Facilities Coordinator

Jones Lang LaSalle Incorporated; Bayan Lepas; On-site; MYR 47,000 - 76,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Facilities Coordinator for on-site duties in Bayan Lepas, Malaysia. The role focuses on coordinating daily facilities operations, supervising service providers, and ensuring a clean, safe, and well-maintained workplace across building systems.

You will monitor electrical, HVAC, plumbing, lighting, and fire protection systems, perform inspections, and coordinate preventive and corrective maintenance with external contractors.

Qualifications

• Experience coordinating facilities operations and services.
• Ability to supervise multiple service providers.
• Knowledge of Building systems (Electrical, HVAC, Plumbing).
• Familiarity with maintenance contracts and SLAs.

Responsibilities

• Coordinate daily facilities operations to ensure business continuity.
• Supervise service providers (cleaning, security, maintenance, reception).
• Maintain clean, safe, and well-maintained workplace.
• Monitor building systems (Electrical, HVAC, UPS, Genset, Plumbing, Lighting, Fire systems).
• Plan inspections and coordinate preventive/corrective maintenance with contractors.
• Manage maintenance contracts and SLAs.

Skills

Facility operations

Vendor management

Contract management

Safety compliance

Maintenance coordination

Education

Diploma in Facilities Management

Tools

MS Excel

ERP system

Facilities mgmt software

Job description

## Facilities CoordinatorApply: On-site: Bayan Lepas, Malaysia: Full time: Posted Today: REQ538427**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**Overall Responsibilities:*** Coordinate daily facilities operations to ensure smooth business continuity.* Supervise and coordinate service providers, including cleaning, maintenance, security, landscaping, pest control, and reception services.* Ensure the workplace remains clean, safe, and well-maintained at all times.* Monitor and maintain building systems including Electrical Systems, HVAC Systems, UPS, Standby Generator (Genset), Plumbing, Lighting, and Fire Protection Systems.* Conduct routine inspections, identify maintenance issues, and coordinate preventive and corrective maintenance with contractors.* Manage maintenance contracts and Service Level Agreements (SLAs).## Handyman Responsibilities* Perform minor building repairs and maintenance independently, including replacing light fittings, painting touch-ups, door/lock adjustments, furniture assembly, and basic plumbing/minor electrical repairs (where safe and authorized).* Handle ceiling tile replacement and the installation of office fixtures or accessories.* Escalate major or specialized repairs to the appropriate external vendors or contractors.## Procurement & Finance* Obtain comparative professional quotations from vendors and service providers.* Raise Purchase Orders (POs) and accurately verify and process incoming invoices.* Monitor maintenance-related expenses against established operating budgets.## Compliance & Safety* Ensure strict compliance with local statutory regulations, building codes, and company policies.* Coordinate necessary regulatory inspections, permits, and operational licenses.* Support comprehensive workplace safety initiatives and emergency preparedness routines.## Facilities Administration & Support* Manage maintenance work orders and maintain up-to-date facility documentation and records.* Keep physical asset inventories updated and monitor space allocation and utilization.* Manage pantry supplies, coffee machines, vending systems, and general office consumables.* Support company events, internal employee engagement activities, and business continuity initiatives.* Respond promptly to facility emergencies, coordinate urgent repairs, and update stakeholders.**Location:**On-site –Bayan Lepas, Malaysia