Senior Accounts Payable Specialist (Vietnamese Speaker)

Ecolab; Selangor; On-site; MYR 90,000 - 130,000; Full time

Job summary

Ecolab in Malaysia seeks a Senior AP Specialist to deliver high‑quality invoice processing, payment readiness, and vendor support across APAC markets. You will handle complex cases, lead issue resolution, and coach junior analysts in a fast‑paced GBS environment.

The role requires Diploma or Bachelor’s in Accounting/Finance, 3–5 years in AP/P2P, strong SAP (MIRO, MIR7, FBL1N, MRBR) and OnBase, and Vietnamese fluency. You will support audits, month‑end close, and drive process improvements.

Qualifications

• Diploma/Bachelor’s degree in Accounting, Finance, or Business.
• 3–5 years of Accounts Payable / P2P experience in a Shared Services/GBS environment.
• Strong SAP knowledge (MIRO, MIR7, FBL1N, MRBR) and familiarity with OnBase.
• Good understanding of payment processes, GRIR management, and vendor master data.
• Strong analytical, problem-solving, and communication skills.
• Ability to manage high volumes, tight timelines, and multi-country operations.
• Fluency in Vietnamese.

Responsibilities

• Process and validate invoices (PO/Non-PO) accurately in SAP and OnBase.
• Perform 3-way matching and resolve GRIR/PO/PR discrepancies with Procurement and operations teams.
• Review payment readiness and support weekly payment proposal activities.
• Handle complex vendor queries, escalation cases, and aging items.
• Support T&E audit tasks (if in scope) and ensure policy compliance.
• Assist in clearing blocked invoices, duplicates, unmatched items, and approval delays.
• Provide guidance and on-the-job coaching to junior analysts.
• Support month-end AP reporting, accruals, and reconciliations.
• Maintain SOPs, participate in internal/external audits, and ensure SOX compliance.
• Drive process improvement initiatives and support digital automation efforts.

Skills

Analytical skills

Communication skills

Vietnamese language

High-volume management

Multi-country operations

Problem solving

Attention to detail

Education

Diploma/Bachelor’s degree in Accounting/Finance/Business

Tools

SAP

OnBase

Job description

The Senior AP Specialist is responsible for delivering high-quality invoice processing, payment readiness, and vendor support across multiple APAC markets. This role handles complex cases, leads issue resolution, supports junior analysts, and ensures strong compliance and service delivery within a fast-paced GBS environment.

Key Responsibilities

• Process and validate invoices (PO/Non-PO) accurately in SAP and OnBase.
• Perform 3-way matching and resolve GRIR/PO/PR discrepancies with Procurement and operations teams.
• Review payment readiness and support weekly payment proposal activities.
• Handle complex vendor queries, escalation cases, and aging items.
• Support T&E audit tasks (if in scope) and ensure policy compliance.
• Assist in clearing blocked invoices, duplicates, unmatched items, and approval delays.
• Provide guidance and on-the-job coaching to junior analysts.
• Support month-end AP reporting, accruals, and reconciliations.
• Maintain SOPs, participate in internal/external audits, and ensure SOX compliance.
• Drive process improvement initiatives and support digital automation efforts.

Qualifications and Requirements

• Diploma/Bachelor’s degree in Accounting, Finance, or Business.
• 3–5 years of Accounts Payable / P2P experience in a Shared Services/GBS environment.
• Strong SAP knowledge (MIRO, MIR7, FBL1N, MRBR) and familiarity with workflow tools such as OnBase.
• Good understanding of payment processes, GRIR management, and vendor master data.
• Strong analytical, problem-solving, and communication skills.
• Ability to manage high volumes, tight timelines, and multi-country operations.
• High attention to detail, accountability, and customer-centric mindset.
• Fluency in Vietnamese.

Why Join Us?

• Regional APAC scope
• Opportunity to grow into SME or Supervisor roles