Senior Facilities Buyer

Jones Lang LaSalle Incorporated; Kulim; Remote; MYR 70,000 - 120,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Malaysia is seeking a detail-oriented Senior Facilities Buyer to join our Remote Operations Center team. You will manage purchase requests and orders, ensure accurate data entry, and maintain compliance with approval workflows to reduce PO cycle time.

You will work with sourcing teams and Accounts Payable, validating quotes, classifying costs, and resolving invoicing discrepancies to support timely payments and financial reporting.

Qualifications

• Education in business, supply chain, or finance with relevant procurement experience.
• Hands-on experience with SAP Ariba and PO processing.
• Strong data entry accuracy and knowledge of approval workflows.

Responsibilities

• Process PRs and POs in SAP Ariba based on requisitions.
• Validate cost centers, budgets and justifications for high-value requests.
• Resolve invoicing discrepancies and support payment processing with AP.

Skills

English fluency

Time management

Data entry accuracy

Independent judgment

Education

Bachelor's degree in Business Administration/Supply Chain/Finance

Associate's degree + 2+ years procurement experience

High school diploma + 4+ years procurement experience

Tools

SAP Ariba

ERP systems

Excel

Graphite Connect

Job description

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Senior Facilities Buyer

JOB DESCRIPTION:

Position Summary

We are seeking a detail-oriented Senior Facilities Buyer to join our Remote Operations Center team supporting facilities procurement operations. This role is responsible for the administrative processing and system management of purchase requests and purchase orders, ensuring accurate data entry, compliance with approval workflows, and proactive issue resolution. The successful candidate will play a critical role in achieving our goal of reducing PO approval cycle time by 20-30% while maintaining high standards of data quality and process compliance.

Key Responsibilities

• Purchase Request & Order Processing (70%)
  • Create and process Purchase Requests (PRs) in SAP Ariba based on requisitions from sourcing teams
  • Ensure accurate commodity coding for proper tax status determination and spend categorization
  • Validate and input itemized quotes, including proper capital vs. expense classification
  • Verify cost center codes, budget information, and "requested on behalf of" data accuracy
  • Review and validate completeness of decision quality responses in justification forms for requests ≥$25K
  • Support data integrity across integrated systems by following prescribed data entry standards
  • Route approved purchase orders through proper approval channels based on dollar thresholds
  • Distribute final approved POs to vendors through Ariba and confirm acceptance
• Issue Resolution & Follow-Up (20%)
  • Monitor PO status and proactively identify potential processing issues
  • Resolve invoicing discrepancies with suppliers using documented troubleshooting procedures
  • Follow established escalation pathways for complex payment and processing issues
  • Coordinate with Accounts Payable teams to expedite payment processing when appropriate
  • Track and manage PO accruals for financial reporting accuracy
  • Generate exception reports and maintain comprehensive issue resolution documentation
• Administrative Support & Compliance (10%)
  • Maintain PO status tracking, audit trails, and historical documentation
  • Support transition management activities and process documentation
  • Coordinate with PO Program Owner on approval documentation for high-value requests
  • Facilitate system updates for receipt confirmations and delivery status

Required Qualifications

• Education & Experience
  • Bachelor's degree in Business Administration, Supply Chain Management, Finance, or related field; OR
  • Associate's degree with 2+ years of procurement/purchasing experience; OR
  • High school diploma with 4+ years of relevant procurement processing experience
• Technical Skills
  • SAP Ariba experience required - minimum 1 year of hands-on experience with Ariba Buying, Purchase Requisitions, and Purchase Order processing
  • Proficiency in ERP systems and procurement platforms
  • Intermediate to advanced Microsoft Excel skills (pivot tables, VLOOKUP, data analysis)
  • Experience with Graphite Connect or similar vendor integration platforms preferred
• Soft Skills
  • Strong time management, professional written and verbal communication
  • Commitment to high ethical standards and confidentiality
  • Ability to exercise independent judgment
  • Strong data entry accuracy and attention to detail
• Language Proficiency
  • English Fluency: Minimum C1 Advanced level or equivalent required. Must possess exemplary written and verbal business communication skills for global operations and stakeholder management.
  • Accepted Certifications: Minimum MUET (Malaysian University English Test) Band 5.0, IELTS 7.0-8.0, or equivalent standardized language evaluation assessment.
• Core Competencies
  • Strong ownership
  • Strong analytical and problem-solving skills with ability to troubleshoot system and process issues
  • Excellent written and verbal communication skills for vendor and internal stakeholder interaction
  • Understanding of procurement processes, approval workflows, and financial controls
  • Knowledge of accounting principles related to purchase orders, accruals, and invoice processing

Preferred Qualifications

• Professional certification in procurement (CPSM, CSCP, or similar)
• Experience with facilities management or maintenance procurement
• Knowledge of contract enablement and IAC processes
• Experience in a manufacturing or technology environment
• Familiarity with spend analytics and procurement reporting tools