Secretary - Executive

Vital Heat Treatment; Alor Merah; On-site; MYR 54,000 - 85,000; Full time

Job summary

Jora Malaysia is seeking an experienced executive secretary to manage meetings, prepare agendas and minutes, and coordinate with authorities and auditors. The role supports the CEO with diary management, travel, and special projects, while handling a full spectrum of secretarial duties with strict confidentiality.

Candidates should hold a Diploma/Degree in Corporate Secretarial or related fields, be pursuing ICSA/MAICSA, and demonstrate fluency in Mandarin, English and Bahasa Malaysia, plus

Qualifications

• Diploma/degree in Corporate Secretarial, Business Admin, Law or related field.
• ICSA or MAICSA certificate/degree pursued.
• Proficient in MS Office and corporate secretarial software.
• Good command of Mandarin, English & Bahasa Malaysia (spoken and written).
• Pleasant personality with effective interpersonal skills.

Responsibilities

• Organize, coordinate and attend meetings; prepare agenda, board papers and minutes.
• Liaise with authorities, external secretarial firm, legal advisers and audit functions as required.
• Oversee statutory, regulatory and internal audit matters; draft reports and follow up on actions.
• Provide full executive support to the CEO: diary management, travel, meetings and projects.
• Deliver a full spectrum of secretarial and administrative functions with high confidentiality.

Skills

MS Office

Secretarial software

Interpersonal skills

Multilingual

Education

Diploma / Degree in Corporate Secretarial or related

ICSA or MAICSA pursuit

Tools

Corporate secretarial software

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Organizing, coordinating, and attending Meetings and preparing agenda, board papers, circular resolutions, reports, and minutes of meeting timely.

Liaising and coordinating with the relevant authorities, external company secretarial firm, external legal advisers, and internal/external audit function, as required from time to time as well as assisting in the preparation of reports.

Managing, handling, assisting, and/or overseeing all statutory, regulatory, and internal audit matters, statutory audits for year-end, drafting of the relevant reports, non–financial compliance requirements, follow-up on action plans for any outstanding audit issues, etc.

Providing full executive support to the CEO in diary management, administration, travel arrangements, meeting preparation, and working on specific projects and research as required.

Providing a full spectrum of secretarial and administrative function

Maintaining a high level of confidentiality in matters concerning the CEO.

Requirements:

• To be successful in this role, you must posses:
• Diploma / Degree in Corporate Secretarial, Business administration, Law, or related disciplines will be considered.
• Candidate who is either pursuing an ICSA or MAICSA certificate or degree or diploma in Corporate Administration or Accounting.
• Proficient in using MS Office applications and familiar with corporate secretarial software, etc.
• Good command of Mandarin ,English & Bahasa Malaysia, three can written and spoken.
• Pleasant personality, able to interact effectively.