Senior Associate, Accounts Payable – Japanese Speaking

NR Consulting; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

NR Consulting in Kuala Lumpur is seeking an AP Specialist to cover maternity leave. You will review AP documents, manage invoices and POs, and process payments in Pegasus/ Pegasus Edge, AP Central.

Fluent English and Japanese are required to liaise with Japan finance teams and vendors. The role focuses on accuracy, timely processing, and continuous improvement of AP workflows, with emphasis on documentation, filing, and audit support.

Responsibilities

• Review AP documents, invoices, POs and evidence via AP mailboxes, SharePoint, AP Central.
• Compile and file invoice/PO PDFs, ensuring completeness before AP input.
• Process AP transactions in Pegasus/Edge and AP Central; validate invoices.
• Support domestic and overseas payments and staff expense claims under Japan cut-offs.
• Communicate in Japanese and English with Japan finance teams and vendors.
• Monitor AP Central and Pegasus Edge statuses; escalate issues promptly.
• Assist handover and knowledge transfer for maternity cover period.
• Support UAT and process improvements for AP Central, Pegasus Edge, RPA.
• Maintain accurate filing and audit-support documentation for AP.
• Perform general accounting and admin duties as required.

Job description

The Key Accountabilities for this role are, not limited to:

• Review accounts payable documents, invoices, purchase orders and supporting evidence received through AP mailboxes, SharePoint, AP Central or other approved channels.
• Compile, check and maintain invoice and PO documentation in PDF format, mainly in Japanese, ensuring completeness before AP input or approval processing.
• Process AP transactions in Pegasus / Pegasus Edge and AP Central, including invoice validation, AP input, invoice change, payment date checks, tax code checks and required follow-up actions.
• Support domestic payments, overseas payments, irregular payment handling, staff expense claims and related AP documentation in line with Japan monthly Page 2 of 4 cut-off schedules.
• Communicate in Japanese and English with Japan agency finance teams, vendors, approvers, Re:Sources teams and system support teams to resolve missing documents, incomplete information, PO/EDP issues and workflow exceptions.
• Monitor AP Central and Pegasus Edge processing status, identify errors or workflow issues, and escalation unresolved matters to the manager or relevant support team on a timely basis.
• Support handover, knowledge transfer and documentation to ensure smooth transition before, during and after the maternity leave cover period.
• Assist with UAT, system enhancement review, workflow documentation and process improvement activities related to AP Central, Pegasus Edge, RPA and other AP automation initiatives as required during the cover period.
• Maintain accurate filing, evidence tracking and audit-support documentation for AP transactions.
• Perform other general accounting, administrative and process support duties as required.