Senior Admin & Executive Support - Corporate Finance

Kenanga Group; Kuala Lumpur; On-site; MYR 60,000 - 100,000; Full time

Job summary

Kenanga Group is seeking a proactive Senior Associate / Associate, Administration to support its Corporate Finance team. You will handle secretarial tasks, calendars, travel, and the preparation of reports and presentations, ensuring confidential data is managed securely.

You will coordinate budgeting, procurement, onboarding, and regulatory documentation while liaising with HR, Finance, IT and Compliance to keep operations running smoothly.

Qualifications

• Minimum 5 years of administration/secretarial experience.
• Prior experience supporting a FI, investment banking, corporate finance, or financial services environment preferred.
• Strong MS Office skills with focus on Excel, PowerPoint, and Word.

Responsibilities

• Provide comprehensive secretarial and administrative support to the Corporate Finance department.
• Coordinate calendars, meetings, training sessions, travel arrangements, and events.
• Prepare and manage internal and external correspondence, reports, presentations, and documentation.
• Maintain confidential records and ensure proper management of sensitive information.
• Oversee departmental filing systems, both physical and electronic, ensuring easy retrieval of documents.
• Assist in the preparation and monitoring of the department's annual budget and expenditure.
• Coordinate procurement activities, including purchase requisitions.
• Support onboarding arrangements and orientation programmes for new joiners.
• Liaise with HR, Finance, IT, Compliance, and other units to facilitate operations.
• Manage staff training, licensing, leave records, recruitment support, and personnel activities.
• Monitor office facilities, equipment, inventory, and consumables.
• Prepare, compile, and submit periodic compliance and regulatory reports.
• Ensure adherence to policies, procedures, controls, and regulatory requirements.
• Support process improvement initiatives to enhance administrative efficiency.

Skills

Organizational skills

Multitasking

Stakeholder management

MS Office

Excel

PowerPoint

Written communication

Verbal communication

Discretion

Independent working

Education

Bachelor's Degree in Business Administration or related

Tools

Microsoft Office Suite

Job description

Kenanga Group is seeking a proactive Senior Associate / Associate, Administration to support its Corporate Finance team. You will handle secretarial tasks, calendars, travel, and the preparation of reports and presentations, ensuring confidential data is managed securely.

You will coordinate budgeting, procurement, onboarding, and regulatory documentation while liaising with HR, Finance, IT and Compliance to keep operations running smoothly.