Recruitment Administration Executive

Michael Page; Kuala Selangor; On-site; MYR 89,000 - 167,000; Full time

Job summary

Jora Malaysia is seeking a recruiter to manage end-to-end recruitment processes, from posting roles to candidate communication. You will coordinate with hiring managers to define requirements and track progress across open positions, while maintaining accurate ATS data and supporting onboarding activities.

You will also prepare reports and dashboards for management review and liaise with vendors and internal teams to ensure timely follow-ups and streamlined processes.

Qualifications

• Support full-cycle recruitment activities including job posting, CV screening, interview scheduling, and candidate communication.
• Coordinate with hiring managers to understand role requirements and track progress for open positions.
• Maintain applicant records, update recruitment trackers, and ensure accurate data in ATS or HR systems.
• Assist with offer preparation, onboarding checklist coordination, and pre-employment documentation.
• Prepare recruitment reports, dashboards, and weekly hiring status updates for management review.
• Liaise with vendors, recruitment partners, and internal departments for timely follow-ups.

Responsibilities

• Handle contract preparation, renewal tracking, and recruitment documentation management.
• Provide administrative support for HR events, employer branding activities, and internal engagement programs.

Skills

Full-cycle recruitment

CV screening

Interview scheduling

Candidate communication

ATS data management

Offer coordination

Onboarding coordination

Reporting & dashboards

Vendor liaison

HR administration

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Support full-cycle recruitment activities including job posting, CV screening, interview scheduling, and candidate communication.
• Coordinate directly with hiring managers to understand role requirements and track progress for all open positions.
• Maintain applicant records, update recruitment trackers, and ensure accurate data in ATS or HR systems.
• Assist with offer preparation, onboarding checklist coordination, and pre-employment documentation.
• Prepare recruitment reports, dashboards, and weekly hiring status updates for management review.
• Liaise with vendors, recruitment partners, and internal departments to ensure timely follow-ups and workflow efficiency.
• Handle contract preparation, renewal tracking, and documentation management for recruitment-related activities.
• Provide administrative support for HR events, employer branding activities, and internal engagement programs when required.

• Support full-cycle recruitment activities including job posting, CV screening, interview scheduling, and candidate communication.
• Coordinate directly with hiring managers to understand role requirements and track progress for all open positions.
• Maintain applicant records, update recruitment trackers, and ensure accurate data in ATS or HR systems.
• Assist with offer preparation, onboarding checklist coordination, and pre-employment documentation.
• Prepare recruitment reports, dashboards, and weekly hiring status updates for management review.
• Liaise with vendors, recruitment partners, and internal departments to ensure timely follow-ups and workflow efficiency.
• Handle contract preparation, renewal tracking, and documentation management for recruitment-related activities.
• Provide administrative support for HR events, employer branding activities, and internal engagement programs when required.

Exposure to cross-functional coordination and stakeholder management.A supportive work environment with professional growth and hands-on learning.

• Strong organisational and coordination skills, with the ability to manage multiple priorities efficiently.
• Excellent communication skills and the capability to work effectively with cross-functional teams and stakeholders.
• A detail-oriented mindset, ensuring accuracy in documentation, reporting, and daily operations.
• Proactive problem-solving abilities, with a willingness to take initiative and improve processes.
• Solid professionalism, reliability, and a collaborative attitude to support smooth business operations.

Our client is a leading global automotive company with a strong presence in Malaysia. The organisation is committed to delivering innovative, reliable, and premium mobility solutions designed to enhance the driving experience for customers worldwide. With a focus on advanced engineering, safety, and sustainability, the company continues to shape the future of mobility while providing high-quality vehicles and services that meet the evolving needs of drivers across the region.

• Competitive salary package with comprehensive employee benefits.
• Opportunity to join a reputable global brand with strong industry presence.
• Opportunity to contribute to a globally recognised organisation's HR function.
• Enhance your expertise through involvement in full-cycle recruitment operations.