Accounts Payable

Publicis Re:Sources; Kuala Lumpur; On-site; MYR 89,000 - 134,000; Full time

Job summary

Publicis Re:Sources in Kuala Lumpur, Malaysia, is seeking a contract Accounts Payable specialist to provide continuity for Japan Accounts Payable activities during a six-month cover period. You will handle day-to-day AP processing and coordinate with Japan agency finance teams in Japanese and English to ensure monthly deadlines are met.

The role requires 4–7 years of AP experience, fluent Japanese, and familiarity with Pegasus Edge and AP Central; based in a multinational environment with a

Qualifications

• Possess at least 4-7 years of experience in Accounts Payable, accounting operations, shared services, finance operations or a similar role, preferably with the ability to quickly take over existing processes during a temporary cover period.
• Fluent spoken and written Japanese is mandatory; business-level English communication is required.
• Experience in Japan AP operations, invoice processing, PO matching, payment support, shared service operations or business process outsourcing will be an advantage.
• Degree or diploma in Finance, Accounting, Commerce, Business Administration or equivalent practical experience.

Responsibilities

• Review AP documents, invoices, purchase orders and supporting evidence received through AP mailboxes, SharePoint, AP Central or other approved channels.
• Compile, check and maintain invoice and PO documentation in PDF format, mainly in Japanese, ensuring completeness before AP input or approval processing.
• Process AP transactions in Pegasus / Pegasus Edge and AP Central, including invoice validation, AP input, invoice change, payment date checks, tax code checks and required follow-up actions.
• Support domestic payments, overseas payments, irregular payment handling, staff expense claims and related AP documentation in line with Japan monthly cut-off schedules.
• Communicate in Japanese and English with Japan agency finance teams, vendors, approvers, Re:Sources teams and system support teams to resolve missing documents, incomplete information, PO/EDP issues and workflow exceptions.
• Monitor AP Central and Pegasus Edge processing status, identify errors or workflow issues, and elevate unresolved matters to the manager or relevant support team on a timely basis.
• Support handover, knowledge transfer and documentation to ensure smooth transition before, during and after the maternity leave cover period.
• Assist with UAT, system enhancement review, workflow documentation and process improvement activities related to AP Central, Pegasus Edge, RPA and other AP automation initiatives as required during the cover period.
• Maintain accurate filing, evidence tracking and audit-support documentation for AP transactions.
• Perform other general accounting, administrative and process support duties as required.
• Ensure a sound understanding of, demonstrate commitment to & comply with all statutory and Publicis Groupe Policies (Janus) relevant to your role & all activities undertaken in that role.
• Actively develop and maintain strong working relationships with all Re:Sources personnel both at a interpersonal level and across all business processes within the wider business environment.
• Actively maintain communication and behaviour standards that foster a culture of strong customer and service excellence both within Re:Sources and across all customer and supplier organisations.
• Undertake all work in a safe manner and follow all company and workplace health and safety procedures.
• Identify new hazards and advise manager or workplace H&S representative/co-ordinator within 24 hours of identification.
• Report incidents and accidents to manager or workplace H&S representative/co-ordinator as soon as possible.

Skills

Japanese language

English communication

Education

Finance/Accounting degree

Tools

Microsoft 365

Outlook

Excel

SharePoint

Adobe Acrobat

Pegasus / Pegasus Edge / AP Central

Job description

Publicis Re:Sources is at the core of Publicis Groupe, the world's largest communications company. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients.

Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:Sources has grown to 6,000+ employees in over 55 countries. We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management, information security, and global mobility - supporting 110,000+ employees across the Publicis Groupe network. Our people are at the center of everything we do, bringing curiosity, collaboration, and a commitment to excellence to their work every day.

Learn more about Publicis Re:Sources and the Publicis Groupe agencies we support at publicisresources.com

About the Role

CONTRACT ROLE FOR 6 MONTHS

The main purpose of this role is to provide continuity and operational support for Japan Accounts Payable activities. The role will cover day-to-day AP processing responsibilities, including vendor invoices, purchase orders, domestic and overseas payment support, staff expense claims, AP Central transactions and Pegasus Edge entries, ensuring that monthly deadlines and service levels are maintained. The role requires strong Japanese communication skills, attention to detail, and the ability to coordinate with Japan agency finance teams, Re:Sources teams and system support teams to resolve AP processing issues during the cover period.

Responsibilities

• Review accounts payable documents, invoices, purchase orders and supporting evidence received through AP mailboxes, SharePoint, AP Central or other approved channels.
• Compile, check and maintain invoice and PO documentation in PDF format, mainly in Japanese, ensuring completeness before AP input or approval processing.
• Process AP transactions in Pegasus / Pegasus Edge and AP Central, including invoice validation, AP input, invoice change, payment date checks, tax code checks and required follow-up actions.
• Support domestic payments, overseas payments, irregular payment handling, staff expense claims and related AP documentation in line with Japan monthly cut-off schedules.
• Communicate in Japanese and English with Japan agency finance teams, vendors, approvers, Re:Sources teams and system support teams to resolve missing documents, incomplete information, PO/EDP issues and workflow exceptions.
• Monitor AP Central and Pegasus Edge processing status, identify errors or workflow issues, and elevate unresolved matters to the manager or relevant support team on a timely basis.
• Support handover, knowledge transfer and documentation to ensure smooth transition before, during and after the maternity leave cover period.
• Assist with UAT, system enhancement review, workflow documentation and process improvement activities related to AP Central, Pegasus Edge, RPA and other AP automation initiatives as required during the cover period.
• Maintain accurate filing, evidence tracking and audit-support documentation for AP transactions.
• Perform other general accounting, administrative and process support duties as required.
• Ensure a sound understanding of, demonstrate commitment to & comply with all statutory and Publicis Groupe Policies (Janus) relevant to your role & all activities undertaken in that role.
• Actively develop and maintain strong working relationships with all Re:Sources personnel both at a interpersonal level and across all business processes within the wider business environment.
• Actively maintain communication and behaviour standards that foster a culture of strong customer and service excellence both within Re:Sources and across all customer and supplier organisations.
• Undertake all work in a safe manner and follow all company and workplace health and safety procedures.
• Identify new hazards and advise manager or workplace H&S representative/co-ordinator within 24 hours of identification.
• Report incidents and accidents to manager or workplace H&S representative/co-ordinator as soon as possible.

Qualifications

• Possess at least 4-7 years of experience in Accounts Payable, accounting operations, shared services, finance operations or a similar role, preferably with the ability to quickly take over existing processes during a temporary cover period.
• Fluent spoken and written Japanese is mandatory; business-level English communication is required.
• Experience in Japan AP operations, invoice processing, PO matching, payment support, shared service operations or business process outsourcing will be an advantage.
• Degree or diploma in Finance, Accounting, Commerce, Business Administration or equivalent practical experience.

Required Skills

• Knowledge of AP workflow, invoice validation, purchase order processing, payment controls, Japanese business documents and basic accounting principles is required; knowledge of Japanese consumption tax treatment is an advantage.
• Basic knowledge of bookkeeping, AP workflow, invoice validation and payment processing.
• Experience with AP input, PO matching, invoice change, PDF filing and evidence tracking.
• Proficiency in Microsoft 365, Outlook, Excel, SharePoint, Adobe Acrobat and workflow tools; experience with Pegasus / Pegasus Edge or AP Central is preferred.
• Accurate data entry, issue identification, reconciliation mindset and ability to work with large volumes during month-end deadlines.
• Strong Japanese and English communication skills, with the ability to explain AP issues clearly to stakeholders.