Sales Administrator (Property Development)

KUMPULAN LEBAR DAUN; Shah Alam; On-site; MYR 28,000 - 42,000; Full time

Job summary

KUMPULAN LEBAR DAUN is seeking a detail-oriented Sales Administrator to support the Sales & Marketing Department in Malaysia. The role focuses on maintaining sales documentation, coordinating purchaser matters, and monitoring transactions from booking to SPA execution.

The ideal candidate has 2–3 years of sales administration experience in property development or real estate, and is proficient with Excel, Word and PowerPoint. Strong English and Bahasa Malaysia communication is required.

Qualifications

• Degree in Business Administration, Marketing, Property Management or related discipline.
• 2–3 years of relevant experience in sales administration.
• Familiarity with property sales processes and SPA documentation.
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Able to manage multiple tasks and meet deadlines.

Responsibilities

• Handle and maintain sales documentation, including Sales Forms, purchaser records, booking documents, amendments and cancellations.
• Coordinate with purchasers, Sales Executives, Credit Department, solicitors and panel banks on documentation and financing matters.
• Monitor SPA preparation, signing and related documentation to ensure timely completion.
• Prepare and maintain daily, weekly and monthly sales reports, inventory reports and sales status updates.
• Maintain proper filing and document control for physical and digital sales records.
• Assist with commission, referral reward and other sales-related administrative documentation.
• Handle purchaser correspondence and requests for changes to purchaser or property details.
• Ensure all sales administration processes comply with SOPs, policies and internal controls.

Skills

Detail orientation

Multi-tasking

Communication skills

Time management

Education

Bachelor's degree in Business Administration, Marketing or Property Management

Tools

Excel

Word

PowerPoint

Microsoft Office

Job description

Sales Administrator (Property Development)

We are seeking a detail-oriented and proactive Sales Administrator to support our Sales & Marketing Department in the day-to-day administration of property sales.

The successful candidate will be responsible for maintaining accurate sales documentation, coordinating purchaser matters, monitoring sales transactions and ensuring smooth administrative processes from booking through to the execution of the Sale & Purchase Agreement (SPA).

Key Responsibilities

Handle and maintain sales documentation, including Sales Forms, purchaser records, booking documents, amendments and cancellations.

Ensure purchaser, unit, pricing, discount and sales information is accurately recorded and updated.

Maintain up-to-date records of available, reserved, booked, SPA-signed and cancelled units.

Coordinate with purchasers, Sales Executives, Credit Department, solicitors and panel banks on documentation and financing matters.

Monitor SPA preparation, signing and related documentation to ensure timely completion.

Follow up on booking fees, downpayments and other required purchaser documentation.

Prepare and maintain daily, weekly and monthly sales reports, inventory reports and sales status updates.

Maintain proper filing and document control for physical and digital sales records.

Assist with commission, referral reward and other sales-related administrative documentation.

Handle purchaser correspondence and requests for changes to purchaser or property details.

Ensure all sales administration processes comply with company SOPs, policies and internal control requirements.

Provide general administrative and operational support to the Sales & Marketing Department.

Perform other sales administration and marketing duties as assigned by the Head of Sales & Marketing or Management.

Requirements

Degree in Business Administration, Marketing, Property Management or a related discipline.

Preferably 2–3 years of relevant experience in sales administration, preferably within the property development or real estate industry.

Familiarity with property sales processes, SPA documentation and end-financing procedures will be an advantage.

Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.

Good written and verbal communication skills in English and Bahasa Malaysia.

Strong attention to detail with good organisational and documentation skills.

Able to manage multiple tasks, meet deadlines and follow up independently.

Responsible, systematic and comfortable working in a fast-paced sales environment.

Fresh graduates with relevant qualifications and strong administrative capabilities may also be considered.

Join our Sales & Marketing team and play an important role in supporting the successful delivery of our property developments.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• What's your expected monthly basic salary?
• How many years' experience do you have as a sales administrator?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• How many years of Property Sales Administration experience do you have?

In 1988, under the subsidiary of Lebtech Construction Sdn Bhd is where our story began. From the business of Civil and Building Construction works, we diversified to property development.

Under KUMPULAN LEBAR DAUN ("KLD"), several companies formed a corporate alliance solely focusing on housing development as our main agenda.

To this date, our group is a "Pusat Khidmat Kontraktor" (PKK) Class (Bumiputra) contractor that obtained the highest G7 classification recognized by the Construction Industry Development Board (CIDB).

KLD has risen from a small-time contractor and developer to a significant player in Malaysia’s property and construction industry. Through the expansion of KLD and over 30 years of experience, we offer our clients and business associates the best. We always strive to be a credible and respectable organization.

What can I earn as a Sales Administrator