Secretary - Real Estate

Wong & Partners, a member firm of Baker & McKenzie International; Kuala Lumpur; Híbrido; MYR 33 000 - 56 000; Tempo integral

Resumo da oferta

Wong & Partners, a member firm of Baker & McKenzie International, in Kuala Lumpur, seeks a competent secretary to support conveyancing, litigation and banking administrative tasks. You will transcribe, format, file, and prepare documents, organize meetings, and assist with invoices and onboarding while maintaining client confidentiality.

The role requires a professional secretarial certificate, excellent English, and strong organizational skills.

Qualificações

• Professional secretarial certificate or its equivalent.
• Excellent command of written and spoken English.
• Well-versed in daily administrative procedures.
• Proficient in Microsoft Office applications.
• IT savvy, e.g., understanding of networks and databases.
• Meticulous and attentive to detail.
• Excellent time and organizational management skills.
• Strong sense of responsibility and initiative, interpersonal skills and a pleasant personality.
• Willing to learn.
• Able to adapt in a fast-paced environment, work under pressure and meet tight deadlines.
• Knowledge in conveyancing/litigation/banking processes is an asset.
• Must be a Malaysian citizen or hold relevant residence status.
• Must be willing to work in Kuala Lumpur, Malaysia.

Responsabilidades

• Understand and assist in conveyancing/litigation/banking processes.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Organize and maintain correspondence and documents in hardcopy and electronic filing systems.
• Compile documents for review, meeting or submission by way of printing, photocopying, scanning or binding.
• Prepare dispatch forms, consignment notes, etc. for delivery of letters/documents by way of hand delivery, post or courier.
• Understand the billing procedure for the preparation of client invoices.
• Assist with invoices and claims submission.
• Organise and coordinate meetings, conferences and travel arrangements.
• Draft routine correspondences, e.g., letter of delivery of documents, etc.
• Assist with online searches via Companies Commission of Malaysia, MyEG or CTOS portal.
• Assist with updating business cards in InterAction/Outlook Contact.
• Liaise with internal and external parties in getting work done.
• Any ad-hoc task assigned (exclude personal matter).

Conhecimentos

Excellent command of written and spoke

Excellent time and organizational

Interpersonal skills

Strong sense of responsibility and

Willing to learn

Adapt in fast-paced environment

Meticulous and attentive to detail

Formação académica

Professional secretarial certificate or its equivalent

Ferramentas

Microsoft Office applications

IT savvy (networks and databases)

Outlook/InterAction

Descrição da oferta de emprego

Main responsibilities

Understand and assist in conveyancing/litigation/banking processes

Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics

Organize and maintain correspondence and documents in hardcopy and electronic filing systems

Compile documents for review, meeting or submission by way of printing, photocopying, scanning or binding

Prepare dispatch forms, consignment notes, etc. for delivery of letters/documents by way of hand delivery, post or courier

Understand the billing procedure for the preparation of client invoices

Assist with invoices and claims submission

Organise and coordinate meetings, conferences and travel arrangements

Draft routine correspondences, e.g., letter of delivery of documents, etc.

Assist with online searches via Companies Commission of Malaysia, MyEG or CTOS portal

Assist with updating business cards in InterAction/Outlook Contact

Liaise with internal and external parties in getting work done

Any ad-hoc task assigned (exclude personal matter)

Technical skills, qualifications and experience

Professional secretarial certificate or its equivalent

Excellent command of written and spoken English

Well-versed in daily administrative procedures

Proficient in Microsoft Office applications

IT savvy, e.g., understanding of networks and databases

Meticulous and attentive to detail

Excellent time and organizational management skills

Strong sense of responsibility and initiative, interpersonal skills and a pleasant personality

Willing to learn

Able to adapt in a fast-paced environment, work under pressure and meet tight deadlines

Knowledge in conveyancing/litigation/banking processes is an asset

Must be a Malaysian citizen or hold relevant residence status

Must be willing to work in Kuala Lumpur, Malaysia

About us

Established in 1998, Wong & Partners is a Malaysian law firm dedicated to providing solution-oriented legal services to our clients. As a member firm of Baker McKenzie International, we bring a unique combination of local knowledge and global experience to every matter. Our lawyers strive to help our clients achieve industry-specific, innovative and practical solutions for their legal needs in Malaysia, throughout Asia and beyond. Many of our practitioners have been recognized by reputable legal directories such as Chambers & Partners and Legal 500 and the Firm is also the proud recipient of various awards and accolades, being a seven-time winner of the Malaysian Firm of the Year Award at the Euromoney Women in Business Law Awards and two-time winner of the Malaysia Law Firm of the Year Award at the Asian Legal Business Malaysia Law Awards, among many others.