Regional Payroll Expert

KUKA Robot Automation (Malaysia) Sdn Bhd

Subang Jaya

On-site

MYR 60,000 - 90,000

Full time

13 days ago

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Benefits offered by this job

Health insurance

Job summary

KUKA Robot Automation (M) Sdn. Bhd., located in Selangor, Malaysia, seeks a Regional Payroll Expert to support payroll for Malaysia, Indonesia, and Thailand.

You will coordinate inputs, maintain HR data accuracy, and ensure statutory compliance while partnering with HRBPs, vendors, and stakeholders. The role offers exposure to Shared Services operations and the opportunity to drive payroll improvements across the region.

Qualifications

Bachelor's Degree in HR, Business Admin, Accounting, or related.
Minimum 3 years of experience in Payroll or HR operations.
Experience supporting Malaysia, Indonesia, and/or Thailand payroll.
Strong Excel and MS Office skills.
Experience with HRIS and payroll systems.

Responsibilities

Coordinate payroll inputs across Malaysia, Indonesia, and Thailand to ensure timely processing.
Maintain employee lifecycle records and HR data accuracy.
Perform payroll audits and resolve discrepancies with stakeholders.
Ensure compliance with local regulations and statutory requirements.
Generate payroll reports and support process improvements.
Collaborate with HR Business Partners, vendors, and finance.

Skills

Payroll processing

HRIS

Data accuracy

Excel skills

Stakeholder management

Education

Bachelor's Degree in HR/Business/Accounting

Tools

Payroll software

Job description

We are seeking a detail-oriented and service-focused Regional Payroll Expert to support payroll operations across Malaysia, Indonesia, and Thailand.

In this role, you will be responsible for coordinating payroll inputs, managing employee lifecycle transactions, maintaining HR data accuracy, ensuring statutory compliance, and supporting payroll processing activities across multiple countries. You will work closely with HR Business Partners, payroll vendors, and regional stakeholders to ensure accurate and timely payroll execution while delivering a high standard of employee support.

This is an excellent opportunity for HR and payroll professionals looking to gain regional exposure within a Shared Services environment.

Key Responsibilities

Payroll Administration & Processing

Coordinate payroll activities across Malaysia, Indonesia, and Thailand, ensuring payroll inputs are complete, accurate, and submitted within established timelines.

Collect, validate, and consolidate payroll-related information, including new hires, resignations, salary adjustments, allowances, deductions, overtime, and employee claims.

Perform payroll audits and pre-payroll checks to ensure data accuracy prior to payroll processing.

Investigate and resolve payroll discrepancies, employee inquiries, and data inconsistencies promptly and professionally.

Support payroll vendors and internal stakeholders during payroll processing and month-end payroll activities.

Employee Lifecycle Administration

Prepare and maintain employee lifecycle documents including employment contracts, confirmation letters, promotion letters, transfer letters, employment certificates, and other HR correspondence.

Process employee movements such as promotions, transfers, organizational changes, leave updates, and employment status changes.

Coordinate onboarding and offboarding activities, including documentation, system updates, and employee record maintenance.

HR Data & Systems Management

Maintain accurate employee master data within HR systems and ensure data integrity across payroll and HR platforms.

Review and validate employee data changes in accordance with established controls and service level agreements.

Conduct regular data audits and support continuous improvement of HR data management processes.

Compliance & Benefits Administration

Ensure payroll and employee records comply with local labor regulations, statutory requirements, and company policies.

Support the administration of statutory contributions, employee benefits, tax-related records, and regulatory reporting requirements.

Maintain proper documentation and records in accordance with audit and compliance standards.

Reporting & Process Improvement

Generate recurring and ad-hoc payroll reports, HR analytics, dashboards, and employee data reports for management and stakeholders.

Support payroll reconciliations and payroll-related reporting activities.

Identify opportunities to improve payroll, HR administration, and HRIS processes through automation, standardization, and operational excellence initiatives.

