Senior Analyst, HR Shared Services
RBC
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Benefits offered by this job
Job summary
RBC in Malaysia is seeking an HR professional to manage payroll and HR services for Malaysia, ensuring regulatory compliance and accurate record-keeping. You will maintain multiple HR trackers and templates, prepare monthly payroll reports, and handle statutory updates for new hires and resignations.
You will contribute to offboarding, expatriate administration, insurance coordination, and Workday data issues while supporting global HR teams and delivering exceptional employee experiences.
Qualifications
- Undergraduate degree in HR or related field; HR certification preferred.
- 3–6 years in Human Resources; financial services experience preferred.
- Strong Excel skills (VBA and Macro capability preferred).
- Excellent analytical, presentation and project management skills.
- Strong customer service and relationship-building.
Responsibilities
- Handle day to day payroll administrations for Malaysia and ensure timely, accurate processing in compliance with regulations.
- Maintain various trackers/templates (FTE, Shift, Overtime, New Hire, Payroll Instruction, Promotion).
- Prepare monthly payroll reports and update statutory portal for new hires and resignations.
- Support referral awards with accurate records and perform Workday updates as required.
- Manage Personal file (P-file) for Malaysia employees and ensure compliant data storage across formats.
- Assist in expatriate administration, staff insurance, letters, and Workday data issues; support ad-hoc HR duties.
Skills
Education
Tools
Job description
- Handles day to day payroll administrations for Malaysia.
- Ensures payroll is processed timely, accurately and in compliance with company and local regulations.
- Supports and maintains different types of trackers / templates including but not limited to FTE Tracker, Shift Template, Overtime Template, New Hire Template, Payroll Instruction Template, Promotion Tracker, etc.
- Prepares monthly payroll reports.
- Responsible for statutory updates (i.e. new hires registrations & resignations update on statutory portal).
- Supports and assist with the referral award to ensure accurate record are in place.
- Performs Workday updates based on requirement.
- Handles day to day payroll administrations for Malaysia.
- Ensures payroll is processed timely, accurately and in compliance with company and local regulations.
- Supports and maintains different types of trackers / templates including but not limited to FTE Tracker, Shift Template, Overtime Template, New Hire Template, Payroll Instruction Template, Promotion Tracker, etc.
- Prepares monthly payroll reports.
- Responsible for statutory updates (i.e. new hires registrations & resignations update on statutory portal).
- Supports and assist with the referral award to ensure accurate record are in place.
- Performs Workday updates based on requirement.
- Maintains the Personal file (P-file) for Malaysia employees for entire employee life cycle. i.e. from joining to exit.
- Ensures mandatory documents are received (from candidates, business, HR and employees) and stored in agreed Physical and Digital formats.
- Ensures P-file records are kept in compliance with Company’s data retention schedules and local regulations.
- Supports in off-boarding process including tracking and updating resignation tracker, co-ordinates the cancellation of access with Access Management, and return of access card to Admin/HR.
- Assists in expatriate administration (i.e. Employment Pass & PVP).
- Handles the staff insurance / benefit administration activities (i.e. enrollment, changes, and termination).
- Assists in issuing HR related letters as required.
- Supports in handling Workday data issues and enquiries.
- Supports other adhoc HR duties as assigned.
- Supports in assessing and responding to employee queries.
- Works collaboratively with team members and provide assistance to local and global HR teams and HR Centres of Excellence when required.
- Supports the execution of change whilst assisting local HR employees with required data.
- Contributes to an exceptional experience through strong people practices that amplify our Collective Ambition and inspire, support and empower our employees to do their best.
- Coordinates performance and service awards.
- Assist on Insurance claims by sending original claim to AIA and Liaising with employee on any AIA rejected claim.
- Dealing with employees for collection of the following letters/card - AIA rejected claim, Sunlife statement, Inland Revenue letter and Collection of AIA card.
- Assists and drives day to day operations of HR functions and duties as assigned.
- Supports HR projects/ initiatives as assigned.
- Supports compensation and talent processes as assigned.
- Undergraduate degree in Human Resources, business, or related discipline plus HR certification preferred.
- Typically 3-6 years of related experience in Human resources experience and knowledge; prior financial services experience; strong Excel skills (VBA and Macro capability preferred).
- Strong analytical, presentation and project management skills.
- High degree of organization and logic.
- Strong Business and Consulting Orientation.
- Innovative problem-solving skills and demonstrated ability to make appropriate decisions.
- Strong customer service and relationship building skills.
- Change leadership, Strategic mindset, Innovative and creative thinking.
- As a guideline to ensure a reasonable time is spent in a role, you are expected to have at least 12 months of service in your current role for any lateral move.
- Anticipates client needs and delivers HR products with timeliness, accurately sensing the urgency and sensitivity of the situation
- Ability to prioritize effectively with multiple and changing task.
- Demonstrated ability to redirect issues to appropriate resources.
- Independent, confident, self-motivated, pro-active and mature.
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
- A comprehensive Total Rewards Program including performance based bonuses, flexible benefits, and competitive compensation.
- Leaders who support your development through coaching and managing opportunities.
- A world-class training program in financial services.
- A collaborative dynamic culture where personal initiative and hard work are recognized and rewarded.
PERSIARAN IRC 2, IOI RESORT CITY IOI CITY TOWER ONE:PUTRAJAYA
Putrajaya
Malaysia
40
Full time
HUMAN RESOURCES & BMCC
Regular
Salaried
2026-08-06
2026-09-30
Applications will be accepted until 11:59 PM on the day prior to the application deadline date above
At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.
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