Senior Associate - HR Services (Payroll)

DHL Germany; Petaling Jaya; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading logistics company in Petaling Jaya is seeking a Payroll Support Specialist to ensure the timely and accurate processing of payroll and related matters. The role requires 2-4 years of experience in payroll processing, preferably in an HR Shared Service Centre, along with knowledge of HRIS systems like SAP. This position involves generating reports, assisting with expatriate tax returns, and maintaining employee data.

Qualifications

• 2-4 years of relevant working experience in Payroll processing.
• Experience in HR Shared Service Centre is preferred.
• Competent in using Microsoft Word and Excel.

Responsibilities

• Provide effective support to the HR Business Partner for payroll.
• Compile payroll-related information for processing.
• Generate payroll reports timely and accurately.

Skills

Payroll processing

HRIS systems knowledge (SAP)

Report generation

Consultative advice

Excel skills

Education

Diploma/Post Graduate HR qualification

Job description

Overview

Provides day-to-day payroll support to the business units and/or HR Business Partner to ensure that the local/offshore payrolls are promptly and accurately. Ensures consistent application of policies and procedures.

Job Responsibilities

• Provide effective and efficient support to the HR Business Partner to ensure the smooth running of the payroll of the various countries and business units.
• Provide support to the Team Leader and Team Manager in ensuring that deadlines are compiled.
• Ensures day-to-day payroll related matters are carried out systematically and meticulously.
• Provide day-to-day payroll support and advise to employees pertaining to payroll and tax related matters.
• Compile payroll related information for payroll processing.
• Generate relevant payroll reports according to the timeline.
• Liaise with Tax advisor and upon advice, assist in submission of Expatriate tax return either year or on adhoc basis upon resignation or relocation to another country.
• Provide payroll related information for audit purpose to auditors.
• Manage onshore payroll and offshore payroll on a monthly basis in a timely and accurate manner. As a regional offshore payroll administrator, it requires understanding of the regulatory requirements of the various countries and their pension plans.
• Check all computation before payment. Work with AP IPP Administrator to reconcile the International Pension Plan report.
• Provide advice on MAA for all offshore payroll. Liaison with DMS London, DHL GCC and other AP countries.
• Ensure that all staff’s personal payroll records including banking information are centred in the offshore payroll system. To liaise with HR Business Partner for AP based expatriate for such information.
• Maintain employee data and ensure that data accuracy.
• Generate timely and accurate reports in accordance to the SRT and other ad-hoc reports.
• Issue employment certification letters upon requests
• Monitor employment pass expiry, probation etc and advise Business HR.

Qualifications & Requirements

• 2-4 years of relevant working experience processing Payroll preferably in an HR Shared Service Centre
• A relevant Diploma/Post Graduate HR professional qualification
• Advanced knowledge and experience in multiple HRIS system including SAP
• Advanced experience in generating & customizing reports
• Competent in computing tools (Words & Excel)
• Have good knowledge of scope of HR service offering to BHR
• To engage with BHR and provide consultative advice in all aspect of EDA management and M.I. (Management Information) data reporting.