Senior Admin Executive

The Branding People; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Benefits offered by this job

Upskilling programs

Competitive pay

Health & wellness support

Growth-focused culture

SEA exposure

Job summary

The Branding People in Kuala Lumpur, Malaysia, seeks a detail-oriented Senior Admin Executive to manage the financial and administrative backbone of our marketing operations. You’ll ensure ad platform top-ups stay funded, manage access, and audit monthly spend in a fast-paced environment.

Ideal candidates hold a diploma/degree in business, finance, or accounting, with 2–5 years in admin/finance or marketing ops, and strong Excel/Google Workspace skills.

Qualifications

• Diploma or degree in business admin, finance, accounting or related field.
• Proficiency in English and Mandarin is preferred for client communication.
• 2–5 years experience in admin, finance operations or marketing ops.
• Experience managing top-ups and payments on ad platforms (Meta, Google, TikTok).
• Familiarity with multi-currency operations (MYR, SGD) and multi-brand ad accounts.
• Strong Excel/Google Workspace skills and basic reconciliation.

Responsibilities

• Manage finance top-ups across platforms to prevent ad delivery interruptions.
• Administer user access and permissions across marketing platforms and internal tools; onboarding/offboarding and audits.
• Process marketing payments across multi-currency accounts (MYR & SGD).
• Coordinate monthly spend audits with Finance; reconcile spend against invoices.
• Liaise with vendors and platform reps to resolve billing issues.
• Collaborate with Analytics to ensure funded, fully operational tracking tools.
• Support budget tracking and forecasting for marketing expenses.

Skills

English

Mandarin

Finance operations

Digital ads payments

Multi-currency operations

Excel / Google Workspace

Data reconciliation

Communication

Education

Diploma or Degree in Business Administration/Finance/Accounting

Tools

Excel

Google Workspace

Job description

The Branding People – Kuala Lumpur, Kuala Lumpur

We’re The Branding People, a Malaysia-based digital marketing agency serving brands across Southeast Asia. We turn insights into strategy, strategy into creative work, and creative work into measurable impact.

As our campaigns and brand portfolios continue to scale across multiple markets, we’re looking for a highly detail-oriented Senior Admin Executive to manage the financial and administrative backbone of our marketing operations. If you excel at ensuring advertising platforms stay funded, team access is securely managed, and monthly spend is accurately audited in a fast-paced environment — this is the perfect role for you.

We’re The Branding People, a Malaysia-based digital marketing agency serving brands across Southeast Asia. We turn insights into strategy, strategy into creative work, and creative work into measurable impact.

As our campaigns and brand portfolios continue to scale across multiple markets, we’re looking for a highly detail-oriented Senior Admin Executive to manage the financial and administrative backbone of our marketing operations. If you excel at ensuring advertising platforms stay funded, team access is securely managed, and monthly spend is accurately audited in a fast-paced environment — this is the perfect role for you.

What You’ll Be Crafting

• Manage finance top-ups across multiple platforms and brands, monitoring balances to prevent ad delivery interruptions.
• Administer user access and permissions across marketing platforms and internal tools, handling onboarding, offboarding, and periodic access audits to ensure security compliance.
• Assist in processing marketing-related payments, including ad spend, vendor invoices, and platform subscriptions across multi-currency accounts (MYR & SGD).
• Coordinate with the Finance team on monthly marketing spend audits, reconciling ad platform spend against invoices and preparing spend reports.
• Liaise directly with vendors and platform representatives to resolve billing issues and payment discrepancies.
• Collaborate with the Analytics team to ensure internal tracking tools and platforms remain funded and fully operational.
• Support budget tracking and forecasting for marketing expenses.

Your Superpowers

• Diploma or Degree in Business Administration, Finance, Accounting, or a related field.
• Good command of English and Mandarin (spoken and written). We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• 2–5 years of experience in administrative, finance operations, or marketing operations.
• Experience managing top-ups and payments on digital advertising platforms (Meta Business Suite, Google Ads, TikTok Ads) would be advantageous.
• Familiarity with multi-currency operations (MYR, SGD) and multi-brand ad account structures.
• Proficient in Excel and Google Workspace, with basic financial reconciliation or bookkeeping skills.
• Strong attention to detail, highly organized, and comfortable working within fast-moving, deadline-driven marketing cycles.
• Clear and confident communicator able to coordinate seamlessly across marketing, finance, and analytics teams.
• Responsible, proactive, and able to handle confidential financial data with the highest level of professionalism and discretion.

What You’ll Get Here

• Upskilling That Actually Changes You
  Workshops, coaching, and exposure to brands across SEA with real learning and real growth.
• Lucrative Pay That Reflects Value
  Competitive salary packages designed to reward excellence, not just attendance.
• Health & Wellness Support
  Benefits that keep your mind sharp and your energy sustainable.
• People Who Want You to Win
  A driven team that collaborates, questions, builds — and celebrates progress.
• Plus More – Because We’re Still Growing
  We refine, improve, and innovate constantly. You grow as we grow.