Stakeholder Management

Collaborate closely with HR Business Partners, Talent Acquisition teams, payroll vendors, finance teams, and regional stakeholders to ensure seamless employee support and service delivery.

Serve as a key point of contact for payroll-related queries and employee administration matters.

What We're Looking For

Bachelor's Degree in Human Resources, Business Administration, Accounting, Finance, or a related discipline.

Minimum 3 years of experience in Payroll, HR Operations, HR Shared Services, or Employee Administration.

Must have experience supporting Malaysia, Indonesia, and/or Thailand payroll.

Good knowledge of payroll processes, statutory contributions, labor regulations, and employment administration.

Experience working with HRIS, payroll systems, and employee databases.

Strong Microsoft Excel skills and proficiency in Microsoft Office applications.

High attention to detail with strong analytical and problem-solving capabilities.

Strong organizational skills with the ability to manage multiple priorities and deadlines.

Excellent communication and stakeholder management skills.

Professional, customer-oriented, and capable of handling confidential information with integrity.

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia?
What's your expected monthly basic salary?
How many years' experience do you have as a Payroll Specialist?
Do you have experience using Payroll Software?
Do you possess or have access to your own transportation?
How would you rate your Mandarin language skills?

KUKA Robot Automation (M) Sdn. Bhd., located in the Selangor state of Malaysia, is the South East Asia Regional Office and the Technical Support Centre for KUKA Robot Group in Asia. KUKA Malaysia first started in with system partner in 1993. In order to provide effective and efficient support to our customers, KUKA Malaysia was incorporated in September 1999. The business scope covers design, fabrication, assembly, delivery, installation, testing, commissioning, training and production standby of robotic systems. KUKA Malaysia is able to providecomplete system solutions in all areas of robotic applications, including welding, handling, cutting, gluing, bending, palletizing etc.

Product & Services

INDUSTRIAL ROBOTS

KUKA builds jointed-arm robots for payloads from 3 kg to over 1000 kg.

CONTROLLERS

KUKA is pioneer of the PC controllers for robots.

SOFTWARE

KUKA is able to offer a diversity of software products that is unequalled anywhere in the world.

AND MORE

Linear units allow the robot to move along a horizontal axis, thereby extending the robot's work envelope.

ROBOT SYSTEMS

Special tasks call for special robots. Click here to explore the world of robot systems.

PRODUCT RANGE

As a robotics pioneer, the KUKA Robot Group is one of the leading suppliers of industrial robotics. KUKA today offers a uniquely wide range of industrial robots and robot systems, covering all common payload categories and robot types. This means that KUKA always offers you the robot that is exactly customized for your application and industry, for example six-axis robots of all sizes, palletizers, gantry robots, cleanroom robots, robots made of stainless steel, heat-resistant robots, SCARA robots orwelding robots.

For standard or shelf-mounted robots and heavy-duty versions, mounting is possible on the floor or on the ceiling, making them multifunctional and flexible. The modular structure of KUKA robots means they can quickly and easily be reconfigured for other tasks. All robots operate with a dependable PC-based control platform. This PC-based robot controller (KR C) allows you to use all the advantages of PC technology, such as remote diagnosis, Microsoft Windows interface, field bus, Soft PLC, OPC Server and much more.

The standards set here by KUKA have convinced robot users worldwide and have made KUKA a world leader in the field of industrial robots with PC-based controllers. Our robot product range is complemented by task-related additional applications and by so-called hub technologies, based on the intelligent networking of controllers. Irrespective of the individual technologies involved, KUKA's product portfolio is characterized by an integrated system philosophy, top safety and reliability, a uniform look and feel, common operator control devices, and consistent maintenance and upgrade concepts.

Finally, our international network of qualified system partners, robot integrators and system builders from the widest variety of industries serves to guarantee a robot solution, or a complete solution, that is exactly tailored to your requirements. We offer practical assistance in the implementation of your automation projects.