Sales Admin & Logistics Coordinator

Private Advertiser; Malacca City; On-site; MYR 33,000 - 56,000; Full time

Job summary

Private Advertiser in Malaysia seeks a Sales Admin to review orders, coordinate with production and logistics, and ensure on-time delivery.

You will handle invoicing, maintain files, and provide daily updates to customers; Mandarin is a plus for client communication. Diploma or higher preferred, with at least 3 years' relevant experience.

This role reports to MD, Sales Director and Finance Head, requiring strong Excel and SQL skills.

Qualifications

• Minimum 3 years of experience, preferably in sales admin teams, with logistics and LMW exposure.
• Good command of written and spoken English; proficiency in Mandarin is a plus.
• Proficiency in computer-aided systems such as SQL.
• Strong Excel and Microsoft Office skills.
• Diploma or equivalent qualification required.

Responsibilities

• Review customers' purchase orders, verify design versions and prices, and submit for approvals before sales order creation.
• Follow up on pending orders and liaise with relevant departments to provide daily customer updates.
• Coordinate shipments with logistics to ensure on-time delivery.
• Keep team informed on new orders and allocation of sales orders with production teams.
• Answer and direct phone calls professionally and maintain organized records and invoicing.
• Provide general administrative support and assist onboarding/offboarding processes.
• Report to Managing Director, Sales Director and Finance Head.

Skills

English proficiency

Mandarin (advantage)

SQL

Excel

Microsoft Office

Education

Diploma or equivalent

Tools

SQL

Excel

Microsoft Office

Job description

Private Advertiser in Malaysia seeks a Sales Admin to review orders, coordinate with production and logistics, and ensure on-time delivery.

You will handle invoicing, maintain files, and provide daily updates to customers; Mandarin is a plus for client communication. Diploma or higher preferred, with at least 3 years' relevant experience.

This role reports to MD, Sales Director and Finance Head, requiring strong Excel and SQL skills.