Senior Admin Executive

The Branding People Sdn Bhd; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Upskilling programs

Competitive salary

Health & Wellness

Supportive team

Growth opportunities

Job summary

The Branding People in Malaysia is seeking a Senior Admin Executive to manage the financial and administrative backbone of our marketing operations. You will ensure ad platforms stay funded, manage multi-currency payments, and keep access controls secure in a fast-paced environment.

Ideal candidates bring 2–5 years in admin/finance/marketing ops, with English and Mandarin proficiency, and strong Excel/Google Workspace skills.

Qualifications

• Diploma or Degree in Business Administration, Finance, Accounting, or a related field.
• Good command of English and Mandarin (spoken and written).
• 2–5 years of experience in administrative, finance operations, or marketing operations.
• Experience managing top-ups and payments on digital advertising platforms (Meta Business Suite, Google Ads, TikTok Ads).
• Familiarity with multi-currency operations (MYR, SGD) and multi-brand ad account structures.
• Proficient in Excel and Google Workspace, with basic financial reconciliation or bookkeeping skills.
• Strong attention to detail, highly organized, and comfortable working within fast-moving, deadline-driven marketing cycles.
• Clear and confident communicator able to coordinate seamlessly across marketing, finance, and analytics teams.
• Responsible, proactive, and able to handle confidential financial data with the highest level of professionalism and discretion.

Responsibilities

• Manage finance top-ups across multiple platforms and brands, monitoring balances to prevent ad delivery interruptions.
• Administer user access and permissions across marketing platforms and internal tools, handling onboarding, offboarding, and periodic access audits to ensure security compliance.
• Assist in processing marketing-related payments, including ad spend, vendor invoices, and platform subscriptions across multi-currency accounts (MYR & SGD).
• Coordinate with the Finance team on monthly marketing spend audits, reconciling ad platform spend against invoices and preparing spend reports.
• Liaise directly with vendors and platform representatives to resolve billing issues and payment discrepancies.
• Collaborate with the Analytics team to ensure internal tracking tools and platforms remain funded and fully operational.
• Support budget tracking and forecasting for marketing expenses.

Job description

We're The Branding People, a Malaysia-based digital marketing agency serving brands across Southeast Asia. We turn insights into strategy, strategy into creative work, and creative work into measurable impact.

As our campaigns and brand portfolios continue to scale across multiple markets, we're looking for a highly detail-oriented Senior Admin Executive to manage the financial and administrative backbone of our marketing operations. If you excel at ensuring advertising platforms stay funded, team access is securely managed, and monthly spend is accurately audited in a fast-paced environment — this is the perfect role for you.

What You'll Be Crafting

• Manage finance top-ups across multiple platforms and brands, monitoring balances to prevent ad delivery interruptions.

• Administer user access and permissions across marketing platforms and internal tools, handling onboarding, offboarding, and periodic access audits to ensure security compliance.

• Assist in processing marketing-related payments, including ad spend, vendor invoices, and platform subscriptions across multi-currency accounts (MYR & SGD).

• Coordinate with the Finance team on monthly marketing spend audits, reconciling ad platform spend against invoices and preparing spend reports.

• Liaise directly with vendors and platform representatives to resolve billing issues and payment discrepancies.

• Collaborate with the Analytics team to ensure internal tracking tools and platforms remain funded and fully operational.

• Support budget tracking and forecasting for marketing expenses.

Your Superpowers

• Diploma or Degree in Business Administration, Finance, Accounting, or a related field.

• Good command of English and Mandarin (spoken and written).

• 2–5 years of experience in administrative, finance operations, or marketing operations.

• Experience managing top-ups and payments on digital advertising platforms (Meta Business Suite, Google Ads, TikTok Ads) would be advantageous.

• Familiarity with multi-currency operations (MYR, SGD) and multi-brand ad account structures.

• Proficient in Excel and Google Workspace, with basic financial reconciliation or bookkeeping skills.

• Strong attention to detail, highly organized, and comfortable working within fast-moving, deadline-driven marketing cycles.

• Clear and confident communicator able to coordinate seamlessly across marketing, finance, and analytics teams.

• Responsible, proactive, and able to handle confidential financial data with the highest level of professionalism and discretion.

What You'll Get Here

• Upskilling That Actually Changes You
  Workshops, coaching, and exposure to brands across SEA with real learning and real growth.

• Lucrative Pay That Reflects Value
  Competitive salary packages designed to reward excellence, not just attendance.

• Health & Wellness Support
  Benefits that keep your mind sharp and your energy sustainable.

• People Who Want You to Win
  A driven team that collaborates, questions, builds — and celebrates progress.

• Plus More — Because We're Still Growing
  We refine, improve, and innovate constantly. You grow as we grow.