Senior Admin & Account Executive

Eprocent Technology Sdn Bhd; Seberang Perai; On-site; MYR 96,000 - 144,000; Full time

Job summary

Eprocent Technology Sdn Bhd is seeking a Finance & Administrative Manager in Penang to lead and coordinate the company’s finance, accounting, and administrative functions. You will manage office operations and support strategic decision-making with a strong emphasis on accuracy and efficiency.

The role requires a Bachelor’s degree in accounting/finance, 3–5 years of relevant experience, and at least 2 years in a supervisory capacity.

Qualifications

• Bachelor’s degree in accounting, finance, business admin or equivalent.
• Min 3–5 years relevant experience; audit/tax exposure.
• At least 2 years supervisory or senior executive role.
• Strong understanding of intercompany transactions and worldwide accounting practices.
• Proficient in English, Bahasa Malaysia; Chinese a plus (Mandarin preferred for Chinese/Taiwan customers).
• Own transport preferred.
• Detail-oriented, independent, proactive, able to work under pressure.
• Strong leadership, communication, and coordination skills.

Responsibilities

• Oversee and coordinate daily office operations.
• Serve as central contact for facilities, vendor coordination, and contracts.
• Ensure renewal and filing of all contracts, licenses, and agreements.
• Supervise administrative staff to minimize errors and improve efficiency.
• Review sales docs: quotations, POs, delivery orders, invoices.
• Monitor workflows, maintain filing systems, audit readiness.
• Handle full set of accounts including AP, AR, GL.
• Manage intercompany transactions between Malaysia and Singapore.
• Monitor cash flow, bank reconciliations, and fund transfers.

Skills

Leadership

Communication

Coordination

Supervisory experience

Attention to detail

Independent

Proactive

Office administration

Financial management

Education

Bachelor's degree in accounting/finance

Tools

Accounting software

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Possess bachelor’s degree in accounting, Finance, Business Admin or equivalent

Min 3–5 years of relevant working experience, including exposure to audit, taxation

At least 2 years in a supervisory or senior executive role, with demonstrated ability to handle corporate operations.

Strong understanding of intercompany transactions and worldwide accounting practices.

Good command of English and Bahasa Malaysia and Chinese is an advantage, prefer Mandarin speaking for handle Chinese/Taiwan customers.

Prefer to have own transport.

Detail-oriented, independent, proactive, and able to work under pressure.

Strong leadership, communication, and coordination skills.

Salary will be based on your working experience & education, can further negotiate. Additional benefits will provided once confirmed.

This role is responsible for managing the company’s overall finance, accounting, and administrative functions. The candidate is expected to lead and coordinate the office operations, ensuring smooth workflows across departments and supporting management in strategic decision-making.

Key Responsibilities:

1. Administrative & Operational Support

Office Operation Coordination

Oversee and coordinate daily office operations to ensure smooth workflow across departments.

Act as the central point of contact for office administration, including facilities management, vendor coordination, and contract administration.

Ensure timely renewal and proper filing of all company contracts, licenses, and agreements.

Supervise and guide administrative staff to minimise errors and improve efficiency.

Review and monitor sales documentation, including quotations, purchase orders, delivery orders, and invoices.

Ensure all documents are properly prepared, accurately recorded, and aligned with company policies.

Identify and correct discrepancies in documentation before submission to finance, reducing errors and delays.

Process Monitoring & Quality Control

Monitor workflows to ensure tasks are completed on time and accurately.

Implement and maintain proper filing systems for easy retrieval and audit readiness.

Conduct regular checks to ensure documentation complies with internal control and audit requirements.

Flag potential issues early and communicate with relevant parties to prevent operational bottlenecks.

2. Finance & Accounting

Handle full set of accounts, including AP, AR, GL, and accounts.

Manage intercompany transactions between Malaysia and Singapore, ensuring accurate reconciliation and timely settlement.

Monitoring AR collection and AP payment to maintain healthy cash flow.

Proficiency in e‑invoice processing and ensure compliance with LHDN requirements.

Oversee worldwide transactions and ensure proper accounting treatment in compliance with company policies and relevant accounting standards.

Liaise with external auditors, tax agents, and company secretaries, bankers and government authorities for audit, tax, and statutory compliance matters.

Monitor cash flow, bank reconciliations, and fund transfers.

We are committed to helping you reach your professional, personal, and financial goals.

We offer a competitive compensation package that aligns with our business strategies, along with comprehensive benefits to support your well-being and career growth.

We value diversity and are dedicated to building an inclusive culture that respects and engages employees from different backgrounds and experiences. We believe this drives innovation, generates creative solutions, and strengthens our relationships with customers and business partners.