Facilities Coordinator

Jones Lang LaSalle Incorporated; Malaysia; Hybrid; MYR 39,000 - 78,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Facilities Coordinator to oversee on-site operations at Bayan Lepas, Malaysia. The role coordinates daily facilities activities, supervises service providers, and ensures the workplace remains safe and well-maintained.

You will manage maintenance contracts, monitor building systems, and support business continuity and events. The candidate will handle procurement activities and coordinate inspections, with emphasis on compliance and timely repairs

Qualifications

• Experience coordinating facilities operations and service providers.
• Knowledge of building systems and safety regulations.
• Ability to manage maintenance contracts and budgets.

Responsibilities

• Coordinate daily facilities operations to ensure business continuity.
• Supervise cleaning, security, maintenance and related service providers.
• Monitor building systems: electrical, HVAC, plumbing, lighting, fire protection.
• Manage maintenance work orders, SLAs, and vendor invoices.
• Support site events and emergency response activities.

Skills

Facilities coordination

Vendor management

Maintenance supervision

Safety compliance

Contract management

Job description

Facilities Coordinator### Facilities CoordinatorApply: On-site: Bayan Lepas, Malaysia: Full time: Posted 8 Days Ago: REQ538427**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**Overall Responsibilities:*** Coordinate daily facilities operations to ensure smooth business continuity.* Supervise and coordinate service providers, including cleaning, maintenance, security, landscaping, pest control, and reception services.* Ensure the workplace remains clean, safe, and well-maintained at all times.* Monitor and maintain building systems including Electrical Systems, HVAC Systems, UPS, Standby Generator (Genset), Plumbing, Lighting, and Fire Protection Systems.* Conduct routine inspections, identify maintenance issues, and coordinate preventive and corrective maintenance with contractors.* Manage maintenance contracts and Service Level Agreements (SLAs).## Handyman Responsibilities* Perform minor building repairs and maintenance independently, including replacing light fittings, painting touch-ups, door/lock adjustments, furniture assembly, and basic plumbing/minor electrical repairs (where safe and authorized).* Handle ceiling tile replacement and the installation of office fixtures or accessories.* Escalate major or specialized repairs to the appropriate external vendors or contractors.## Procurement & Finance* Obtain comparative professional quotations from vendors and service providers.* Raise Purchase Orders (POs) and accurately verify and process incoming invoices.* Monitor maintenance-related expenses against established operating budgets.## Compliance & Safety* Ensure strict compliance with local statutory regulations, building codes, and company policies.* Coordinate necessary regulatory inspections, permits, and operational licenses.* Support comprehensive workplace safety initiatives and emergency preparedness routines.## Facilities Administration & Support* Manage maintenance work orders and maintain up-to-date facility documentation and records.* Keep physical asset inventories updated and monitor space allocation and utilization.* Manage pantry supplies, coffee machines, vending systems, and general office consumables.* Support company events, internal employee engagement activities, and business continuity initiatives.* Respond promptly to facility emergencies, coordinate urgent repairs, and update stakeholders.**Location:**On-site –Bayan Lepas, Malaysia