting accuracy• Generate exception reports and maintain comprehensive issue resolution documentation**Administrative Support & Compliance (10%)**• Maintain PO status tracking, audit trails, and historical documentation• Support transition management activities and process documentation• Coordinate with PO Program Owner on approval documentation for high-value requests• Facilitate system updates for receipt confirmations and delivery status **Required Qualifications****Education & Experience**• Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or related field; OR• Associate's degree with 2+ years of procurement/purchasing experience; OR• High school diploma with 4+ years of relevant procurement processing experience**Technical Skills**• SAP Ariba experience required - minimum 1 year of hands-on experience with Ariba Buying, Purchase Requisitions, and Purchase Order processing• Proficiency in ERP systems and procurement platforms• Intermediate to advanced Microsoft Excel skills (pivot tables, VLOOKUP, data analysis)• Experience with Graphite Connect or similar vendor integration platforms preferred**Soft Skills**• Strong time management, professional written and verbal communication• Commitment to high ethical standards and confidentiality• Ability to exercise independent judgment• Strong data entry accuracy and attention to detail**Language Proficiency**• English Fluency: Minimum C1 Advanced level or equivalent required. Must possess exemplary written and verbal business communication skills for global operations and stakeholder management.• Accepted Certifications: Minimum MUET (Malaysian University English Test) Band 5.0, IELTS 7.0–8.0, or equivalent standardized language evaluation assessment.**Core Competencies**• Strong ownership• Strong analytical and problem-solving skills with ability to troubleshoot system and process issues• Excellent written and verbal communication skills for vendor and internal stakeholder interaction• Understanding of procurement processes, approval workflows, and financial controls• Knowledge of accounting principles related to purchase orders, accruals, and invoice processing**Preferred Qualifications**• Professional certification in procurement (CPSM, CSCP, or similar)• Experience with facilities management or maintenance procurement• Knowledge of contract enablement and IAC processes• Experience in a manufacturing or technology environment• Familiarity with spend analytics and procurement reporting tools**Performance Expectations**• Process POs with 99%+ data accuracy• Resolve 90% of Level 1 issues within established timeframes• Maintain vendor satisfaction through timely and accurate processing• Support seamless process transitions and knowledge transfer activities **Working Hours*** Monday to Friday, 2200 to 0700 (10pm to 7am) Malaysia time zone (Saturday/Sunday off day)**Location:**On-site –Bayan Lepas, Malaysia, Kulim, MalaysiaAt JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.***JLL Privacy Notice***JLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. 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