Sales Coordinator Executive (Admin & Operations Support)

CHOP YEW LEE PETROLEUM SDN BHD; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Full time

Job summary

Chop Yew Lee Petroleum Sdn Bhd is seeking a Sales Coordination & Order Management professional to handle order processing, invoicing, and data entry. The role involves coordinating with customers, suppliers, drivers, and transporters to ensure timely deliveries and accurate documentation.

Responsibilities include preparing quotations, SO/DO, invoices, and maintaining organized records, with regular data entry for sales and purchase transactions.

Qualifications

• Process customer orders accurately and on time.
• Prepare quotations, Sales Orders (SO), Delivery Orders (DO), invoices, and other sales documents.
• Perform accurate data entry for sales and purchase transactions.

Responsibilities

• Coordinate with customers, suppliers, sales representatives, drivers, and transporters to ensure smooth deliveries.
• Update customer details, delivery information, and transport charges.
• Prepare weekly and monthly sales reports.

Job description

Sales Coordination & Order Management

• Process customer orders accurately and on time.
• Submit orders through supplier systems.
• Coordinate with customers, suppliers, sales representatives, drivers, and transporters to ensure smooth deliveries.
• Respond to customer enquiries and provide order updates.

Sales Administration

• Prepare quotations, Sales Orders (SO), Delivery Orders (DO), invoices, and other sales documents.
• Follow up on Purchase Orders (PO) and ensure documents are complete.
• Ensure signed Delivery Orders are returned and properly filed.
• Issue invoices in accordance with e-Invoicing requirements.
• Keep sales records and documents well organized.

Data Entry & Reporting

• Perform accurate data entry for sales and purchase transactions.
• Update customer details, delivery information, and transport charges.
• Prepare weekly and monthly sales reports.

Truck & Driver Administration

• Monitor truck insurance, road tax, and inspection expiry dates.
• Prepare and follow up on renewal documents.
• Assist drivers with claim submissions and ensure supporting documents are complete.
• Submit approved claims to Finance for payment.
• Arrange driver training and vehicle inspections when required.

General Administration

• Answer phone calls and attend to customer enquiries.
• Receive and manage courier documents and parcels.
• Maintain office records and filing.
• Provide administrative support to the team.
• Perform any other duties assigned by Management.

[Apply now at https://my.hiredly.com/jobs/jobs-malaysia-chop-yew-lee-petroleum-sdn-bhd-job-sales-coordinator-executive-admin-operations-support] ]]>