Site Clerk

Surbana Jurong; Kuala Lumpur; On-site; MYR 30,000 - 42,000; Full time

Job summary

Surbana Jurong is seeking a Site Clerk for our Kuala Lumpur site office. You will provide general administrative support, handle data entry, and assist QA/QC with document control and reporting.

The role includes coordinating IT needs for the site office and ensuring cleanliness and smooth day-to-day operations. Ideal candidates have strong MS Office skills, familiarity with CDE platforms such as Aconex, and the ability to manage site documentation and communication with engineers and

Qualifications

• Proficient in Microsoft Office suite including Word/Excel.
• Familiarity with document control platforms (Aconex) is a plus.

Responsibilities

• Perform general site office administrative duties and data entry.
• Coordinate IT support for site office computers and accessories.
• Ensure office cleanliness and liaise with cleaners.
• Maintain QA/QC registers (NCRs, SONs, RFIs, inspection/testing records).
• Gatekeeper for project/QA/QC correspondence and distribution of documents.

Skills

MS Office

Documentation

Tools

Aconex

Job description

Site Clerk Site Office & Administrative Support Perform general office administrative duties, data entry and ad-hoc tasks as assigned by the Chief Resident Engineer, Resident Engineers, QA/QC Lead or the Project Secretary To perform other ad hoc clerical duties as and when required. Coordinate IT support requests for the Engineer’s site office, including setup for computers and accessories. Ensure office cleanliness and monitor office cleanliness and the cleaners. Coordinate with contractors regarding the Engineer’s site office maintenance. QA/QC & Technical Document Support Maintain, log, and update QA/QC-specific registers, including Non-Conformance Reports (NCRs), Site Observation Notices (SONs), Requests for Inspection (RFIs), and inspection/testing records. Act as the gatekeeper for all project and QA/QC correspondence, ensuring incoming/outgoing documents comply with SMEC’s document control standards and are distributed promptly to relevant personnel. Assist QA/QC Engineers with formatting, compiling, printing, and archiving weekly/monthly QA/QC progress reports, inspection logs, and compliance records (hardcopy and softcopy). Assist with uploading, tracking, and filing technical documents and submittals within the Common Data Environment (CDE) / pool server.

Site Clerk – Requirements

Good working knowledge of Microsoft Office. Familiarity with Common Data Environment (CDE) platforms or software, such as Aconex, will be an added advantage. undefined At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world! SMEC is a global engineering, management and development consultancy delivering innovative solutions for our clients and partners. Leveraging our 70-year history of delivering nation-building infrastructure, we provide technical expertise and advanced engineering services to resolve complex challenges across major infrastructure and energy projects. SMEC has a long and proud history which dates back to Australia’s iconic Snowy Mountains Hydroelectric Scheme in 1949, one of the largest and most complex hydroelectric schemes in the world. Headquartered in Australia, we have offices across more than 35 countries in Oceania, Southeast Asia, South Asia, Africa and the Americas. Together with our clients and partners, we deliver projects that directly contribute to improving health, quality of life and development outcomes for communities and neighborhoods around the world. Driven by innovation, ingenuity and skill, our people have shaped these outcomes in some of the world’s most remote and challenging environments. Since 2016, SMEC has been a member of the Surbana Jurong Group, an Asia-based global powerhouse of over 16,000 employees. Through our network of global specialists and by collaborating with local partners, we connect clients with the best teams and capabilities to deliver sustainable solutions.