Office Assistant

China Communications Construction Company (M) Sdn Bhd (Project Site Operations); Kapar; On-site; MYR 28,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Annual leave

Overtime pay

Training provided

EPF

SOCSO

Annual bonus

Staff meals

Job summary

China Communications Construction Company (M) Sdn Bhd (Project Site Operations) – Kapar, Selangor, is seeking an Administrative Assistant to support management and departments with correspondence, scheduling, and document preparation.

You will maintain filing systems, handle communications, manage office supplies, and assist with events. Proficiency in Mandarin and English is required to liaise with staff, clients, and stakeholders.

Qualifications

• Proven ability to manage correspondence, schedule meetings, and prepare documents.
• Maintain organized filing systems with physical and digital records.
• Handle incoming/outgoing communications professionally in a busy office.
• Support office operations and event coordination with accuracy.
• Communicate effectively in Mandarin and English with staff and clients.
• Demonstrate confidentiality and professionalism in daily tasks.

Responsibilities

• Provide comprehensive administrative support to management and departments.
• Keep records, files, and databases accurate and retrievable.
• Manage office supplies, vendor coordination, and facility upkeep.
• Assist with meetings, travel, and event logistics as needed.
• Process inquiries via phone/email and route to appropriate personnel.
• Support HR tasks such as onboarding and records updates.

Skills

Communication

Scheduling

Data entry

Vendor coordination

Mandarin-English

File management

Job description

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China Communications Construction Company (M) Sdn Bhd (Project Site Operations) - Kapar, Selangor

Provide comprehensive administrative support to the management team and other departments, including managing correspondence, scheduling meetings, and preparing documents.

Maintain organized and accurate filing systems, both physical and digital, ensuring easy retrieval of information.

Handle incoming and outgoing communications, including answering phones, responding to emails, and directing inquiries to the appropriate personnel.

Assist with office management duties such as maintaining office supplies, coordinating with vendors, and ensuring a tidy and functional workspace.

Perform data entry and update records in various company databases and systems with a high degree of accuracy.

Support event planning and coordination for internal and external meetings, conferences, and company activities.

Utilize strong communication skills in both Mandarin and English to liaise effectively with internal staff, clients, and external stakeholders.

Demonstrate proficiency in record keeping, scheduling, and general clerical tasks to ensure efficient daily operations.

Be adaptable and willing to undertake other duties as assigned to support the smooth running of the office.

Adhere to company policies and procedures, maintaining confidentiality and professionalism at all times.

Requirement

• Provide comprehensive administrative support to the management team and other departments, including managing correspondence, scheduling meetings, and preparing documents.

• Maintain organized and accurate filing systems, both physical and digital, ensuring easy retrieval of information.

• Handle incoming and outgoing communications, including answering phones, responding to emails, and directing inquiries to the appropriate personnel.

• Assist with office management duties such as maintaining office supplies, coordinating with vendors, and ensuring a tidy and functional workspace.

• Perform data entry and update records in various company databases and systems with a high degree of accuracy.

• Support event planning and coordination for internal and external meetings, conferences, and company activities.

• Utilize strong communication skills in both Mandarin and English to liaise effectively with internal staff, clients, and external stakeholders.

• Demonstrate proficiency in record keeping, scheduling, and general clerical tasks to ensure efficient daily operations.

• Be adaptable and willing to undertake other duties as assigned to support the smooth running of the office.

• Adhere to company policies and procedures, maintaining confidentiality and professionalism at all times.

Responsibility

• Provide comprehensive administrative support to the management team and various departments, including managing correspondence, scheduling meetings, and preparing documents.

• Maintain and organize company records, files, and databases with a high degree of accuracy, ensuring easy retrieval and compliance with record-keeping policies.

• Manage office supplies inventory, place orders, and ensure the smooth operation of office equipment and facilities.

• Assist in coordinating company events, travel arrangements, and other logistical tasks as required.

• Handle incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries to the appropriate personnel.

• Perform data entry and update various systems and spreadsheets, ensuring the integrity and accuracy of information.

• Support the HR department with basic administrative tasks, such as onboarding paperwork and employee record updates.

• Act as a point of contact for internal and external stakeholders, providing a professional and welcoming first impression.

• Assist with basic accounting tasks, such as processing invoices and expense reports.

• Contribute to a positive and efficient work environment by collaborating with colleagues and taking initiative on various administrative projects.

Benefits

• Medical and Hospitalisation Leave
• SOCSO
• Medical Insurance
• Training Provided
• Annual Leave
• EPF
• EIS
• Allowance Provided
• Overtime Pay
• Annual Bonus
• Performance Bonus
• Company Trip
• Staff Meal