Sales Admin Assistant

Private Advertiser; Penang; On-site; MYR 28,000 - 42,000; Full time

Job summary

Private Advertiser in Penang seeks a driven Sales Admin Assistant to support sales operations and help grow the customer base. In this role you will handle sales orders, prepare delivery docs, and resolve customer inquiries while ensuring accurate records.

The position requires good communication, detail orientation, and teamwork in a fast-paced environment. Join a dynamic team and contribute to meeting sales targets, with opportunities to develop skills in office administration and customer

Qualifications

• SPM or Diploma in Business Administration, Sales Administration or related field.
• Experience in Sales Administration, Customer Service or Order Processing is an advantage.
• Good communication and interpersonal skills.
• Good attention to detail in handling orders and documentation.
• Proficient in Microsoft Office, especially Excel and Word.
• Able to work independently, manage multiple tasks and meet deadlines.
• Customer-oriented and a good team player.

Responsibilities

• Prepare and process Sales Orders upon receipt of customer orders.
• Check and verify Sales Orders after updating into the system.
• Prepare Delivery Orders and Invoices upon approval of Sales Orders.
• Attend to customers’ calls, enquiries, orders and complaints promptly and professionally.
• Match Delivery Orders and Invoices, issue invoices and maintain proper filing.
• Prepare sales-related documents, including quotations, credit notes and collection advice.
• Photocopy invoices for selected customers as required by Accounts.
• Ensure sales orders are promptly forwarded for outbound activities and delivery arrangements.
• Perform other duties as assigned by the Superior.

Skills

Communication

Interpersonal skills

Attention to detail

Microsoft Office

Excel

Word

Independent work

Team player

Education

SPM / Diploma in Business Administration or related

Tools

Microsoft Office

Job description

Job Description:
We are looking for a driven and result-oriented Sales Admin Assistant to join our Penang branch. You will play a key role in growing our customer base and achieving sales targets in a dynamic environment.

Key Responsibilities:

Prepare and process Sales Orders upon receipt of customer orders.

Check and verify Sales Orders after updating into the system.

Prepare Delivery Orders and Invoices upon approval of Sales Orders.

Attend to customers’ calls, enquiries, orders and complaints promptly and professionally.

Match Delivery Orders and Invoices, issue invoices and maintain proper filing.

Prepare sales-related documents, including quotations, credit notes, collection advice and relevant forms.

Photocopy invoices for selected customers as required by the Accounts Department.

Ensure sales orders are promptly forwarded for outbound activities and delivery arrangements.

Perform other duties as assigned by the Superior.

Requirements:

Minimum SPM / Diploma in Business Administration, Sales Administration or a related field.

Previous experience in Sales Administration, Customer Service or Order Processing is an advantage.

Good communication and interpersonal skills.

Good attention to detail, particularly in handling sales orders, invoices and documentation.

Computer literate and familiar with Microsoft Office, especially Excel and Word.

Able to work independently, manage multiple tasks and meet deadlines.

Customer-oriented, responsible and a good team player.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How would you rate your Mandarin language skills?
• Do you possess or have access to your own transportation?