Procurement Executive

Jones Lang LaSalle Incorporated; Bayan Lepas; Hybrid; MYR 60,000 - 90,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking an experienced Procurement Executive in Bayan Lepas, Malaysia to support IFM and project teams. The role focuses on sourcing goods and third-party contractors, with emphasis on data-driven supplier management and contract administration.

You will work with internal stakeholders to optimize procurement processes, ensure compliance, and drive cost-saving initiatives while leveraging SAP, Ariba, JDE, Jaggaer and Aravo.

Qualifications

• Experience in procurement and sourcing within manufacturing/semiconductor or related industries.
• Proficient in MS Excel and data analysis for spend & supplier metrics.
• Ability to collaborate with FM, engineering and client teams to drive procurement outcomes.
• Familiarity with major procurement software platforms (SAP, Ariba, JDE, Jaggaer, Aravo).

Responsibilities

• Procurement Operations: Manage RFQs and Information processes with FM teams; evaluate quotes and BOQs; prepare fair value quotes for sign-off.
• Vendor Management: Onboard third-party vendors; monitor KPIs and SLAs; maintain supplier relations and resolve invoice discrepancies.
• Contract & Financial Control: Lead negotiations, set payment terms, draft/extend contracts; ensure compliance with governance and audit requirements; maintain spend trackers.

Skills

Negotiation

Vendor management

Data analysis

MS Excel

Cross-cultural communication

Tools

SAP

Ariba

JDE

Jaggaer

Aravo

Job description

Procurement Executive### Procurement ExecutiveApply: On-site: Bayan Lepas, Malaysia: Full time: Posted Today: REQ541868**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**Job Summary** **We are seeking an experienced and passionate Procurement Executive to support** the Integrated Facilities Management (IFM) and project management teams. This role focuses heavily on sourcing goods, corporate services, construction materials, and third-party engineering or maintenance contractors to support JLL functional team & client.**Key Responsibilities** **1. Procurement Operations & Sourcing*** **Manage RFQ :** Working closely with FM functional team to launch and execute Request for Quotation/Information processes.* **Evaluate Quotes:** Validate Bills of Quantities (BOQs) under defined scope of work (SOW), conduct site due diligence alongside engineer/facility officer, perform market research, and evaluate complex multi-vendor bids for commercial competitiveness.* **Fair Value Approvals:** Prepare Fair Value Quote documents summarizing proposals and upload them into internal ecosystems for stakeholder and client sign-off.**2. Vendor Management & Governance*** **Supplier Onboarding:** Vet, prequalify, and onboard third-party vendors and trade contractors following JLL compliance standards.* **Performance Control:** Monitor key performance indicators (KPIs) and service level agreements (SLAs) for existing suppliers to guarantee timely delivery and high-quality field performance.* **Supplier Relations:** Maintain active channels with local and regional supplier networks, step in to resolve invoice discrepancies, and manage general supplier disputes.**3. Contract & Financial Control*** **Commercial Negotiation:** Lead direct pricing negotiations, establish favorable payment intervals, and implement corporate cost-saving targets set per financial year.* **Contract Administration:** Draft, review, execute, and extend vendor service contracts or Master Services Agreements (MSAs).* **Compliance Checks:** Ensure all purchasing and sourcing transactions comply with global JLL governance, audit schedules, and ethical vendor management criteria.* **Data Metrics:** Maintain up-to-date vendor directories, update key procurement trackers, and build spend analysis dashboards for senior leadership.**Requirement** * **Working Experience:** Candidates with experience in the semiconductor industry are highly preferred. However, applicants with proven procurement and sourcing experience in other manufacturing industries will also be considered.* **Procurement Tech Stack:** Hands-on proficiency using major enterprise procurement and supply-chain software used by JLL, such as **SAP**, **Ariba**, **JD Edwards (JDE)**, **Jaggaer**, or **Aravo** would be an added advantage.* **Cross-Functional Collaboration:** Ability to sync with internal Workplace Directors, engineering leads, facility operations specialists, and external clients to increase operational effectiveness and efficiency.* **Core Competencies:** Superior commercial negotiation tactics, data analysis mastery (specifically within MS Excel), sharp attention to detail, and top-tier cross-cultural communication.**Location:**On-site –Bayan Lepas, MalaysiaAt JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.