Senior Executive, Facilities Cost Control

MR DIY Malaysia; Seri Kembangan; On-site; MYR 60,000 - 90,000; Full time

Job summary

MR D.I.Y. is seeking an Invoice Administrator to ensure accurate, timely processing of invoices and supporting documents across the store and warehouse network.

You will verify transactions, liaise with departments to resolve discrepancies, and maintain audit-ready records in line with policy and SLA commitments. The role requires 3–5 years in invoice administration or related finance operations, with strong Excel and reporting skills.

Qualifications

• Bachelor’s Degree or Diploma in Finance, Accounting, Business Administration, or related field.
• 3–5 years of experience in invoice administration, finance operations, or related functions.
• Strong analytical and reporting skills.
• Proficient in Microsoft Excel, dashboard/reporting tools, and data management.
• Detail-oriented with strong communication, coordination, and team management skills.

Responsibilities

• Carry out checking and verification of invoices in accordance with SLA, company policies, and compliance requirements.
• Ensure accuracy, completeness, and timely processing of invoices and supporting documents.
• Identify discrepancies and coordinate with relevant departments for resolution.
• Lead and coordinate team members to ensure data accuracy and achievement of targeted timelines.
• Monitor and track spending for Preventive Maintenance (PPM) and ad-hoc jobs.
• Prepare spending analysis, budget utilization reports, and cost tracking records.
• Develop quarterly and yearly spending forecasts to support financial planning and operational budgeting.
• Maintain and update reporting dashboards to ensure data accuracy and visibility.
• Analyze reporting requirements and continuously improve dashboard functionality and presentation.
• Generate management reports and provide insights to support decision-making.

Skills

Analytical skills

Excel expertise

Reporting proficiency

Communication skills

Team management

Education

Bachelor's / Diploma in Finance or related

Tools

Lark system

Dashboard tools

Data management tools

Job description

• Carry out checking and verification of invoices in accordance with Service Level Agreement (SLA), company policies, and compliance requirements.
• Ensure accuracy, completeness, and timely processing of invoices and supporting documents.
• Identify discrepancies and coordinate with relevant departments for resolution.
• Lead and coordinate team members to ensure data accuracy and achievement of targeted timelines.
• Support operation and analyst activities by monitoring and highlighting top category risk for store and warehouse operations.
• Ensure all invoice records and supporting documents are properly maintained in compliance with audit and internal control requirements.
• Monitor and track spending for Preventive Maintenance (PPM) and ad-hoc jobs.
• Prepare spending analysis, budget utilization reports, and cost tracking records.
• Develop quarterly and yearly spending forecasts to support financial planning and operational budgeting.
• Maintain and update reporting dashboards to ensure data accuracy and visibility.
• Analyze reporting requirements and continuously improve dashboard functionality and presentation.
• Generate management reports and provide insights to support decision-making.
• Ensure all invoice processing activities are completed within the agreed turnaround time and service standards.

Key Responsibilities

• Carry out checking and verification of invoices in accordance with Service Level Agreement (SLA), company policies, and compliance requirements.
• Ensure accuracy, completeness, and timely processing of invoices and supporting documents.
• Identify discrepancies and coordinate with relevant departments for resolution.
• Lead and coordinate team members to ensure data accuracy and achievement of targeted timelines.
• Support operation and analyst activities by monitoring and highlighting top category risk for store and warehouse operations.
• Ensure all invoice records and supporting documents are properly maintained in compliance with audit and internal control requirements.
• Monitor and track spending for Preventive Maintenance (PPM) and ad-hoc jobs.
• Prepare spending analysis, budget utilization reports, and cost tracking records.
• Develop quarterly and yearly spending forecasts to support financial planning and operational budgeting.
• Maintain and update reporting dashboards to ensure data accuracy and visibility.
• Analyze reporting requirements and continuously improve dashboard functionality and presentation.
• Generate management reports and provide insights to support decision-making.
• Ensure all invoice processing activities are completed within the agreed turnaround time and service standards.

Requirements

• Bachelor’s Degree or Diploma in Finance, Accounting, Business Administration, or related field.
• Minimum 3–5 years of experience in invoice administration, finance operations, or related functions.
• Strong analytical and reporting skills.
• Proficient in Microsoft Excel, dashboard/reporting tools, and data management.
• Knowledge in the Lark system will be an added advantage. Good understanding of SLA compliance and financial processes.
• Detail-oriented with strong communication, coordination, and team management skills.

MR D.I.Y. is a home-grown enterprise with over 1,300 stores across Malaysia and Brunei. The home improvement retailer has dedicated to make a positive difference in the lives of its valued customers by offering convenience at all its stores nationwide and online at mrdiy.com.my.

All MR. D.I.Y. stores are managed directly and the retailer often works in collaboration with owners of shopfront properties or owners of malls. MR. D.I.Y. stores offer a wide selection of SKUs across five major categories, namely hardware; household and furnishing; electrical; stationery and sports equipment products; and others (comprising toys, car accessories, jewellery, cosmetics, food and beverage items, as well as health and personal care).

The Company strives to put its customers first by operating an innovative business that is flexible when it comes to providing a wide variety of products, good quality and value-for-money, holding true to the Company’s motto of “Always Low Prices”.