SECRETARY (INTERNAL AUDIT DEPARTMENT)

Perbadanan Bekalan Air Pulau Pinang Sdn Bhd; Penang; On-site; MYR 33,000 - 50,000; Full time

Job summary

Perbadanan Bekalan Air Pulau Pinang Sdn Bhd (PBAPP) invites applications for an administrative assistant role supporting the Head of Department and Internal Audit functions. The position focuses on scheduling, correspondence and daily activity coordination.

The candidate will assist with ARMC meeting planning, minutes, filing, procurement, inventory control and confidential communications, with a contract of one year before potential absorption.

Qualifications

• Minimum Diploma in Secretarial Studies approved by Malaysian Government.
• Experience in related field is an advantage.
• Proficient in written and spoken English and Bahasa Malaysia.

Responsibilities

• Provide administrative and secretarial support to the Head of Department.
• Coordinate ARMC meetings and take minutes.
• Maintain filing system for audit documents in accordance with policy and standards.
• Assist procurement, inventory tracking and cost control for office supplies.
• Act as focal point of communication for the Internal Audit Department.

Skills

English language

Bahasa Malaysia

Confidentiality

Education

Diploma in Secretarial Studies

Tools

Microsoft Office

Job description

Ensure effective and timely administrative and secretarial support to the Head of Department, including scheduling, correspondence and coordination of daily activities

Ensure seamless planning, coordination and documentation of Audit and Risk Management Committee (ARMC) meetings, including preparation of meeting materials and accurate minute-taking

Maintain systematic, accurate and secure filing system for all audit-related documents in compliance with the internal policies and audit standards

Ensure smooth administrative operations of the department, including procurement and monitoring of stationery and office supplies with proper inventory tracking and cost control

Act as the focal point of communication for the Internal Audit Department, ensuring professional, timely and accurate information flow

Requirements:

Minimum Diploma in Secretarial Studies and approved by Malaysian Government

Experience in related field is an advantage.

Possess strong sense of responsibility and ability to maintain confidentiality.

Proficient in written and spoken English and Bahasa Malaysia

Good computer skills in Microsoft Office applications.

High level of integrity, diplomacy and self-motivated.

Willing to accept advise, guidance and feedback from others.

Positions offered is contract for one ( 1 ) year prior to the absorption into permanent posts and subject to job performance.

Only shortlisted candidates will be notified

Water is a precious commodity which is essential for life. At Perbadanan Bekalan Air Pulau Pinang Sdn Bhd (PBAPP), we consider continuous good water supply to be our key corporate social responsibility. We are committed to continuous improvement in support of sustainable development and a green environment.

Our mission is to serve as a leading organisation in water supply. Join us for a rewarding career and take on challenges in the water supply industry positively, proactively and productively.

Kindly visit www.pba.com.my for further information about the company

Water is a precious commodity which is essential for life. At Perbadanan Bekalan Air Pulau Pinang Sdn Bhd (PBAPP), we consider continuous good water supply to be our key corporate social responsibility. We are committed to continuous improvement in support of sustainable development and a green environment.

Our mission is to serve as a leading organisation in water supply. Join us for a rewarding career and take on challenges in the water supply industry positively, proactively and productively.

Kindly visit www.pba.com.my for further information about the company