Administrative Executive

MR DIY Malaysia; Seri Kembangan; On-site; MYR 50,000 - 73,000; Full time

Job summary

MR D.I.Y. Malaysia is seeking a data and reporting associate to support warehouse operations through structured reporting, data consolidation, and cross-functional coordination.

The role focuses on improving visibility of key operational metrics and facilitating dashboard development and maintenance. You will consolidate data from warehouse, transport, and automation teams, enforce consistency of reports, and proactively identify data discrepancies or trends while coordinating with multiple

Qualifications

• Proficient in Microsoft Excel (pivot tables, VLOOKUP, basic formulas).
• Comfortable with numbers, data sets, and performance metrics.
• Able to follow up firmly and professionally with multiple stakeholders.
• Strong organisational skills with keen attention to detail.
• Good written and spoken English & Mandarin communication.
• 3–5 years of working experience in any field.

Responsibilities

• Reporting & Data Support: Consolidate data from warehouse, transport, automation to improve visibility of metrics.
• Manage report templates and enforce consistency across submissions.
• Support development and upkeep of dashboards (Excel / BI tools).
• Identify and flag discrepancies, missing data, or abnormal trends.

Skills

Excel

Data analysis

Stakeholder coordination

English & Mandarin

Tools

Google Sheets

Power BI

Lark

WMS

Job description

This role will support warehouse operations through structured reporting, data consolidation, and cross-functional coordination. This role focuses on improving visibility of key operational metrics, and supporting process improvements, including the development of consolidated dashboards.

• Reporting & Data Support
• Consolidate data from multiple teams (warehouse, transport, automation)
• Manage report templates and enforce consistency across submissions
• Support development and upkeep of dashboards (Excel / BI tools)
• Identify and flag discrepancies, missing data, or abnormal trends
• Meeting & Coordination
• Prepare meeting materials, agendas, and pre-reads
• Take accurate Minutes of Meeting (MOM) and distribute on time
• Track all action items and follow up proactively with respective PICs
• Coordinate across warehouse, transport, and cross-functional departments
• Process Improvement Support
• Support initiatives to streamline reporting and reduce manual effort
• Assist in system and data improvement projects (e.g. dashboard consolidation)
• Proactively suggest improvements to existing workflows

Requirements

• Proficient in Microsoft Excel (pivot tables, VLOOKUP, basic formulas)
• Comfortable working with numbers, data sets, and performance metrics
• Able to follow up firmly and professionally with multiple stakeholders
• Strong organisational skills with keen attention to detail
• Good written and spoken English & Mandarin communication
• 3 - 5 years of working experience in any field

Must-Have Skills & Experience

• Background in warehouse, logistics, or supply chain operations
• Experience in reporting, data consolidation, or operations coordination
• Exposure to tools such as Google Sheets, Power BI, or Lark
• Familiarity with WMS (Warehouse Management Systems)

MR D.I.Y. is a home-grown enterprise with over 1,300 stores across Malaysia and Brunei. The home improvement retailer has dedicated to make a positive difference in the lives of its valued customers by offering convenience at all its stores nationwide and online at mrdiy.com.my All MR. D.I.Y. stores are managed directly and the retailer often works in collaboration with owners of shopfront properties or owners of malls. MR. D.I.Y. stores offer a wide selection of SKUs across five major categories, namely hardware; household and furnishing; electrical; stationery and sports equipment products; and others (comprising toys, car accessories, jewellery, cosmetics, food and beverage items, as well as health and personal care). The Company strives to put its customers first by operating an innovative business that is flexible when it comes to providing a wide variety of products, good quality and value-for-money, holding true to the Company’s motto of “Always Low Prices”.