Senior Assistant - Transport

A.P. Moller - Maersk; Shah Alam; On-site; MYR 36,000 - 60,000; Full time

Job summary

Maersk is seeking a Billing Specialist in Malaysia to prepare daily billing data for multiple projects, compile revenue and cost figures, and share weekly cost files with vendors for validation.

You will update accruals, validate charges, ensure invoices are submitted on time, coordinate with internal stakeholders, and maintain audit-ready billing records in line with Finance policies.

Responsibilities

• Prepare daily billing data (revenue and cost) for PCS, Tepak, ULM, and Altratec.
• Share weekly cost files with vendors for validation.
• Prepare monthly billing for revenue and cost within the agreed timeline.
• Update accrual files for customers and the Finance team.
• Validate and capture all transport service-related charges, including ad hoc charges.
• Follow up with vendors to ensure invoices are submitted within the required timeline and update invoice submission KPIs.
• Receive and verify transporter invoices and prepare control sheets for submission to Finance.
• Coordinate with internal stakeholders and vendors to resolve billing and invoice-related issues.
• Maintain proper billing records and supporting documents for audit purposes.
• Ensure compliance with Finance requirements, company policies, and billing procedures.
• Perform any other duties and responsibilities as assigned by the superior.

Job description

DUTIES AND RESPONSIBILITIES

• Prepare daily billing data (both revenue and cost) for PCS, Tepak, ULM, and Altratec.
• Share weekly cost files with vendors for validation.
• Prepare monthly billing for both revenue and cost within the agreed timeline.
• Update accrual files for customers and the Finance team.
• Validate and capture all transport service-related charges, including ad hoc charges.
• Follow up with vendors to ensure invoices are submitted within the required timeline and update invoice submission KPIs.
• Receive and verify transporter invoices and prepare the control sheets for submission to the Finance team.
• Coordinate with internal stakeholders and vendors to resolve billing and invoice-related issues.
• Maintain proper billing records and supporting documents for audit purposes.
• Ensure compliance with Finance requirements, company policies, and billing procedures.
• Perform any other duties and responsibilities as assigned by the superior.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law.
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