Purchasing (Manager & Senior Executive)

Lufter Sdn Bhd; Petaling Jaya; On-site; MYR 70,000 - 110,000; Full time

Job summary

Lufter Sdn Bhd in Malaysia is seeking an experienced Purchasing professional to manage procurement for projects and office needs. You will review inventories, issue POs, evaluate vendors, and work with engineers to ensure timely delivery and cost control.

The ideal candidate holds a Bachelor's degree with at least five years in Purchasing, preferably from M&E construction or engineering sectors, and may have a QS background. Join a growing EPCC-focused team.

Qualifications

• Bachelor’s degree required.
• At least 5 years of working experience in Purchasing.
• Work experience in M&E construction or engineering company is highly preferred.

Responsibilities

• Review office and project inventories and order as required, with appropriate buffer levels.
• Evaluate new vendors, schedule interviews, and register approved vendors.
• Negotiate or source for better material or service cost, terms, and quality.
• Issue Purchase Orders per engineers' or managers' requisitions for projects, maintenance, and office use.
• Maintain and update Project Master Costing files per PO and project.
• Liaise with vendors to resolve non-compliance and delivery issues.
• Prepare reports as per QMS requirements, including vendor and store management.

Skills

Purchasing

Vendor management

Negotiation

Education

Bachelor’s degree

Tools

ERP systems

MS Office

Job description

Candidate must at least hold a Bachelor’s Degree.

At least 5 years of working experience in Purchasing is required for this position.

Work experience in M&E construction or engineering company is highly preferred. Candidates with QS background stands an advantage.

Job Description:

Review office and relevant project inventories and order as required, taking into consideration of appropriate buffer levels to minimize preventable out-of-stock situations.

Evaluate new vendors, schedule for interviews with requestors and Managers, if necessary. Once approved as vendor, obtain necessary documentation to register as approved vendor with a unique vendor code.

Take initiative to negotiate or source for better material or service cost, delivery terms and quality. This applies to a particular purchase, or an overall contract purchase for a period of time i.e. a year.

Issue Purchase Order (PO) according to purchase requisitions raised by engineers or managers in-charge for projects, maintenance services and office use.

Maintain and update Project Master Costing files according to actual purchase orders per project.

Distribute PO to vendors and obtain receipt confirmation. Requestor or assigned personnel responsible to receive the service/ material should also receive a copy of PO.

Proactively communicate with requestors, vendors or relevant parties to ensure item ordered is as per specification, quantity, quality, delivered as expected. Take note on requestor or end user’s feedback and such comment shall be taken into consideration during annual evaluation of vendor.

Verify quantification of orders by checking Delivery Orders against PO. Compile and distribute relevant documents for payment and record keeping purpose.

Maintain and review purchasing files, records, reports and pricing to ensure availability of documentation and compliance to company policies.

Liaise with vendors to resolve non- compliance such as non-supplied, under orders, over orders and damaged goods. Arrange meetings with suppliers periodically to iron out issues, preventing non-compliance mentioned.

Assist manager in resolve vendor or contractor grievances.

Review and highlight irregularities detected during purchasing activities to superior including irresponsive vendors, slow deliveries, bad material or service quality, cost increment, individual item or overall project or maintenance work budget burst.

Maintain and update the records of approved vendors, materials and unit rate.

Perform and prepare reports as per Quality Management System (QMS) requirement include vendor and store management.

Arrange for delivery transportation/ forwarding services when necessary.

To plan stock-take for stores and report variances to superiors. To record the transactions of all applicable store inventory after stock take. Proactively look for solutions and implementations to minimize variances.

Oversee the housekeeping of stores to ensure the store is tidy and clean at all times.

Support and execute all implementations by management in improving purchasing, store and inventory control.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Lufter Sdn Bhd was incorporated in 2007 in Kuala Lumpur, providing Engineering, Procurement and Construction (EPCC) services for Pharmaceutical Industry.

In the early years, LUFTER has gained recognition as an important industry player in providing Design, Construction, Commissioning & Validation services which meet industry regulations and standards. The services were then extended to Healthcare (i.e., Operation Theatres, Isolation Rooms, Radiopharmaceutical, Total Parenteral Nutrition and Cytotoxic Drug Reconstitution Facilities), Life Sciences (i.e., In-Vitro Fertility Laboratories, Cell and Gene Therapy Laboratories), Biotechnologies, Food & Beverage industries as well.

In LUFTER, we believe the success of our mission rests to a great extent on our people. Besides hiring talented, hardworking individuals to drive our mission forward, LUFTER also believes in the benefits of collaboration from a dynamic team. From a humble team of 3, LUFTER has grown into a company of 60 employees in 2022. They are of different expertise and background such as pharmacists and engineers. The team grows together, collaborates and contributes their expertise for the benefit of a shared project, and mission.

Lufter Sdn Bhd was incorporated in 2007 in Kuala Lumpur, providing Engineering, Procurement and Construction (EPCC) services for Pharmaceutical Industry.

In the early years, LUFTER has gained recognition as an important industry player in providing Design, Construction, Commissioning & Validation services which meet industry regulations and standards. The services were then extended to Healthcare (i.e., Operation Theatres, Isolation Rooms, Radiopharmaceutical, Total Parenteral Nutrition and Cytotoxic Drug Reconstitution Facilities), Life Sciences (i.e., In-Vitro Fertility Laboratories, Cell and Gene Therapy Laboratories), Biotechnologies, Food & Beverage industries as well.

In LUFTER, we believe the success of our mission rests to a great extent on our people. Beside hiring talented, hardworking individuals to drive our mission forward, LUFTER also believes in the benefits of collaboration from a dynamic team. From a humble team of 3, LUFTER has grown into a company of 60 employees in 2022. They are of different expertise and background such as pharmacists and engineers. The team grows together, collaborates and contributes their expertise for the benefit of a shared project, and mission.