Records Assistant

China Communications Construction Company (M) Sdn Bhd (Project Site Operations); Kapar; On-site; MYR 31,000 - 47,000; Full time

Benefits offered by this job

Medical and Hospitalisation Leave

SOCSO

Medical Insurance

Training Provided

Annual Leave

EPF

EIS

Allowance Provided

Overtime Pay

Annual Bonus

Performance Bonus

Company Trip

Staff Meal

Job summary

China Communications Construction Company (M) Sdn Bhd (Project Site Operations) in Kapar, Selangor, is seeking a proactive Administrative Assistant to support the management team and several departments. The role emphasizes efficient correspondence handling, meeting scheduling, document prep, and meticulous filing.

Ideal candidates will be fluent in Mandarin and English, with strong data entry, record keeping, and vendor coordination skills.

Qualifications

• Provide comprehensive admin support to management and other departments.
• Maintain organized physical and digital filing systems.
• Handle incoming/outgoing communications and direct inquiries.
• Assist with office management, vendor coordination, and supplies.
• Perform data entry with high accuracy.
• Support event planning and coordination for meetings and activities.
• Communicate in Mandarin and English with staff and clients.
• Show proficiency in scheduling, record keeping, and clerical tasks.
• Be adaptable and willing to take on additional duties.

Responsibilities

• Provide administrative support to management and various departments.
• Maintain and organize company records, files, and databases with accuracy.
• Manage office supplies inventory and coordinate with vendors.
• Assist in coordinating company events, travel arrangements, and logistics.
• Handle incoming/outgoing communications (phone, email, mail).
• Perform data entry and update systems and spreadsheets.
• Support HR onboarding and employee record updates.
• Act as a point of contact for internal/external stakeholders.
• Assist with basic accounting tasks like processing invoices.
• Collaborate with colleagues to improve efficiency and operations.

Skills

Communication

Scheduling

Data entry

Record keeping

Mandarin-English

Tools

Microsoft Office

Job description

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China Communications Construction Company (M) Sdn Bhd (Project Site Operations) - Kapar, Selangor

Provide comprehensive administrative support to the management team and other departments, including managing correspondence, scheduling meetings, and preparing documents.

Maintain organized and accurate filing systems, both physical and digital, ensuring easy retrieval of information.

Handle incoming and outgoing communications, including answering phones, responding to emails, and directing inquiries to the appropriate personnel.

Assist with office management duties such as maintaining office supplies, coordinating with vendors, and ensuring a tidy and functional workspace.

Perform data entry and update records in various company databases and systems with a high degree of accuracy.

Support event planning and coordination for internal and external meetings, conferences, and company activities.

Utilize strong communication skills in both Mandarin and English to liaise effectively with internal staff, clients, and external stakeholders.

Demonstrate proficiency in record keeping, scheduling, and general clerical tasks to ensure efficient daily operations.

Be adaptable and willing to undertake other duties as assigned to support the smooth running of the office.

Adhere to company policies and procedures, maintaining confidentiality and professionalism at all times.

Requirement

• Provide comprehensive administrative support to the management team and other departments, including managing correspondence, scheduling meetings, and preparing documents.

• Maintain organized and accurate filing systems, both physical and digital, ensuring easy retrieval of information.

• Handle incoming and outgoing communications, including answering phones, responding to emails, and directing inquiries to the appropriate personnel.

• Assist with office management duties such as maintaining office supplies, coordinating with vendors, and ensuring a tidy and functional workspace.

• Perform data entry and update records in various company databases and systems with a high degree of accuracy.

• Support event planning and coordination for internal and external meetings, conferences, and company activities.

• Utilize strong communication skills in both Mandarin and English to liaise effectively with internal staff, clients, and external stakeholders.

• Demonstrate proficiency in record keeping, scheduling, and general clerical tasks to ensure efficient daily operations.

• Be adaptable and willing to undertake other duties as assigned to support the smooth running of the office.

• Adhere to company policies and procedures, maintaining confidentiality and professionalism at all times.

Responsibility

• Provide comprehensive administrative support to the management team and various departments, including managing correspondence, scheduling meetings, and preparing documents.

• Maintain and organize company records, files, and databases with a high degree of accuracy, ensuring easy retrieval and compliance with record-keeping policies.

• Manage office supplies inventory, place orders, and ensure the smooth operation of office equipment and facilities.

• Assist in coordinating company events, travel arrangements, and other logistical tasks as required.

• Handle incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries to the appropriate personnel.

• Perform data entry and update various systems and spreadsheets, ensuring the integrity and accuracy of information.

• Support the HR department with basic administrative tasks, such as onboarding paperwork and employee record updates.

• Act as a point of contact for internal and external stakeholders, providing a professional and welcoming first impression.

• Assist with basic accounting tasks, such as processing invoices and expense reports.

• Contribute to a positive and efficient work environment by collaborating with colleagues and taking initiative on various administrative projects.

Benefits

• Medical and Hospitalisation Leave
• SOCSO
• Medical Insurance
• Training Provided
• Annual Leave
• EPF
• EIS
• Allowance Provided
• Overtime Pay
• Annual Bonus
• Performance Bonus
• Company Trip
• Staff Meal